Activities during This Month Nov 2016 Current status of the project for technical field as of November 2016
Western I ndonesia National Roads I mprovement Project 6 - 11
3 Document Codification and Categorization
The folder structure using the same system with DMS applications. The root folders are sorted based on the WINRIP components, namely:
•
Component 1 abbreviated C01 is root folder of Betterment and Capacity Expansion of National Roads that divided into 21 sub-components of civil work projects:
o Sub-component 1.1 abbreviated C01.01 is root folder of Package 01.
o Sub-component 1.2 abbreviated C01.02 is root folder of Package 02.
o Sub-component 1.3 abbreviated C01.03 is root folder of Package 03.
o Etc
o Sub-component 1.21 abbreviated C01.21 is root folder of Package 21.
•
Component 2 abbreviated C02 is root folder of Implementation Support that
divided into 3 sub-components: o
Sub-component 2.1 abbreviated C02.01 is root folder of PMU. o
Sub-component 2.2 abbreviated C02.02 is root folder of CTC. o
Sub-component 2.3 abbreviated C02.03 is root folder of DSC. •
Component 3 abbreviated C03 is root folder of Road Safety Environment.
•
Component 4 abbreviated C04 is root folder of Disaster Management.
4 Box File Cabinet
All the documents must be stored that it needs to be made box file cabinet. It is made from steel frame that can be installed flexibly, big and strong. Box file cabinet must be able to
accommodate all of container box which contain documents. In the first and second row have placed the container box of documents from the
Component 1. After that in the third row just placed a container box of documents from the Component 2. Component 3 and 4 have not been implementation. Then there is no
document that can be produced for both Components. The layout arrangement as illustrated below.
Western I ndonesia National Roads I mprovement Project 6 - 12
In addition, each container box will contain the appropriate documentation to its components. For documents of Component 1 is contains the following
documents:
DAFTAR DOKUMEN P01 TAHAP PERSIAPAN
TAHAP PELELANGAN TAHAP KONSTRUKSI
TAHAP PHO ACAP
1. Standard Bidding
Document □
1. Kontrak
□ 1.
Provisional Hand Over Report
□ 1.
Community Representative
Observer □
2. DED
□ 2.
Pre-Construction Meeting
□ 2.
Road Safety Audit □
2. Complaint Handling
Unit □
3. BOQ
□ 3.
Project Monitoring and
Evaluation Report
□
3. Third
Party Monitoring
□ 4.
OE □
4. Road Safety and
Traffic Management
Monitoring Report □
5. General
Specification □
5. Addendum
□ ENVIRONMENT
6. Bid
Evaluation Procurement
Report □
6. Amendment
□
1. AMDAL
□ 7.
Procurement Readines
Assessment Report
□
2. HIVAIDS
□ 3.
RKPPL □
4. SPPL
□ 5.
UKLUPL □
ROAD SAFETY
1. Design Reiew
□ SOCIAL IMPACT