Western I ndonesia National Roads I mprovement Project 6 - 7
It is scheduled to be held in the third week of May 2015 20 21 May in
SibolgaPadangsidempuan. Twelve 12 prospective participants has been identified as shown in the following table.
These two trainings were different in contents, but their participants were relatively the same and came from the same package. One of the environmental topics was needed by
both training participants, i.e: Monitoring of the Implementation of Environmental Management Monitoring in construction works.
Prospective Participants of the RKPPL and TPM Training SibolgaPadangsidempuan, 20 21 May 2015
Prov. Package
Prospective Participants Invited Number of
Persons Remarks
N O
R T
H S
U M
A T
E R
A 05
Sp. Rampa Poriaha
Contractor for package 05 Sp. Rampa - Poriaha 2
General Superintendent QWuality Manager
DSC Field Supervision Team for package 05 2
Site Engineer Chief Inspector Quality Eng.
Satker PJN II North Sumatera 2
PPK 12, Satker PJN II North Sumatera 2
OfficialStaff of BBPJN I Medan, 1
TPM for package 05 Sp.Rampa Poriaha 3
Total :
12
Therefore, both trainings will then be conducted as one combined event in two effective full
days, which was more efficient in terms of time and duty travel cost. rather than being conducted individually.
Furthermore, it is also expected that the participants would have mutual understanding and
hopefully help each other for properly supporting the project implementation. b Preparing the implementation of IFR Interim unaudited Financial Report Training to be held in
the first week of June 2015, for packages 06 Ps. Pedati Kerkap, Bengkulu, 19 Lais
Bintunan, Bengkulu, 17 Sp.Gn. Kemala Pg. Tampak, Lampung, and 07 Indrapura
Tapan, West Sumatera.
c Preparing the S
ummary of Workshops and Trainings WINRIP 2012 - 2015 for Appendix
of Quarterly Progress Report for the 2
nd
Quarter April, May and June of the Year 2015.
6.3.3 Progress
The implementation of the PMM Socialization Training has been prepared: the venue
has been booked, invitation for participants has been distributed, transportation has been arranged, training materials have been prepared.
Preparation activities for the next trainings implementation RKPPL Training and TPM Preparatory Training, IFR Training underway.
6.3.4 Activities Plan for next month May 2015
• Carrying out the implementation of special PMM Socialization Training for Contractors
and Consultants, and regular PMM Training for government officials..
Western I ndonesia National Roads I mprovement Project 6 - 8
• Preparing and carrying out combined implementation of the RKPPL Training and the TPM
Training which is scheduled for the third week of May 2015. It will be for package 05 Sp. Rampa Poriaha, North Sumatera, and will be held in Sibolga Padangsidempuan.
• Preparing the implementation of the IFR Training for packages 06 Ps. Pedati
Kerkap, Bengkulu, 19 Lais
Bintunan, Bengkulu, 17 Sp.Gn. Kemala Pg. Tampak, Lampung, and
07 Indrapura tapan, West Sumatera. It is scheduled to be deliver in the first week of June
2015.
Summary of Wor kshops and Trainings WINRIP
2012 2015
As of End of April 2015 No.
Activities Location
Date Number of Attendances
Remarks Target
Real.
1. Procurement Training for
Procurement Working Group Procurement Committee
Bandung 1-2 Nov,2012
44 36
82
Completed
Conducted before the CTC was mobilized
2. Workshop on Bid Documents
Evaluation Jakarta
27 Feb.- 1 Mar 2013
46 33
72
Completed
3 Workshop on World Bank
Procurement Guidelines for WINRIP
Tj. Pandan
Belitung 24 -25 Apr. 2013
47 39
83
Completed
4. Workshop for Project
Management Manual PMM Updating
Jakarta 18 -19
Mar.2014 47
38 81
Completed
5 RKPPL Training - 1 First Trg on
Rencana Kerja Pengelolaan dan Pemantauan Lingkungan RK PPL
or Environmental Mgt and Monitoring Work Plan
Lampung 5-6 June 2014
10 13
130
Completed
Mainly addressed to the Con- tractors Supervision Con-
sultants of ppckage 01: Krui - Biha
6 TPM Traaining 1 First Training on
Third Party Monitoring Lampung
5-6 June 2014 10
13 130
Copleted Mainly addressed to TPM
team members of package 01: Krui-Biha
7 Workshop for Project
Management Manual Finalization of Updating
Bogor 12 -14 June
2014 45
33 73
Completed
8 RKPPL Training - 2 2
nd
Trg on Rencana Kerja Pengelolaan dan
Pemantauan Lingkungan RKPPL or Environmental Management and
Monitoring Work Plan Padang
18 -19 June 2014
18 25
138,9
Completed
Mainly addressed to the Contractors Supervision
Consultants of Packages 02 and 03
9 TPM Training 2 Second Training
on Third Party Monitoring Padang
18-19 June 2014 18
25 138,9
Completed
Mainly addressed to TPM team members of Packages
02 and 03
10 RKPPL Training - 3 3rd Trg on
Rencana Kerja Pengelolaan dan Pemantauan Lingkungan
RKPPL or Environmental Management and Monitoring
Work Plan Bengkulu
7-8 July 2014 10
11 110
Completed
Mainly addressed to the Contractors Supervision
Consultants of Packages 04: Ipuh - Bantal
Western I ndonesia National Roads I mprovement Project 6 - 9
11 TPM Training 3 Third Training on
Third Party Monitoring Bengkulu
7-8 July 2014 10
11 110
Completed
Mainly addressed to TPM team members of Package 04
12 Workshop for Socialization of
Updated Draft of Project Management Manual PMM
Padang 10 -11 Sep.
2014 94
81 86
Completed
13 IFR Training 1 First Training on
Interim unaudited Financial Report Padang
26-27 Nov. 2014 24
20 83
Completed
Packages: 01, 02, 03 and 04; and related Satkers and PPKs.
Sub-Total per 31 Dec. 2014
:
423 378
89 5
14 Special Training for PMM
Sosialiszation to Contractors Consultants
Jakarta Firstly Scheduled :
end January 2015. Being postponed by
PMU -
- -
Mainly for Contractors Consultants of packages 05,
11, 13 , and 15. Being postponed by PMU, awaiting
for mobilization of targeted participants.
15 IFR Training 2 Second Training
on Interim unaudited Financial Report
Bengkulu 11
12 February 2015
20 25
125
Completed
For packages: 05, 11, 13, and 17
16. RKPPL Training - 4 Fourth Training
on Rencana Kerja Pengelolaan dan Pemantauan Lingkungan RKPPL
Environmental Management and Monitoring Work Plan
Bengkulu 11
12 March 2015
21 15
71,43
Completed
For package 11 Bantal Mukomuko and 13 Sp.
Rukis Tj. Kemuning
17. TPM Training 3 Third Training on
Third Party Monitoring Bengkulu
11 -12 March 2015
21 15
71,43
Completed
For package 11 Bantal Muko- muko and 13 Sp.
Rukis Tj. Kemuning
18 Special Training for PMM
Sosialiszation to Contractors Consultants
Jakarta may be
moved to Bengkulu
Still awaiting the schedule decided
by PMU, hopefully end of April or
early May -
- -
Mainly for Contractors Consultants of packages 05,
11, 13 , and 15. Being postponed by PMU, awaiting
for mobilization of targeted participants.
19 IFR Training - 3
Bengkulu Lampun
g Scheduled:
6 7 May
215 For packages: 6, 19, and
15
20 RKPPL Training - 5 Fourth Training
on Rencana Kerja Pengelolaan dan Pemantauan Lingkungan RKPPL
Environmental Management and Monitoring Work Plan
Bengkulu Scheduled:
20 21 May
2015 For package 06, 19, snf
15.
Total as as of end of April 2015 :
485 433
89
Western I ndonesia National Roads I mprovement Project 6 - 10
6.4 Anti Corruption Issues
6.4.1 Anti-Corruption Action Plan ACAP
The main duties of the Community Development Officer are implementation of Anti-Corruption Measures, and Monitoring their Effectiveness. Provide assistance as required with the establishment
of anti-corruption measures necessary to support the project, thru monitoring and reporting and monitor and report their effectiveness based on the Anti-Corruption Action Plan ACAP as agreed
between the World Bank and the DGH.
The following tasks particularly need to establish procedures to be undertaken:
Selection of Community Representative Observers CROs of civil society groups to attend the procurements process on key procurement steps including pre-bid meeting and site visit, bids
submission and bids opening and the announcement of the bid winner. These CROs will be invited from local universities or other selected independent institutions and will sign the
attendance list for the procurementselection process.
Establishment of a Third Party Monitoring TPM mechanism, whereby the media and civil
society groups will be involved in monitoring the progress of the project. This mechanism will include regular sharing of information with the media.
Establishment and Management of a Complaints Handling Mechanism CHM, which includes
maintaining project complaint log and filing to monitor status of follow-up of each complaint. This mechanism will include provision for follow up investigations of substantial complaints by
the Inspectorate General of Ministry of Public Works or third party audit to ensure independence and reliability of the system. The CTC assignment concerns the monitoring of the
aspects of Anti-Corruption Action Plan ACAP implementation and where required act pro- active in resolving issues when such a matter arises. The Community Development specialist has
a major role in monitoring performance and assists PMU in the set-up and follow-through of the Complaints Handling Unit CHU for the ACAP related incidents
Enhanced Disclosure Provisions and Transparency, Ministry of Public Work MPW will provide
necessary information in the Project Implementation Plan PIP, Project Management Manual PMM on their website, and in the bidding documents, such as contact point for complaint mail
and e-mail address, phone, fax, text message. The contact will also include the Bank s Fraud and Corruption Hotline. MPW will hold Annual Accountability Meetings to enhance accountability
and project information sharing with civil society. The PMM will provide guidelines on disclosure of information related to the project. MPW official website will display critical information on
WINRIP to enhance both internal and external monitoring of the project
6.4.2 Community Representative Observers CRO
The Anti-Corruption Action Plan ACAP activities on Community Representative Observers CROs, was adjusted and supported the progress of procurement activities.
During April 2015
there was no activity of Community Representative Observers CROs. The activities progress of Community Representative Observers CROs from
January 2013 until
April 2015
, are shown in Appendix H1.
Western I ndonesia National Roads I mprovement Project 6 - 11
6.4.3 Third Party Monitoring TPM
The activities on Third Party Monitoring component during April 2015
was focus on the subject as follow:
On April 9, 2015 the selection of Third Party Monitoring TPM for WINRIP Package 05: Simpang Rampa - Poriaha and Package 15: Sibolga
Batas Tapsel was held in the meeting room of Universitas Graha Nusantara UGN Padangsidempuan, Jl. Dr. Sutomo Padangsidempuan, with attendances:
Pelaksana Administrsi Kepala Urusan Tata Usaha PPK 12 Sibolga Cs. Seven TPM Candidates from University of Bengkulu UNIB
Community Development Team of CTC WINRIP
The results of TPM Selection meeting are: The following are the elected TPM for Package 05: Simpang Rampa - Poriaha:
1. Sahrul Harahap, ST, as the Main Observer, 2. Asrol Benny Noor Harahap, ST,. MT , as the member, and
3. M. Yusuf Parlangutan Lubis, ST as the member.
The elected TPM for Package 15: Sibolga Batas Tapsel are as follows :
1. Ahmad Rafii, ST, as the Main Observer, 2. Roy Effendi Subardja, ST as the member, and
3. Masitoh Hasibuan, ST as the member.
The Progress of Third Party Monitoring TPM Activities from April 2013 up to April 2015
and the
works plan are shown in Appendix H2. 6.4.4
Complaint Handling System CHS
The Community Development Officer with collaboration with MIS Specialist has developed a software application of Complaint Handling System CHS in integrated to website of WINRIP
http:www.winrip-ibrd.com.
In the implementation of Complaint Handling System CHS essentially there are four main components as follows:
•
Data Entry.
•
Complaint Registration.
•
Complaint Assessment.
•
Field Clarification and Analysis.
•
Problem Solving and taking the Decision The final draft of Complaint Handling System the framework of the complaint procedures on the
web site of WINRIP and provided ACAP inputting data in the web site is ready to be operated. However these applications still continue to be refined by considering input from various parties.
The CHS team has monitored and noted the public complaints via SiPP website and WINRIP website. CHS team during April 2015 has not received any news or information on problems or complaints
from the project.
Western I ndonesia National Roads I mprovement Project 6 - 12
6.4.5. Publication Disclosures
Publication and disclosure is an attempt to increase transparency of information to the public, so the public can easily access to information about the project WINRIP. Some components of
publication and disclosures are as follows: a announcing the information about the project through dissemination activities and provision of leaflets, b installation of the project information boards, c
the provision of space project information booth, d providing important information that can only be accessed by public with submitted an officially applications to the authorities, and e the
provision of information in the website which can be accessed via the internet.
Until now there were no information if the PPK has done the publication or provided the information, because there were never been implemented monitoring of it.
The Community Development Team has sent the CRO s activities and Third Party Monitoring TPM activities uploaded to the website of WINRIP.
Almost data and report documents of the Community Development activities on Community Representative Observers CROs for 10 packages 01, 02, 03, 04, 05, 11, 13, 17, 06, and 19, for
package 15 is under waiting for the CRO s Report.
Data of Third Party Monitoring TPM for 9 packages 01, 02, 03, 04, 11, 13, 17, 05 and 15 has been sent to the Information Management System and has been entered uploaded to the website of
WINRIP.
The Newsletter January March 2015 has been upload on website and published in the MPW
website and WINRIP website.
The Works Activities for Publication Disclosure is shown in Appendix H4.
6.4.6. Action Plan for Next Months
The Activities plan for future months May 2015, in order of priority are as follows: 1. Preparatory training for TPM: 1 Package 17 Simpang Gunung Kemala
Pugung Tampak, Lampung Province; 2 Package 05: Simpang Rampa - Poriaha and Package 15: Sibolga
Batas Tapsel, Northern Sumatera Province; and 3 Package 06 Pasar Pedati
Kerkap and Package 19 Lais
Bintunan, Bengkulu Province. 2. Selection of TPM for Package 06 Pasar Pedati
Kerkap and Package 19 Lais Bintunan,
Bengkulu Province. 3. Inputting or uploading the data, documents and reports of ACAP into the website.
6.5 Road Safety Audit
6.5.1 Activities during This Month April 2015
The activities during this month, i.e: 1.
Site visit to Painan Kambang Package 14; Lbk. Alung Sicincin Package 20, and Lbk. Alung Kuraitaji Package 21 for Road Safety Audit at Detailed Engineering Design Stage on April 13th
16th, 2015.
2. Preparation of Road Safety Audit Reports for three 3 packages above 14, 20, 21,
