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Western I ndonesia National Roads I mprovement Project 6 - 1 6 PROJECT PERFORMANCE

6.1 World Bank and GOI Compliance

6.1.1 World Bank Missions

During the month, there was no mission by the World Bank nor monthly coordination meeting to update the Action Plans.

6.1.2 Agreed Key Actions and Mission Plans during Recent World Bank Mission

A list of the key actions monitored during the period are listed below. No. Action By Whom Updated Status November 7, 2016 New Deadline s 1. Issue SPMK Notice to Procee for package 16 PPK • Done: Nov 8, 2016 2. Hold workshop with BPKP on price escalation for packages 1, 2, 3 and 4 to be able to disburse the respective amounts which are available in the 2016 budget, except for package 4 PMU and CTC • November 24-25, 2016 3. Send Bank informally the contract modification request for package 5 this needs to include or be accompanied by a separate extension request since the contract finishes on December 8, 2016 PPK through PMU and CTC • November 15, 2016 4. Inform the Bank about the contract modification to include the additional drainage and accesses to houses in package 6 contact finishes on January 28, 2017 PMU and CTC • November 25, 2016 5. Inform the Bank about the outcome of the meeting with Waskita, the contractor of package 13 to accelerate project implementation PMU and CTC • November 21, 2016 6. Inform the Bank about the outcome of the meeting with the contractor of package 15 to accelerate project implementation PMU and CTC • November 21, 2016 7. Inform the Bank about the outcome of the internal meeting in Bina Marga to discuss possible contract changes for package 20 since this package is in good condition PMU and CTC • November 21, 2016 . 8. Submit the RfP for the slope stabilization, design, and management to the firms on the shortlist PMU and CTC • Done November 02, 2016 9. Send the Bank a letter asking for the NOL to extend the DSC contract contract finishes in December 2016 PMU and CTC • November 15, 2016 10. Send to the Bank the 2 DSC contract modification for price escalation PMU and CTC • Mid of January 2017 After workshop with BPKP 11. Formally send to the Bank the request for NOL to CTC contract amendment no. 5 PMU and CTC • November 15, 2016 12. Send the environmental management and monitoring plans RKPPLs for packages 7, 14, 16, 20 and 21 to the Bank PMU and CTC • End-Nov 2016 p.7 • Mid-Dec 2016 p. 14, 20 and 21 • End Jan 2017 p. 16 • RKPPL Training first week of Jan 2017 13. Cary out HIVAIDS workshops PMUCTC DSC • 29 Nov 2016: Package 14 Western I ndonesia National Roads I mprovement Project 6 - 2 No. Action By Whom Updated Status November 7, 2016 New Deadline s • First week of Feb 2017: Package 20 21 Note: we need more workers 14. Send a letter to the local Environmental Agencies, with copy to the Bank, to urge them to follow-up on inadequate quarry management and reporting by third party quarry owners PMU and CTC • Done: August 24, 2016 15. Collect the environmental permits for all quarries both owned by third parties and contractors, including evidence of compliance of the owner with the environmental license PMU and CTC • Ongoing • Mid of Dec 2016 16. Send to the Bank an update of the environmental monitoring table, including an update for the information on the quarries PMU and CTC • Done: November 7, 2016 • End of Nov 2016 17. Update the project website with the implementation reports of RKPPL and RKLRPL, UKLUPL or SPPLH for all packages PMU and CTC • Done: Septembe r 5, 2016 • Done: September 5, 2016 18. Inform the Directorate of Road Network Development about the need for LARAP implementation budget in 2017 for packages 12 and 14 to be included in the March 2017 DIPA revision PPK • November 21, 2016 12.5 Billion 19. Send to the Bank the final LARAP document for package 5 signed by the relevant Government authority, including a comparison between the amount paid to affected people and the amounts due to them according to the appraisal as well as a list of remedial actions. PMU and CTC • December 5, 2016 20. Send to the Bank the right of use permission letter for the Forestry Department for the existing road of package 5 PMU and CTC • End of Oct 2016 • End of November 2016 21. Carry out remedial actions for the LARAP implementation of package 5 PMU • As soon as the funds are available • As soon as the funds are available 22. Send to the Bank the monitoring report of LARAP implementation of package 5 PMU • After completio n of remedial actions • After completion of remedial actions 23. Submit to the Bank LARAP monitoring reports for packages 12, 14, 15, 7, 8, 20 and 21 PMU • Packages 12 and 14: Mid-November • Packages 15, 7, 8, 20 and 21: Mid- December 24. Completely follow up on the FY2015 audit findings and report to the Bank • PMU and CTC • December 31, 2016 • December 31, 2016 25. Submit the quarterly IFR for July to September 2016 to the Bank • PMU • November 15, 2016 26. Send all responses to the TFAC inspection reports, which have been sent informally to Agus, formally to the Bank at least through e-mail by PMU • PMUCTC DSC • End of Oct 2016 • Mid-November 2016 27. Send the TFAC response for package 3 to the Bank • PMUDSC • End of Oct 2016 • Mid-November 2016 28. Send the TFAC response to the Bank for packages 13, 5, 15 and 6 • PMUDSC CTC • Pack. 13 and 5: Nov 15 2016 • Pack. 15: Dec 5, 2016 • Pack 6: Dec 6, 2016 Western I ndonesia National Roads I mprovement Project 6 - 3 No. Action By Whom Updated Status November 7, 2016 New Deadline s 29. Put the Mid-term review report on WINRIP website Please send link to the Bank • PMUCTC • January 31, 2017 30. Submit to the Bank the 2015 IRMS traffic data for the 19 road packages • PMUCTC • End of October 2016 • Mid-November 2016 31. Regularly submit the quarterly progress reports to the Bank • PMU • Noted for each calendar quarter 32. Disclose updated procurement plan after Bank approval in the Winrip website linked to MPW Website • PMU • November 30, 2016 33. Update the newsletter quarterly, including the list of contracts, implementation progress, project related workshops and number, typology and status of complaints • PMU • Every quarter 34. Send quarterly newsletter to the civil society forum in each project province in hard copy or through an electronic mailing system • PMU • Every quarter

6.1.3 Performance Indicators

Key Performance Indicators are developed and agreed between the World Bank and GOI, and will be monitored over the whole project period the changes in variables will be calculated annually. The set indicators are describe in the project Appraisal Document PAD and the Loan Agreement between the GOI and the World Bank. The overall progress towards achieving the PDO of increasing the effective use of selected sections of national roads along the Western Sumatra Corridor by reducing road user costs is considered moderately satisfactory. Progress in implementation has picked up, and there has been an advance with respect to several project indicators. In addition, a project restructuring is being processed which should bring the project largely back on track. The PMU provided an update on the achievement of the indicator targets. There has been relatively good progress on three of the five intermediate indicators. For one of the remaining intermediate indicators on bridge improvement, progress is expected within the next semester. The last intermediate indicator related to institutional strengthening will be cancelled in the framework of project restructuring. For the PDO indicator on AADT, CTC carried out static traffic counts in March 2015 and confirmed that the original indicator targets are adequate. The mission refined a few indicators definitionsbaselines and updated some indicator targets to take into account the project implementation delays. These changes will be reflected in the upcoming project restructuring. From the baseline 2010 AADT and estimated AADT for the year 20142015, the extrapolated AADT for the year 2013 resulted to 11,254 vehicles per day or 8.8 above the targeted 10,347 vehicles per day in 2013. Shown in Table 6.1 is the comparison between