Monthly Progress Report December 2013
Western I ndonesia National Roads I mprovement Project 31
5.3.2. Database
A typical workflow in management of incoming and outgoing data is divided into 3 types of data handling, below:
1. Hardcopy, the document is stored in a rack. 2. Soft files, saved in the File Storage Server.
3. Data information, inputted in database applications.
For further handling that needs to be made an integrated database management system so that all data can be stored properly. The database system has been
prepared to store all of WINRIP project information in a systematic, easily traceable, maintainable, and manageable format as outlined below with the
following systems:
a.
File Storage Server, used to store all files of reports and other documents.
b.
Letter Database System, used to record all information of incoming and outgoing letter.
c.
Document Library System, used to record all information of hard copy documents then store it into library shelves.
Following further review the sub ‐folder server file system has been amended
to accommodate the needs of the professional staff as follows:
CODE ROOT
1
st
FOLDER 2
nd
FOLDER
01 01_Project_Document
01_01 01_01_PIP
01_02 01_02_Loan_Agreement
01_03 01_03_Loan_Agreement_Extention
01_04 01_04_PAD
01_05 01_05_PMM
01_06 10_06_Aide_Memoire
02 02_General_Contract
02_01 02_01_Pre-contract
02_02 02_02_Contract
02_03 02_03_Mobilization
02_04 02_04_Amendment
02_05 02_05_Addendum
02_06 02_06_MOA
Monthly Progress Report December 2013
Western I ndonesia National Roads I mprovement Project 32
CODE ROOT
1
st
FOLDER 2
nd
FOLDER
03 03_General_Report
03_01 03_01_Inception_Report
03_02 03_02_Monthly_Progress_Report
03_03 03_03_IFR
03_04 03_04_IFR_Q
03_05 03_05_Procurement_Committee_Read
iness_ Assessment_Report
03_06 03_06_Bid_Evaluation_Procurement_
Report 03_07
03_07_Draft_Project_Completion_Rep ort
03_08 03_08_Project_Completion_Report
03_09 03_09_Technical_Report
04_01 04_General_Letter
05
05_General_Document ation
05_01 05_01_Meeting
05_02 05_02_Workshop
05_03 05_03_Training
05_04 05_04_Site_Visit
06 06_Office_Manager
06_01 06_01_Document
06_02 06_02_Operational
07 07_Highway
07_01 07_01_General
07_02 07_02_Design_Review
07_02_01 Package 1,
2, 3, 4 07_03
07_03_Auditor 07_03_01
Package 1, 2, 3, 4
07_04 07_04_Meeting
07_05 07_05_Report
08 08_Quality_Assurance
08_01 08_01_General
08_02 08_02_Meeting
08_03 08_03_Report
09 09_Financial
09_01 09_01_General
09_02 09_01_Meeting
09_03 09_01_Report
10 10_Environmental
10_01 10_01_General
10_02 10_02_Environmental_Review
10_03 10_03_Environmental_Studies
10_04 10_04_HIVAIDS
10_05 10_05_Monitoring
10_06 10_06_Meeting
10_07 10_07_Report
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