Western I ndonesia National Roads I mprovement Project 5 - 3
a.
File Storage Server, used to stored all files of report and other document. Please check the URL address
http:storage.winrip-ibrd.com .
b.
Document Management System DMS, used to record all information of letter and document files. The URL address of the DMS application will be at
http:dms.winrip-ibrd.com . The DMS have 2 main modules below:
1. Letter Database System, used to record all information of incoming and
outgoing letter.
2. Document Library System, used to record all information of document and
report files.
Western I ndonesia National Roads I mprovement Project 6 - 1
6 PROJECT PERFORMANCE
6.1 World Bank and GOI Compliance
6.1.1 World Bank Missions
Monthly Project review meeting as part of the World Bank Implementation Review Mission was conducted April 23, 2015 to assess the actual progress and address current problems.
6.1.2 Agreed Key Actions and Mission Plans during Recent World Bank Mission
A list of the key actions monitored during the period are listed below.
No. Action
By Whom Status and Target dates
1. Carry out the first workshop on HIV-AIDS for packages 2
and 3 PMUCTCDSC
• End of May, 2015
2. Carry out the first workshop on HIV-AIDS for package 1
or 4 PMUCTCDSC
• End of May, 2015
3. Send the first environmental management and
monitoring implementation reports for packages 1, 2, 3 and 4 to the environmental agencies informally already
sent CTCDGH
• May 4, 2015
4. Submit to the Bank the LARAP monitoring reports for:
• packages 2 and 3
• package 11
• package 16
PMU •
End of July 2015 •
End of June 2015 •
End of June 2015 5.
Submit to the Bank progress report in terms of LARAP implementation for packages 13 and 17
PMU •
Every Monday 6.
Submit to the Bank progress report in terms of LARAP implementation for packages 6, 7, 8, 10, 11, 12, 14, 15,
16, 19, 20, 21 PMU
• Every second Monday
7. Send a strip map for package 11 with the locations of
the remaining affected people to the Bank PMU
• Mid May 2015
8. Send updated strip map for packages 6 and 19 with the
location of the remaining affected people to the Bank PMU
• Mid May 2015
9. Send the draft of the revised procurement control table
for the monthly updates to the Bank PMU
• Mid May 2015
10. Send the monthly procurement updates to the Bank
PMU •
First week of each month starting in May
11. Bidding process on disaster management
• Send short list to Bank
• Submit RFP and Budget to Bank
PMU and CTC •
Early of May 2015 •
Mid of May 2015 12.
Send the bid evaluation report for package 15 to the Bank
PMU •
End of April 2015 13.
Send copy of signed contract of package 5 to the Bank PMU
• End of April, 2015
14. Send bidding documents for packages 7, 8, 10 and 12 to
the Bank for prior review all ICB and NCB over US10 million
informally already sent PMU
• Early May 2015
Western I ndonesia National Roads I mprovement Project 6 - 2
15. Procurement training for Pokjas of package 7,8,10,12
Bank and PMU •
Middle of May 2015 16.
Send the engineering designs for packages 14, 16, 20 and 21 to the Bank
PMU •
End of May 2015
17. Package 1 all permits have now been received:
• Respond to the letter of the Bank regarding
contract modification 1 with respect to the stone masonry calculations and the capacity of the
reduced U Ditches
• Take the necessary steps, including legal to make
sure the works advance PMU
• Early May 2015
• Early of May
18. Package 2: Accelerate the processing of the necessary
contact modification, which needs to cover all accesses to property and any time extension and send it to the
Bank if it is above 15 PMU
• End of May
19. Package 3:
• Send draft amendment for package 3 19 for
prior Bank no-objection, which needs to cover all accesses to property
• DSC needs to push contractor to submit sharp
drawing of cross section to propose variation order PMU
• Early May 2015
• End of May 2015
20. Package 4:
• BM finalize and approve the contract modification,
which needs to accommodate access to all properties
PMU •
End of May 2015
21. Report back to the Bank on how DGH has implemented
the recommendations of the auditors in the auditing report of the 2012 and 2013 financial statements
partial response at least while waiting for feedback from the Balai
PMU •
Early of June 2015
22. Send to the Bank the 2014 audit report
PMU •
June 30, 2014 23.
Follow up on the meeting with the Inspectorate General of MPW on the financial and technical audits
Bank team •
June 2015 24.
Send revised version of PMM, including the web application
PMUCTC •
End of April 2015 25.
Send to the Bank a request for modification of the contract with CTC
PMU •
Beginning of June 2015 26.
Send to the Bank a request for modification of the contract with DSC
PMU •
Beginning of June 2015 27.
Send the Bank the results of the random checks to verify if DGH s AADT data is correct and the simple
regression analysis to compare it with the data from the mobile survey
PMU •
May 15, 2015
28. Regularly submit the quarterly progress reports to the
Bank INCLUDE DETAILED INFORMATION ON THE IMPLEMENTATION OF THE RKPPLs
PMU •
July 2015 29.
Send letter to Pak Harris urging to accelerate the submission of the restructuring request to
BappenasMinistry of Finance Bank
• End of April 2015
30. Send restructuring request to the Bank
Ministry of Finance
• Early June 2015
31. Send the response to the Bank on the TFAC reports for
PMU •
June 3, 2015
Western I ndonesia National Roads I mprovement Project 6 - 3
packages 2 and 3 and the supervision mission report for package 1
32. Mission to follow up on findings of February 2015
safeguard audit CTC and Bank
• May 13, 2015
33. Send to Bank monthly supervision reports for packages
with problematic issues PMU
• End of May, 2015
Please note the following: •
All ICB needs prior review. Contract above USD 10m of NCB needs prior review •
All packages must involve CRO and TPM. It is possible to have one TPM for one province that will monitor all packages in the province.
6.1.3 Performance Indicators
GOI and the World Bank have agreed on a set of Key Performance Indicators KPIs to measure the
project s performance in achieving its stated development objectives. These KPIs are provided in the World Bank s Project Appraisal Document PAD, together with baseline data and targets.
The annual targets for KPIs that are indicated in the Project Appraisal Document are based on the
initial Project Implementation Schedule as shown in Appendix I.
The CTC is concentrating on the establishment of precise definitions, calculation methods and data collection procedures to monitor the KPIs.
Actual traffic counts shall be conducted using the Mobile Observer Method for determination of AADT data which is to be used in updating the target and actual AADTs.
As agreed during the recently concluded Mid-Term Review Meeting, it was agreed that CTC will carry out some random checks to verify if DGH s AADT data is correct and use a simple regression analysis
to compare it with the data from the mobile survey. CTC has completed the traffic count surveys for Technical Analysis For The Verification of Annual
Average Daily Traffic . The surveys were conducted intermittently during the months of February and March 2015 along roadlinks Packages 6, 8, 9, 14, 15 and 19.
TO date, traffic count data gathered during the surveys are in the process of consolidation and analysis to derive the Annual Average Daily Traffic 2014.
6.2 Implementation Support Components
6.2.1 Core Team Consultant CTC
The CTC is responsible to provide support to the PMU and DGH in the management of the Project, based in Jakarta. The CTC tasks include financial and progress monitoring and reporting, information
management and dissemination, quality assurance and performance review for the Design and Supervision Consultants DSC, implementation and monitoring of the anti-corruption action plan,
support for project monitoring and evaluation, and support for implementation of a training program to support project management and implementation.
Western I ndonesia National Roads I mprovement Project 6 - 4
The CTC contract No. 06-20CTCTALN80431112 was signed on 5 November 2012 by both DGH and a Joint Venture of PT. Perentjana Djaja, Yongma Engineering Co.Ltd., and PT. Epadascon
Permata Engineering Consultant. The main CTC activities during April 2015 are as follows:
• Attended Monthly Meeting with PMU WB.
• Preparing submission IFR for 1
st
Quarter of 2015 January, February, March. •
Conducted selection of TPM for Packages 5 and 15 in Sibolga. •
Conducted review of Bid Evaluation Report for Package 15 and recommended the award of Contract to the lowest responsive bidder.
• Conducted final DED review for Package 14, 16, 20 and 21.
• Conducted site visits to Packages 14, 20 and 21 for road safety audit and prepared Road Safety
Audit Reports. •
Monitoring of Complains from project site thru Complaint Handling System. •
Monitoring the progress of LARAP implementation. •
Preparation and submission of implementation report AMDAL, UKLUPL and SPPL for Package 1,2,3 and 4.
• Prepared final report and calculation for Technical Analysis For Verification of AADT .
6.2.2 Design and Supervision Consultant DSC
The Design and Supervision Consultant DSC will be responsible for design of WP 2 and WP 3 civil works and supervision of all civil works. They will have the role of Engineer under a FIDIC-type
contract. The tasks include the preparation and maintenance of a quality assurance plan, validation and updating of designs, supervision of all civil works, environmental and social monitoring and
management, and support for financial and progress monitoring and reporting. The DSC will also be responsible for quality assurance of materials and workmanship, certifying
whether or not contractors have achieved the required results, as well as documentation and reporting based on the financial management plan. They will prepare a Quality Assurance system
covering all subprojects, and continuously monitor the effectiveness of their supervision procedures. The team will be contracted and managed by DGH through the Bina Marga Regional Office Balai II,
and will be based in Padang, West Sumatera. DSC contract was negotiated in Balai Besar Pelaksanaan Jalan Nasional II Balai-II of DGH. The
negotiation result and draft contract have been sent to WB on 25 March 2013 for review and approval. The Bank issued no objection letter on the negotiation results and draft contract with
letter dated 19 April 2013.
6.2.3 Road Sector Institutional Development
This component consists of technical assistance for capacity building for the new environmentrisk mitigation and road safety unit to enhance its capacity for disaster risk assessment and planning, risk
Western I ndonesia National Roads I mprovement Project 6 - 5
mapping of land-slides, coastal erosion, earthquake and floods, analysis of alternative road designs for road segments passing through critical environmental assets and vulnerable areas.
It is planned so far that there will be only one 1 consultant services for Capacity Building of Disaster Risks Reduction as the two 2 other services are to be deleted.
6.3 TRAINING TO SUPPORT PROJECT IMPLEMENTATION
The work during this reporting month is actually inseparable continuation of what were prepared and done during previous month March 2015 summarized below:
• Continuing to prepare the implementation of special PMM Socialization Training for
Contractors and Consultants, and regular PMM Training for government officials. •
Implementation of special and regular PMM Training. •
Preparing the implementation of the IFR Training for packages 17, 06, and 19 in April or May.
The work during this reporting month was then focused on the following activities:
6.3.1 Continuing to prepare the socialization of PMM
Preparing the implementation of the PMM Socialization Training for Contractors and Consultants. This was at first proposed to be held in Jakarta in the last week of January 2015, for
the Contractors and Consultants staff prior to their mobilization to packages of AWP-2 and AWP- 3 and related PPK.. However, it was then postponed and postponed again, because of some
constraints:
~ Awaiting for the World Bank comments or approval on the Draft Revision of the PMM; ~ Awaiting for the Draft Revision of the PMM to be approved and signed by the Director
General of Highways; ~ The fact that the Supervision Consultants and Contractors staff to be invited to participate the
socialization training have not been available yet in the respective package; ~ Clearance has not been given yet for the budget of the local governments transport
problem. The first training initially targeted the participants from three provinces, i.e.: North
Sumatera package 05: Sp. Rampa Poriaha; Bengkulu packages: 11: Bantal
Mukomuko, and 13: Sp. Rukis Tj. Kemuning, and Lampung package 17: Sp. Gun.
Kemala Pg. Tampak. However, because clearance has not been given yet for the local
government budget, transport problem for them to send trainees to Jakarta or to other province, the location then has been moved to Bengkulu and just for the participants
from the packages which are located in Bengkulu province. 11, 06, 19, and 13 . It would be conducted in the first week of May 2015 6
th
7
th
May. Twenty-four prospective participants have been invited, as in the following table.
