Building The File Box Storage 1 Background

Western I ndonesia National Roads I mprovement Project 6 - 12 In addition, each container box will contain the appropriate documentation to its components. For documents of Component 1 is contains the following documents: DAFTAR DOKUMEN P01 TAHAP PERSIAPAN TAHAP PELELANGAN TAHAP KONSTRUKSI TAHAP PHO ACAP 1. Standard Bidding Document □ 1. Kontrak □ 1. Provisional Hand Over Report □ 1. Community Representative Observer □ 2. DED □ 2. Pre-Construction Meeting □ 2. Road Safety Audit □ 2. Complaint Handling Unit □ 3. BOQ □ 3. Project Monitoring and Evaluation Report □ 3. Third Party Monitoring □ 4. OE □ 4. Road Safety and Traffic Management Monitoring Report □ 5. General Specification □ 5. Addendum □ ENVIRONMENT 6. Bid Evaluation Procurement Report □ 6. Amendment □ 1. AMDAL □ 7. Procurement Readines Assessment Report □ 2. HIVAIDS □ 3. RKPPL □ 4. SPPL □ 5. UKLUPL □ ROAD SAFETY 1. Design Reiew □ SOCIAL IMPACT Western I ndonesia National Roads I mprovement Project 6 - 13 1. LARAP □ And for container box that contain documents of Component 2 are lists the following documents: DAFTAR DOKUMEN PMU 1. Loan Agreement □ 16. □ 31. □ 2. Project Implementation Plan □ 17. □ 32. □ 3. Project Appraisal Document □ 18. □ 33. □ 4. Term of Reference □ 19. □ 34. □ 5. Project Management Manual □ 20. □ 35. □ 6. □ 21. □ 36. □ 7. □ 22. □ 37. □ 8. □ 23. □ 38. □ 9. □ 24. □ 39. □ 10. □ 25. □ 40. □ 11. □ 26. □ 41. □ 12. □ 27. □ 42. □ 13. □ 28. □ 43. □ 14. □ 29. □ 44. □ 15. □ 30. □ 45. □ DAFTAR DOKUMEN CTC PENDAHULUAN BULANAN KEUANGAN TRIWULANAN SEMESTER 1. Inception Report □ 1. MPR No. 01 2013-01 □ 1. IFR Q1 2013 □ 1. QPR Q1 2014 □ 1. Mid Term S2 2014 □ 2. MPR No. 02 2013-02 □ 2. IFR Q2 2013 □ 2. QPR Q2 2014 □ 2. Mid Term S1 2015 □ 3. MPR No. 03 2013-03 □ 3. IFR Q3 2013 □ 3. QPR Q3 2014 □ 3 Mid Term S2 2015 □ 4. MPR No. 04 2013-04 □ 4. IFR Q4 2013 □ 4. QPR Q4 2014 □ 4. Mid Term S1 2016 □ 5. MPR No. 05 2013-05 □ 5. IFR Q1 2014 □ 5. QPR Q1 2015 □ 6. MPR No. 06 2013-06 □ 6. IFR Q1 2014 SA □ 6. QPR Q2 2015 □ 7. MPR No. 07 2013-07 □ 7. IFR Q2 2014 □ 7. QPR Q3 2015 □ 8. MPR No. 08 2013-08 □ 8. IFR Q2 2014 SA □ 8. QPR Q4 2015 □ 9. MPR No. 09 2013-09 □ 9. IFR Q3 2014 □ 9. QPR Q1 2016 □ 10. MPR No. 10 2013-10 □ 10. IFR Q3 2014 SA □ 10. QPR Q2 2016 □ 11. MPR No. 11 2013-11 □ 11. IFR Q4 2014 □ 12. MPR No. 12 2013-12 □ 12. IFR Q4 2014 SA □ 13. MPR No. 01 2014-01 □ 13. IFR Q1 2015 □ Western I ndonesia National Roads I mprovement Project 6 - 14 14. MPR No. 02 2014-02 □ 14. IFR Q1 2015 SA □ 15. MPR No. 03 2014-03 □ 15. IFR Q2 2015 □ 16. MPR No. 04 2014-04 □ 16. IFR Q2 2015 SA □ 17. MPR No. 05 2014-05 □ 17. IFR Q3 2015 □ 18. MPR No. 06 2014-06 □ 18. IFR Q3 2015 SA □ 5 Schedule to Collecting of Documents The collection of hard copy documents and reports starting from now until the end of WINRIP project at the end of 2017. This activities are done in a gradual way to reduce workload at the end of the project. 6 Task to be Performed All of documents and reports that have been produced must be retain one copy for archive. Then we need cooperation from all specialists, assistants and supporting staff in order independently to submit an archive document to the database administrator. Then the database administrator will store the archived documents in the box file cabinet.

6.7.2 DMS Statistic

Today the DMS application already stored many file of Letters and Documents. And the next days will be more files are stored in the DMS database. At the end, it is expected to store all of files that related with WINRIP project. Below is the number of Letter files that have been stored in DMS database, updates until the end of November 2016. This Letter statistics have sorted by Package. M o n th ly P ro g re ss R e p o rt N o v e m b e r 2 1 6 W e st e rn I n d o n e sia N a tio n a l R o a d s Im p ro v e m e n t P ro je ct 6 - 1 5 1 2 3 4 5 6 7 P1 Krui - Biha P2 Padang Sawah - Sp Empat P3 Manggopoh - Padang Sawah P4 Ipuh - Bantal P5 Sp Rampa - Poriaha P6 Pasar Pedati - Kerkap P7 Indrapura - Tapan P8 Bts Kota Pariaman - Manggopoh P9 Rantau Tijang - Kota Agung P10 Sp Empat - Sp Air Balam P11 Bantal - Mukomuko P12 Kambang - Indrapura P13 Sp Rukis - Tj Kemuning P14 Painan - Kambang P15 Sibolga - Batas Tapsel P16 Seblat - Ipuh P17 Sp Gn Kemala - Pg Tampak P18 Mukomuko - Bts Sumbar P19 Lais - Bintunan P20 Lubuk Alung - Sicincin P21 Lubuk Alung - Kuraitaji WINRIP 3 6 2 8 6 1 2 5 1 5 1 7 1 1 7 6 1 6 1 2 1 2 6 8 5 4 1 4 2 2 6 6 P a ck a g e Let ter S ta tis tic So rt e d b y P ac kag e A n d h e re a re th e n u m b e r o f D o c u m e n t f ile s th a t h a v e b e e n st o re d in D M S d a ta b a se , u p d a te s u n til th e e n d o f N o v e m b e r 2 1 6 . T h is D o c u m e n t st a tist ics h a v e so rte d b y D o cu m e n t T y p e . 1 2 3 4 5 6 7 7 3 8 6 6 3 3 1 5 1 3 6 8 1 8 1 2 8 8 D o cu men t S ta tis tic So rt e d b y Do cu m e n t T yp e D o cu m e n t T yp e Western I ndonesia National Roads I mprovement Project 6 - 16

6.6 Quality Assurance

During the period October 2016 the Quality Assurance Engineer conducted final review of TFAC Comformance Reports, prepared site visit reports for Packages 11, 13 and 16. Appendix D shows the activities of the Quality Assurance Engineer during this period.

6.7 Project Risks and Mitigation Measures

6.7.1 Risks Related to Delays

Since the detailed engineering design DED is under responsibility of the Design and Supervision Consultant DSC, delay on DSC establishment affected the procurement of AWP-2 and AWP-3 sub-projects. The DED of several subprojects of WP-2 and WP-3 were prepared and completed by respective P2JN. The CTC has then been instructed by DGH to review the DEDs of seven packages completed by the P2JNs package 5, 6, 11, 13, 15, 17 and 19.

6.7.2 Financial Risks

The following factors will be monitored during implementation of the loan project. • Loan Amount • Actual Tender Prices • Price Adjustments • Contract Amendments Additive or Deductive Variations • Currency Fluctuation • Current Estimated Situation No risk was detected until preparation of this report, however CTC prepared revised cost estimates in anticipation of future cost claims to cover contract price escalations and variation orders. A revised factor from 10 have been reduced to 5 for both additional cost components is applied on the original cost.

6.7.3 Risks Related to Quality

The quality of work is inherently tied to the competence of the Contractors and the diligence of the Supervision Teams. The competence of contractors shall be considered at the time of bid evaluation and prior to the award of any contract. The quality of supervision however is influenced by the following factors: • Ensuring that supervision staff levels are fully manned with competent, honest, qualified and experienced personnel. • The provision of properly equipped laboratories with properly trained operators for each package. Package supervision comes under the responsibilities of the immediate supervision teams and the relevant DSC and the Quality Assurance Engineer from CTC.