Western I ndonesia National Roads I mprovement Project 6 - 6
Selection of Community Representative Observers CROs of civil society groups to attend the
procurements process on key procurement steps including pre-bid meeting and site visit, bids submission and bids opening, and the announcement of the bid winner. These CROs will be
invited from local universities or other selected independent institutions, and will sign the attendance list for the procurementselection process.
Establishment of a Third Party Monitoring TPM mechanism, whereby the media and civil
society groups can become involved in monitoring the progress of the project. This Mechanism will include regular sharing of information with the media.
Establishment and Management of a Complaints Handling Mechanism System CHS, which
includes maintaining project complaint log and filing to monitor status of follow-up of each complaint. This mechanism will include provision for follow up investigations of substantial
complaints by the Inspectorate General of Ministry of Public Works or third party audit to ensure independence and reliability of the system. The CTC assignment concerns the monitoring of the
aspects of Anti-Corruption Action Plan ACAP implementation and where required act pro- active in resolving issues when such a matter arises. The Community Development Officer has a
major role in monitoring performance and assists PMU in the set-up and follow-through of the Complaints Handling Unit CHU for the ACAP related incidents
Enhanced Disclosure Provisions and Transparency, Ministry of Public Work MPW have been
provided necessary information in the Project Implementation Plan PIP, Project Management Manual PMM on their website, and in the bidding documents, such as contract point for
complaint mail and e-mail address, phone, fax, text message. The contact will also include the Bank s Fraud and Corruption Hotlines. MPW will hold Annual Accountability Meetings to
enhance accountability and project information sharing with civil society. The PMM will provide guidelines on disclosure of information related to the project. MPW official website will display
critical information on WINRIP to enhance both internal and external monitoring of the project
6.3.2 Community Representative Observers CRO
The Anti-Corruption Action Plan ACAP activity on Community Representative Observers CROs aspect as is follow:
The selection and establishment of CROs for all 19 packages was finish on November 2015.
The last announcement of the winner of the procurement bidding is for Package 16: Seblat
Ipuh was announced by No Objection Letter from the World Bank and from the Ministry of Public Works and Housing Letter No. KU.03.01-Mn902, dated September 26, 2016.
The activities progress of Community Representative Observers CROs from January 2013 until
November 2016, as shown in Appendix H1.
6.3.3 Third Party Monitoring TPM
The Third Party Monitoring TPM component activity during November 2016 was as follow:
Western I ndonesia National Roads I mprovement Project 6 - 7
Community Development Officer was monitored the TPM activity on package 07 Inrapura
Tapan and package 12 Kambang Indrapura in West Sumatera Province, on November 16 -
19, 2016 The TPM Field monitoring visits jointly with the Contractor and Supervision Consultant. The visit
starts from the base camp, Stone crusher, AMP, forwarded to the project site. According to information from the Supervision Consultant progress plan is ± 27 and actual progress is ±
22.5 so there is a behind schedule - 4.5. Work is still focused on widening work excavation and compaction pile foundation class B and A, routine maintenance work patching and
leveling, re-alignment and drainage works.
Community Development Officer was monitored the TPM activity on package 13 Simpang Rukis Tanjung Kemuning in Bengkulu Province, on November 28 - 30, 2016.
Coordination meeting with PPK 06 Endro Kusumojoyo, ST, MT, Head of Administration Kepala TU, and TPM Team for Package No. 13 Simpang Rukis - Tanjung Kemuning to discussion
concerning the planning of TPM first stage monitoring for conducting observation on the project site of Package No. 13. And the next day meeting with TPM Team of in TPM Office Campus of
Bengkulu University to discuss about Planning for first stage monitoring for conducting observation on the project site of Package No. 13 Simpang Rukis - Tanjung Kemuning to finds
the local community issues and problems faced by Contractor especially those related to local community, and other issues like: project management, environmental and social impact, as
well as the application of the specifications in the technical work. Although this monitoring was focused on Package 13, the Community Development Officer used
this opportunity for discuss the Monitoring Report and Financial Report invoice documents of other packages in Bengkulu Province, like packages 04, 06, and 11.
Note of TPM activities during November 2016:
1. The 3
rd
monitoring stage of TPM Package 06. 2. TPM monitoring of package 11 for 3
rd
stage.
Program of TPM up to December, 2016:
•
The TPM for package 05 plan for monitor field visit for the 1st stage,
•
The TPM for package 15 plan for monitor field visit for the 1st stage,
•
The TPM for package 13 plan for monitor field visit for the 1st stage,
•
The TPM for package 17 plan for monitor field visit for the 1st stage.
Community Development Team has developed Decree of the Director of Roads Network Development of DGH concerning the formation and establishment of Third Party Monitoring for
four packages 12, 14, 20, and 21. The activities progress of the Third Party Monitoring TPM from January 2013 until November 2016,
as shown in Appendix H2. 6.3.4
Complaint Handling System CHS
The Community Development Officer with collaboration with MIS Specialist has developed a
