Western I ndonesia National Roads I mprovement Project 5 - 3
b.
Document Management System DMS, used to record all information of letter and
document files. The URL address of the DMS application will be at http:dms.winrip-
ibrd.com . The DMS have 2 main modules below:
1.
Letter Database System, used to record all information of incoming and outgoing
letter. 2.
Document Library System, used to record all information of document and report
files.
Western I ndonesia National Roads I mprovement Project 6 - 1
6 PROJECT PERFORMANCE
6.1 World Bank and GOI Compliance
6.1.1 World Bank Missions
During the month, there was no mission by the World Bank nor monthly coordination meeting to update the Action Plans.
6.1.2 Agreed Key Actions and Mission Plans during Recent World Bank Mission
A list of the key actions monitored during the period are listed below.
No. Action
By Whom Updated
Status November 7,
2016 New Deadline s
1. Issue SPMK Notice to Procee for package 16
PPK •
Done: Nov 8, 2016 2.
Hold workshop with BPKP on price escalation for packages 1, 2, 3 and 4 to be able to disburse the respective amounts which are
available in the 2016 budget, except for package 4 PMU and CTC
• November 24-25,
2016 3.
Send Bank informally the contract modification request for package 5 this needs to include or be accompanied by a
separate extension request since the contract finishes on December 8, 2016
PPK through PMU and CTC
• November 15,
2016
4. Inform the Bank about the contract modification to include the
additional drainage and accesses to houses in package 6 contact finishes on January 28, 2017
PMU and CTC •
November 25, 2016
5. Inform the Bank about the outcome of the meeting with
Waskita, the contractor of package 13 to accelerate project implementation
PMU and CTC •
November 21, 2016
6. Inform the Bank about the outcome of the meeting with the
contractor of package 15 to accelerate project implementation PMU and CTC
• November 21,
2016 7.
Inform the Bank about the outcome of the internal meeting in Bina Marga to discuss possible contract changes for package 20
since this package is in good condition PMU and CTC
• November 21,
2016 . 8.
Submit the RfP for the slope stabilization, design, and management to the firms on the shortlist
PMU and CTC •
Done November 02,
2016 9.
Send the Bank a letter asking for the NOL to extend the DSC contract contract finishes in December 2016
PMU and CTC •
November 15, 2016
10. Send to the Bank the 2 DSC contract modification for price
escalation PMU and CTC
• Mid of January
2017 After workshop
with BPKP
11. Formally send to the Bank the request for NOL to CTC contract
amendment no. 5 PMU and CTC
• November 15,
2016 12.
Send the environmental management and monitoring plans RKPPLs for packages 7, 14, 16, 20 and 21 to the Bank
PMU and CTC •
End-Nov 2016 p.7 •
Mid-Dec 2016 p. 14, 20 and 21
• End Jan 2017 p.
16 •
RKPPL Training first week of Jan 2017
13. Cary out HIVAIDS workshops
PMUCTC DSC •
29 Nov 2016: Package 14
Western I ndonesia National Roads I mprovement Project 6 - 2
No. Action
By Whom Updated
Status November 7,
2016 New Deadline s
• First week of Feb
2017: Package 20 21 Note: we
need more workers
14. Send a letter to the local Environmental Agencies, with copy to
the Bank, to urge them to follow-up on inadequate quarry management and reporting by third party quarry owners
PMU and CTC •
Done: August 24,
2016 15.
Collect the environmental permits for all quarries both owned by third parties and contractors, including evidence of
compliance of the owner with the environmental license PMU and CTC
• Ongoing
• Mid of Dec 2016
16. Send to the Bank an update of the environmental monitoring
table, including an update for the information on the quarries PMU and CTC
• Done:
November 7, 2016
• End of Nov 2016
17. Update the project website with the implementation reports of
RKPPL and RKLRPL, UKLUPL or SPPLH for all packages PMU and CTC
• Done:
Septembe r 5, 2016
• Done: September
5, 2016 18.
Inform the Directorate of Road Network Development about the need for LARAP implementation budget in 2017 for
packages 12 and 14 to be included in the March 2017 DIPA revision
PPK •
November 21, 2016
12.5 Billion
19. Send to the Bank the final LARAP document for package 5
signed by the relevant Government authority, including a comparison between the amount paid to affected people and
the amounts due to them according to the appraisal as well as a list of remedial actions.
PMU and CTC •
December 5, 2016
20. Send to the Bank the right of use permission letter for the
Forestry Department for the existing road of package 5 PMU and CTC
• End of Oct
2016 •
End of November 2016
21. Carry out remedial actions for the LARAP implementation of
package 5 PMU
• As soon as
the funds are
available •
As soon as the funds are available
22. Send to the Bank the monitoring report of LARAP
implementation of package 5 PMU
• After
completio n of
remedial actions
• After completion
of remedial actions
23. Submit to the Bank LARAP monitoring reports for packages 12,
14, 15, 7, 8, 20 and 21 PMU
• Packages 12 and
14: Mid-November •
Packages 15, 7, 8, 20 and 21: Mid-
December 24.
Completely follow up on the FY2015 audit findings and report to the Bank
• PMU and CTC
• December
31, 2016 •
December 31, 2016
25. Submit the quarterly IFR for July to September 2016 to the Bank
• PMU
• November 15,
2016 26.
Send all responses to the TFAC inspection reports, which have been sent informally to Agus, formally to the Bank at least
through e-mail by PMU •
PMUCTC DSC
• End of Oct
2016 •
Mid-November 2016
27. Send the TFAC response for package 3 to the Bank
• PMUDSC
• End of Oct
2016 •
Mid-November 2016
28. Send the TFAC response to the Bank for packages 13, 5, 15 and
6 •
PMUDSC CTC
• Pack. 13 and 5:
Nov 15 2016 •
Pack. 15: Dec 5, 2016
• Pack 6: Dec 6, 2016
Western I ndonesia National Roads I mprovement Project 6 - 3
No. Action
By Whom Updated
Status November 7,
2016 New Deadline s
29. Put the Mid-term review report on WINRIP website Please
send link to the Bank •
PMUCTC •
January 31, 2017 30.
Submit to the Bank the 2015 IRMS traffic data for the 19 road packages
• PMUCTC
• End of
October 2016
• Mid-November
2016 31.
Regularly submit the quarterly progress reports to the Bank •
PMU •
Noted for each calendar quarter
32. Disclose updated procurement plan after Bank approval in the
Winrip website linked to MPW Website •
PMU •
November 30, 2016
33. Update the newsletter quarterly, including the list of contracts,
implementation progress, project related workshops and number, typology and status of complaints
• PMU
• Every quarter
34. Send quarterly newsletter to the civil society forum in each
project province in hard copy or through an electronic mailing system
• PMU
• Every quarter
6.1.3 Performance Indicators
Key Performance Indicators are developed and agreed between the World Bank and GOI, and will be monitored over the whole project period the changes in variables will be
calculated annually. The set indicators are describe in the project Appraisal Document PAD and the Loan Agreement between the GOI and the World Bank.
The overall progress towards achieving the PDO of increasing the effective use of selected sections of national roads along the Western Sumatra Corridor by reducing road user costs
is considered moderately satisfactory. Progress in implementation has picked up, and there has been an advance with respect to several project indicators. In addition, a project
restructuring is being processed which should bring the project largely back on track. The PMU provided an update on the achievement of the indicator targets. There has been
relatively good progress on three of the five intermediate indicators. For one of the remaining intermediate indicators on bridge improvement, progress is expected within the
next semester. The last intermediate indicator related to institutional strengthening will be cancelled in the framework of project restructuring. For the PDO indicator on AADT, CTC
carried out static traffic counts in March 2015 and confirmed that the original indicator targets are adequate. The mission refined a few indicators definitionsbaselines and
updated some indicator targets to take into account the project implementation delays. These changes will be reflected in the upcoming project restructuring.
From the baseline 2010 AADT and estimated AADT for the year 20142015, the extrapolated AADT for the year 2013 resulted to 11,254 vehicles per day or 8.8 above the
targeted 10,347 vehicles per day in 2013. Shown in Table 6.1 is the comparison between
Western I ndonesia National Roads I mprovement Project 6 - 4
target and actual estimated AADT.
Table 6.1 Year Targeted
AADT Estimated
Baseline 2010 7,837
FY1 2013 target 10,347
FY1 2013 actual 11,254
FY2 2014 target 11,351
FY2 2014 actual 12,696
FY3 2015 target 12,453
FY4 2016 target 13,304
FY5 2017 end target 14,214
Appendix I shows the updated WINRIP Performance Indicators.
6.2 Implementation Support Components
6.2.1 Core Team Consultant CTC
The CTC is responsible to provide support to the PMU and DGH in the management of the Project, based in Jakarta. The CTC tasks include financial and progress monitoring and reporting, information
management and dissemination, quality assurance and performance review for the Design and Supervision Consultants DSC, implementation and monitoring of the anti-corruption action plan,
support for project monitoring and evaluation, and support for implementation of a training program to support project management and implementation.
The CTC contract No. 06-20CTCTALN80431112 was signed on 5 November 2012 by both DGH and a Joint Venture of PT. Perentjana Djaja, Yongma Engineering Co.Ltd., and PT. Epadascon
Permata Engineering Consultant. The main CTC activities during November 2016 are as follows:
• Preparation of Monthly Progress Reports.
• Monitoring the implementations of the ESAMP, anti-corruption action plans, complains from project
site, progress of LARAP, procurement activities and financial progress. •
Prepared and issued various letters to PMU. •
Submitted various Reports to PMU concerning environmental, the status of LARAP implementations and Site Visit Reports of each Specialist who conducted site inspection.
• Monitored the actual construction progresses of the on-going contract packages and advised PMU
of the current situations of the sub-projects. •
Review technical justification variation order Package 5 and Package 17. •
Assisted the POKJA in preparation and conducting Pre-Proposal Conference for the selection of consultancy service for Technical Assistance for Development of Slope Stabilization Design and
Management.
• Assisted the TFAC Team in conducting site audit inspection on Package 07.
Western I ndonesia National Roads I mprovement Project 6 - 5
• Community Development conducted monitoring on TPM activity for packages 07,12 in west
Sumatera Province and package 13 in Bengkulu Province. •
Conducted HIV-AIDS socializations for Package No 14 Painan Kambang on November 29, 2016 .
• RKPPL Training for Package 14, 20, 21 on October 26, 2016 in Padang City.
• Monitoring of RKPPL Implementation on packages 5,6,11,13,15,17 19 submit to WB in November
28, 2016 •
Monitoring Larap for Package 7,8,12,14,21 on November 21 until 26, 2016. •
Introducing TFAC World Bank Mission for Package 8,12,14,16,20 and 21 in Padang City.
6.2.2 Design and Supervision Consultant DSC
The Design and Supervision Consultant DSC will be responsible for design of WP 2 and WP 3 civil works and supervision of all civil works. They will have the role of Engineer under a FIDIC-type
contract. The tasks include the preparation and maintenance of a quality assurance plan, validation and updating of designs, supervision of all civil works, environmental and social monitoring and
management, and support for financial and progress monitoring and reporting. The DSC will also be responsible for quality assurance of materials and workmanship, certifying
whether or not contractors have achieved the required results, as well as documentation and reporting based on the financial management plan. They will prepare a Quality Assurance system
covering all subprojects, and continuously monitor the effectiveness of their supervision procedures. The team will be contracted and managed by DGH through the Bina Marga Regional Office Balai II,
and will be based in Padang, West Sumatera. DSC contract was negotiated in Balai Besar Pelaksanaan Jalan Nasional II Balai-II of DGH. The
negotiation result and draft contract have been sent to WB on 25 March 2013 for review and approval. The Bank issued no objection letter on the negotiation results and draft contract with
letter dated 19 April 2013.
6.2.3 Study on Development of Slope Stabilization Design and Management
This component consists of technical assistance for analytical work of an alternative design for road segment that pass through critical environmental assets and vulnerable areas especially on slope
protection design and management.
6.3 Anti Corruption Issues
6.3.1 Anti-Corruption Action Plan ACAP
The main duties of the Community Development Officer are implemented of Anti-Corruption Measures, and Monitoring their Effectiveness. Provide assistance as required with the establishment
of anti-corruption measures necessary to support the project, and monitor and report their effectiveness based on the Anti-Corruption Action Plan ACAP agreed between the World Bank and
the DGH. The following tasks particularly need to establish procedures to be undertaken:
Western I ndonesia National Roads I mprovement Project 6 - 6
Selection of Community Representative Observers CROs of civil society groups to attend the
procurements process on key procurement steps including pre-bid meeting and site visit, bids submission and bids opening, and the announcement of the bid winner. These CROs will be
invited from local universities or other selected independent institutions, and will sign the attendance list for the procurementselection process.
Establishment of a Third Party Monitoring TPM mechanism, whereby the media and civil
society groups can become involved in monitoring the progress of the project. This Mechanism will include regular sharing of information with the media.
Establishment and Management of a Complaints Handling Mechanism System CHS, which
includes maintaining project complaint log and filing to monitor status of follow-up of each complaint. This mechanism will include provision for follow up investigations of substantial
complaints by the Inspectorate General of Ministry of Public Works or third party audit to ensure independence and reliability of the system. The CTC assignment concerns the monitoring of the
aspects of Anti-Corruption Action Plan ACAP implementation and where required act pro- active in resolving issues when such a matter arises. The Community Development Officer has a
major role in monitoring performance and assists PMU in the set-up and follow-through of the Complaints Handling Unit CHU for the ACAP related incidents
Enhanced Disclosure Provisions and Transparency, Ministry of Public Work MPW have been
provided necessary information in the Project Implementation Plan PIP, Project Management Manual PMM on their website, and in the bidding documents, such as contract point for
complaint mail and e-mail address, phone, fax, text message. The contact will also include the Bank s Fraud and Corruption Hotlines. MPW will hold Annual Accountability Meetings to
enhance accountability and project information sharing with civil society. The PMM will provide guidelines on disclosure of information related to the project. MPW official website will display
critical information on WINRIP to enhance both internal and external monitoring of the project
6.3.2 Community Representative Observers CRO
The Anti-Corruption Action Plan ACAP activity on Community Representative Observers CROs aspect as is follow:
The selection and establishment of CROs for all 19 packages was finish on November 2015.
The last announcement of the winner of the procurement bidding is for Package 16: Seblat
Ipuh was announced by No Objection Letter from the World Bank and from the Ministry of Public Works and Housing Letter No. KU.03.01-Mn902, dated September 26, 2016.
The activities progress of Community Representative Observers CROs from January 2013 until
November 2016, as shown in Appendix H1.
6.3.3 Third Party Monitoring TPM
The Third Party Monitoring TPM component activity during November 2016 was as follow:
Western I ndonesia National Roads I mprovement Project 6 - 7
Community Development Officer was monitored the TPM activity on package 07 Inrapura
Tapan and package 12 Kambang Indrapura in West Sumatera Province, on November 16 -
19, 2016 The TPM Field monitoring visits jointly with the Contractor and Supervision Consultant. The visit
starts from the base camp, Stone crusher, AMP, forwarded to the project site. According to information from the Supervision Consultant progress plan is ± 27 and actual progress is ±
22.5 so there is a behind schedule - 4.5. Work is still focused on widening work excavation and compaction pile foundation class B and A, routine maintenance work patching and
leveling, re-alignment and drainage works.
Community Development Officer was monitored the TPM activity on package 13 Simpang Rukis Tanjung Kemuning in Bengkulu Province, on November 28 - 30, 2016.
Coordination meeting with PPK 06 Endro Kusumojoyo, ST, MT, Head of Administration Kepala TU, and TPM Team for Package No. 13 Simpang Rukis - Tanjung Kemuning to discussion
concerning the planning of TPM first stage monitoring for conducting observation on the project site of Package No. 13. And the next day meeting with TPM Team of in TPM Office Campus of
Bengkulu University to discuss about Planning for first stage monitoring for conducting observation on the project site of Package No. 13 Simpang Rukis - Tanjung Kemuning to finds
the local community issues and problems faced by Contractor especially those related to local community, and other issues like: project management, environmental and social impact, as
well as the application of the specifications in the technical work. Although this monitoring was focused on Package 13, the Community Development Officer used
this opportunity for discuss the Monitoring Report and Financial Report invoice documents of other packages in Bengkulu Province, like packages 04, 06, and 11.
Note of TPM activities during November 2016:
1. The 3
rd
monitoring stage of TPM Package 06. 2. TPM monitoring of package 11 for 3
rd
stage.
Program of TPM up to December, 2016:
•
The TPM for package 05 plan for monitor field visit for the 1st stage,
•
The TPM for package 15 plan for monitor field visit for the 1st stage,
•
The TPM for package 13 plan for monitor field visit for the 1st stage,
•
The TPM for package 17 plan for monitor field visit for the 1st stage.
Community Development Team has developed Decree of the Director of Roads Network Development of DGH concerning the formation and establishment of Third Party Monitoring for
four packages 12, 14, 20, and 21. The activities progress of the Third Party Monitoring TPM from January 2013 until November 2016,
as shown in Appendix H2. 6.3.4
Complaint Handling System CHS
The Community Development Officer with collaboration with MIS Specialist has developed a
Western I ndonesia National Roads I mprovement Project 6 - 8
software application of Complaint Handling System CHS in integrated to website of WINRIP http:www.winrip-ibrd.com.
In the implementation of Complaint Handling System CHS essentially there are four main components as follows:
•
Data Entry.
•
Complaint Registration.
•
Complaint Assessment.
•
Field Clarification and Analysis.
•
Problem Solving and taking the Decision The final draft of Complaint Handling System the framework of the complaint procedures on the
web site of WINRIP and provided ACAP inputting data in the web site has ready to be operated. However these applications still continuously to be refined by considering input from various parties.
The CHS team has been monitored and noted the public complaints via website of Sytem Informasi Pemantauan Proyek SiPP Project Monitoring Information System and WINRIP website.
During November 2016 Community Development Officer and Information Management have not received any complaint from the communities or any parties to the Complaint Unit of PMU.
The Complaints Handling Mechanism System CHS Activities is shown in Appendix H3. 6.3.5
Public Disclosures Publication
Publication and disclosure is an attempt to increase transparency of information to the public, so the public can easily to access information about the project WINRIP. Some
components of publication and disclosures are as follows: a announcing the information about the project through dissemination activities and provision the leaflets, b installation of
the project information boards, c the provision of space project information booth, d providing important information that can only be accessed by public with submitted an
officially applications to the authorities, and e the provision of information in the website which can be accessed via the internet.
The Community Development Team has sent the CRO’s activities and Third Party Monitoring TPM activities and has been up load to the website of WINRIP.
All data and report documents of the Community Development activities on Community
Representative Observers CROs for 19 packages 01, 02, 03, 04, 05, 06, 07, 08, 10, 11, 12, 13, 14, 15, 16, 17, 19, 20 and 21
has been uploaded on the website of WINRIP.
The Third Party Monitoring TPM for all of 19 packages was completed selected
appointed and all of the TPM’s data has been entry uploaded to the website of WINRIP 01, 02, 03, 04, 05, 06, 07, 08, 10, 11, 12, 13, 14, 15, 16, 17, 19, 20 and 21.
Review and identify the changing of Project Management Manual PMM Modules from
Revision-1 version to Revision-2.
Prepare draft of Agreement Letter of Director of Roads Net-Working Development on establishment of Working Group Task Force for updating and improvement of the PMM
.
Western I ndonesia National Roads I mprovement Project 6 - 9
Prepare draft proposal of Price Adjustment Escalation Workshop for the projects that
funding by foreign aid or loan.
The Works Activities for Publication Disclosure is shown in Appendix H4.
6.3.6
Action Plan for Next Months October 2016 The Activities plan for future months, in order of priority are as follows:
1. Monitoring TPM package 11 for 3
rd
phase in Bengkulu Province. 2. Monitoring TPM Package 08, 20, and 21 in West Sumatera Province.
6.4 Road Safety Audit
6.4.1 Activities during This Month Nov 2016
The Road Safety activities of this month are: 1. Regularly Road Safety Design check at the office.
2. Pre-opening audits for package 6 Kerkap-Pasar pedati, Bengkulu 17-19 November 2016
6.4.2 Current status of the project for technical field as of November 2016
The Details of Program of Road Safety Audit as of the end of November 2016 are shown in the table
on Appendix B.
Western I ndonesia National Roads I mprovement Project 6 - 10
6.5 Management Information System
Since the hosting provider Masterweb migrating online server of WINRIP, we always fail to upload a large file using DMS applications. Then the letters and documents archiving activity
is undermined. It is very disturbing performance of our activities. We have done a lot to overcome this, such as deleting a big backup files so that free space
becomes larger, and we disable firewall internet access in the Ciniru office, then we expanding cache memory of upload files. But all these efforts have fail, we still can not
upload large files using DMS applications. We believe this upload error occurred on the Masterweb server side. We have asked for
help to Masterweb do to overcome this. But until now there has been no encouraging results. Hopefully Masterweb managed to overcome this problem, so that archival
documents activities in DMS applications can running well again. This error upload file resulting document archive process does not increase. The data that
has been uploaded to the DMS database until the end of November are: 796 records of letters and 402 records of documents.
6.5.1 Building The File Box Storage 1 Background
Several reports has been collected because its activities had almost finished, such as procurement, land acquisition and training activities. Then need to build a file system in hard
copy form. That reports including all of documents and letters in DMS application will be printed and binded then stored in a big file box that is neatly arranged.
2 Objectives
• We have two versions of storage documents and letters that is in soft files version
and hard copies version. •
To make easier to finding documents or letters in DMS applications and files box in the same time.
• Simplify the administration and reporting process of handing over at the ends of
WINRIP project.
Western I ndonesia National Roads I mprovement Project 6 - 11
3 Document Codification and Categorization
The folder structure using the same system with DMS applications. The root folders are sorted based on the WINRIP components, namely:
•
Component 1 abbreviated C01 is root folder of Betterment and Capacity Expansion of National Roads that divided into 21 sub-components of civil work projects:
o Sub-component 1.1 abbreviated C01.01 is root folder of Package 01.
o Sub-component 1.2 abbreviated C01.02 is root folder of Package 02.
o Sub-component 1.3 abbreviated C01.03 is root folder of Package 03.
o Etc
o Sub-component 1.21 abbreviated C01.21 is root folder of Package 21.
•
Component 2 abbreviated C02 is root folder of Implementation Support that
divided into 3 sub-components: o
Sub-component 2.1 abbreviated C02.01 is root folder of PMU. o
Sub-component 2.2 abbreviated C02.02 is root folder of CTC. o
Sub-component 2.3 abbreviated C02.03 is root folder of DSC. •
Component 3 abbreviated C03 is root folder of Road Safety Environment.
•
Component 4 abbreviated C04 is root folder of Disaster Management.
4 Box File Cabinet
All the documents must be stored that it needs to be made box file cabinet. It is made from steel frame that can be installed flexibly, big and strong. Box file cabinet must be able to
accommodate all of container box which contain documents. In the first and second row have placed the container box of documents from the
Component 1. After that in the third row just placed a container box of documents from the Component 2. Component 3 and 4 have not been implementation. Then there is no
document that can be produced for both Components. The layout arrangement as illustrated below.
Western I ndonesia National Roads I mprovement Project 6 - 12
In addition, each container box will contain the appropriate documentation to its components. For documents of Component 1 is contains the following
documents:
DAFTAR DOKUMEN P01 TAHAP PERSIAPAN
TAHAP PELELANGAN TAHAP KONSTRUKSI
TAHAP PHO ACAP
1. Standard Bidding
Document □
1. Kontrak
□ 1.
Provisional Hand Over Report
□ 1.
Community Representative
Observer □
2. DED
□ 2.
Pre-Construction Meeting
□ 2.
Road Safety Audit □
2. Complaint Handling
Unit □
3. BOQ
□ 3.
Project Monitoring and
Evaluation Report
□
3. Third
Party Monitoring
□ 4.
OE □
4. Road Safety and
Traffic Management
Monitoring Report □
5. General
Specification □
5. Addendum
□ ENVIRONMENT
6. Bid
Evaluation Procurement
Report □
6. Amendment
□
1. AMDAL
□ 7.
Procurement Readines
Assessment Report
□
2. HIVAIDS
□ 3.
RKPPL □
4. SPPL
□ 5.
UKLUPL □
ROAD SAFETY
1. Design Reiew
□ SOCIAL IMPACT
Western I ndonesia National Roads I mprovement Project 6 - 13
1. LARAP
□
And for container box that contain documents of Component 2 are lists the following documents:
DAFTAR DOKUMEN PMU
1. Loan Agreement
□ 16.
□ 31.
□ 2.
Project Implementation Plan
□ 17.
□ 32.
□ 3.
Project Appraisal
Document □
18. □
33. □
4. Term of Reference
□ 19.
□ 34.
□ 5.
Project Management
Manual □
20. □
35. □
6. □
21. □
36. □
7. □
22. □
37. □
8. □
23. □
38. □
9. □
24. □
39. □
10. □
25. □
40. □
11. □
26. □
41. □
12. □
27. □
42. □
13. □
28. □
43. □
14. □
29. □
44. □
15. □
30. □
45. □
DAFTAR DOKUMEN CTC PENDAHULUAN
BULANAN KEUANGAN
TRIWULANAN SEMESTER
1. Inception
Report □
1. MPR No. 01 2013-01
□ 1.
IFR Q1 2013 □
1. QPR Q1 2014
□ 1.
Mid Term S2 2014
□ 2.
MPR No. 02 2013-02 □
2. IFR Q2 2013
□ 2.
QPR Q2 2014 □
2. Mid Term S1
2015 □
3. MPR No. 03 2013-03
□ 3.
IFR Q3 2013 □
3. QPR Q3 2014
□ 3
Mid Term S2 2015
□ 4.
MPR No. 04 2013-04 □
4. IFR Q4 2013
□ 4.
QPR Q4 2014 □
4. Mid Term S1
2016 □
5. MPR No. 05 2013-05
□ 5.
IFR Q1 2014 □
5. QPR Q1 2015
□ 6.
MPR No. 06 2013-06 □
6. IFR Q1 2014 SA
□ 6.
QPR Q2 2015 □
7. MPR No. 07 2013-07
□ 7.
IFR Q2 2014 □
7. QPR Q3 2015
□ 8.
MPR No. 08 2013-08 □
8. IFR Q2 2014 SA
□ 8.
QPR Q4 2015 □
9. MPR No. 09 2013-09
□ 9.
IFR Q3 2014 □
9. QPR Q1 2016
□ 10.
MPR No. 10 2013-10 □
10. IFR Q3 2014 SA
□ 10.
QPR Q2 2016 □
11. MPR No. 11 2013-11
□ 11.
IFR Q4 2014 □
12. MPR No. 12 2013-12
□ 12.
IFR Q4 2014 SA □
13. MPR No. 01 2014-01
□ 13.
IFR Q1 2015 □
Western I ndonesia National Roads I mprovement Project 6 - 14
14. MPR No. 02 2014-02
□ 14.
IFR Q1 2015 SA □
15. MPR No. 03 2014-03
□ 15.
IFR Q2 2015 □
16. MPR No. 04 2014-04
□ 16.
IFR Q2 2015 SA □
17. MPR No. 05 2014-05
□ 17.
IFR Q3 2015 □
18. MPR No. 06 2014-06
□ 18.
IFR Q3 2015 SA □
5 Schedule to Collecting of Documents
The collection of hard copy documents and reports starting from now until the end of WINRIP project at the end of 2017. This activities are done in a gradual way to reduce
workload at the end of the project.
6 Task to be Performed
All of documents and reports that have been produced must be retain one copy for archive. Then we need cooperation from all specialists, assistants and supporting staff in order
independently to submit an archive document to the database administrator. Then the database administrator will store the archived documents in the box file cabinet.
6.7.2 DMS Statistic
Today the DMS application already stored many file of Letters and Documents. And the next days will be more files are stored in the DMS database. At the end, it is expected to store all
of files that related with WINRIP project. Below is the number of Letter files that have been stored in DMS database, updates until the
end of November 2016. This Letter statistics have sorted by Package.
M o
n th
ly P
ro g
re ss
R e
p o
rt
N o
v e
m b
e r
2 1
6
W e
st e
rn I
n d
o n
e sia
N a
tio n
a l R
o a
d s
Im p
ro v
e m
e n
t P
ro je
ct 6
- 1
5
1 2
3 4
5 6
7 P1 Krui - Biha
P2 Padang Sawah - Sp Empat P3 Manggopoh - Padang Sawah
P4 Ipuh - Bantal P5 Sp Rampa - Poriaha
P6 Pasar Pedati - Kerkap P7 Indrapura - Tapan
P8 Bts Kota Pariaman - Manggopoh P9 Rantau Tijang - Kota Agung
P10 Sp Empat - Sp Air Balam P11 Bantal - Mukomuko
P12 Kambang - Indrapura P13 Sp Rukis - Tj Kemuning
P14 Painan - Kambang P15 Sibolga - Batas Tapsel
P16 Seblat - Ipuh P17 Sp Gn Kemala - Pg Tampak
P18 Mukomuko - Bts Sumbar P19 Lais - Bintunan
P20 Lubuk Alung - Sicincin P21 Lubuk Alung - Kuraitaji
WINRIP 3
6 2
8 6
1 2
5 1
5 1
7 1
1 7
6 1
6 1
2 1
2 6
8 5
4 1
4 2
2 6
6 P
a ck
a g
e
Let ter
S ta
tis tic
So rt
e d
b y P
ac kag
e A
n d
h e
re a
re th
e n
u m
b e
r o f D
o c
u m
e n
t f ile
s th
a t h
a v
e b
e e
n st
o re
d in
D M
S d
a ta
b a
se , u
p d
a te
s u
n til
th e
e n
d o
f N
o v
e m
b e
r 2 1
6 . T
h is
D o
c u
m e
n t st
a tist
ics h
a v
e so
rte d
b y
D o
cu m
e n
t T y
p e
.
1 2
3 4
5 6
7 7
3 8
6 6
3 3
1 5
1 3
6 8
1 8
1 2
8
8
D o
cu men
t S ta
tis tic
So rt
e d
b y Do
cu m
e n
t T yp
e
D o
cu m
e n
t T yp
e
Western I ndonesia National Roads I mprovement Project 6 - 16
6.6 Quality Assurance
During the period October 2016 the Quality Assurance Engineer conducted final review of TFAC Comformance Reports, prepared site visit reports for Packages 11, 13 and 16.
Appendix D shows the activities of the Quality Assurance Engineer during this period.
6.7 Project Risks and Mitigation Measures
6.7.1 Risks Related to Delays
Since the detailed engineering design DED is under responsibility of the Design and Supervision Consultant DSC, delay on DSC establishment affected the procurement of
AWP-2 and AWP-3 sub-projects. The DED of several subprojects of WP-2 and WP-3 were prepared and completed by respective P2JN. The CTC has then been instructed by DGH to
review the DEDs of seven packages completed by the P2JNs package 5, 6, 11, 13, 15, 17 and 19.
6.7.2 Financial Risks
The following factors will be monitored during implementation of the loan project. •
Loan Amount •
Actual Tender Prices •
Price Adjustments •
Contract Amendments Additive or Deductive Variations •
Currency Fluctuation •
Current Estimated Situation No risk was detected until preparation of this report, however CTC prepared revised cost
estimates in anticipation of future cost claims to cover contract price escalations and variation orders. A revised factor from 10 have been reduced to 5 for both additional
cost components is applied on the original cost.
6.7.3 Risks Related to Quality
The quality of work is inherently tied to the competence of the Contractors and the diligence of the Supervision Teams. The competence of contractors shall be considered at the time of
bid evaluation and prior to the award of any contract. The quality of supervision however is influenced by the following factors:
• Ensuring that supervision staff levels are fully manned with competent, honest,
qualified and experienced personnel. •
The provision of properly equipped laboratories with properly trained operators for each package.
Package supervision comes under the responsibilities of the immediate supervision teams and the relevant DSC and the Quality Assurance Engineer from CTC.
Western I ndonesia National Roads I mprovement Project 6 - 17
6.8 Training to Support Project Implementation
Since the Training Specialist and his Assistant demobilized at the end of September, CTC still to continue conducting or delivering training for different disciplines.
During this month there were 2 two training for different disciplines : 1. Third Party Monitoring Training was held on October 12 -14, 2016 in Padang City,
conducted by Community Development Specialist. 2. Preparation environmental management and monitoring workplan RKPPL Trainging
No.8 including training on Management of road works environmental impact during construction phase, was held on October 25 until 28, 2016 in Padang City, conducted by
Environmental Specialist and Road Safety Engineer.
Monthly Progress Report November 2016
Western I ndonesia National Roads I mprovement Project 7 - 1
7 ISSUES and RECOMMENDATIONS
7.1 Current Situation
The main issues during this month of November 2016 are as follows: a The big negative slippage behind schedule of two 2 on-going construction sub-
projects, Packages 13 and 15. b Delayed issuance of Notice to proceed will affect the twenty one 21 months time of
completion of Contract Package 16. The completion date will keep on stretching farther beyond the expiry date of the loan agreement on December 31, 2017.
c LARAP implementation for Packages 05, 12, 13, 14, 15, and 17 cannot be completed in FY 2016 and splitzing program for land acquisition in the provinces of Lampung,
Bengkulu, and North Sumatra is still not budgeted d Amendment to the extension of the implementation time and increase the contract
value for Package 05 should follow the direction of WB in accordance with the letter ref.WINRIP 364 dated November 23, 2016
e The contract agreement for Package 03 Manggopoh-Padang sawah has not been amended related to the calculation of the final quantity of the works.
f Land acquisition of Package 15 Sibolga-Batas Tapsel obstacles along the 4 km for the
people in the village of Pinang Baru - Pinangsori sub district not willing acquisited g Changes in the design of pavement widening from flexible to rigid pavement in Package
15 is not supported by the consent of the DGH. h Commencement of work of the Technical Assistance for Development of Slope
Stabilization, Design Management estimated April 2017 with a 11 month time for services going beyond the loan closing date
i If the cancellation of Package 10 Sp.Empat-Sp.Air Balam impact on the reduction of
loan allocation for Civil Works, then, civil works loan allocation is not sufficient to finance 18 civil works packages including variation orders for Package 05 and 17 and
the Price Adjustment for 18 packages of civil works.
j There is a road damage due to water scouring on the side ditch Package 03
Manggopoh-Padang Sawah k Roads damaged by settlement land slide in the Sta 6+300 and Sta 6+400 Package 01
Krui-Biha have not been repaired l
Production of crushed stone tends to form a flaky and elongated beyond the requirements of 10 allowed in the specification.
7.2 Actions Required
a Two 2 of the on-going construction packages are on critical situation due to big negative progress slippages which may affect the timely completion of the projects.
Design Supervision Consultant DSC shall closely monitor, preferably on a weekly basis. Contractors shall prepare a Catch-Up Schedule on how to complete the remaining
works within the contract time. High level management meeting have been conducted on November 21, 2016 in the DGH office.
b Currently, the contractor is doing staking out and field engineering to determine the condition of the existing road. Once the field engineering is completed, the contractor
will submit alternative proposals for completion of the project.
