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Western I ndonesia National Roads I mprovement Project 39
Some trainings are necessary but not yet be covered in this WINRIP’s training program such as:
1. Workshop on Implementation of Contract on FIDIC
WINRIP ICB Contracts are based on FIDIC that is published in year 2005 for Multilateral Development Banks MDB Harmonized Edition Conditions of
Contract. As FIDIC Conditions of Contract and Government Conditions of Contracts are different therefore WINRIP project staff requires being training for
proper Contract Implementation.
2. Workshop on Quality Control and Quality Assurance,
General Condition of Contract GCC FIDIC clause 4.9: “The Contractor shall institute a quality assurance system.” And General Specification GS clause
1.21.2: Contractor have to implement the Quality Control Plan QCP and
General Specification GS clause 1.21.3 - EngineersSupervision Consultants have to establish the Quality Assurance Plan QAP.
3. Workshop on Works Planning and Programming
Annual workshop to prepare and update 3 year rolling programs of civil works. 4.
Workshop on Road Safety Engineering and Audit.
Proposed changes in the types of training or other required additional training needs to be discussed and approved by the PMU WINRIP
. Training activities during December 2013 and was continuing the second update
training materials on Project Management Manual PMM, Chapter I - XII by CTC Team.
Table 6.3.1. Person in charge of updating PMM’s Training Materials
CHAPTER TITTLES
PERSON IN CHARGE COMPLETION
TARGET I
PROJECT OUTLINE TL and Assistant TL CTC WINRIP
Dec. 18, 2013 II
PROJECT MANAGEMENT ARRANGEMENTS TL and Assistant TL CTC WINRIP
Dec. 18, 2013 III
GENERAL PLANNING AND PROGRAMMING Community Development Officer
Dec. 18, 2013 IV
TECHNICAL DESIGN PROCEDURES Highway Engineer
Dec. 18, 2013 V
PROCUREMENT OF WORKS Procurement Specialist
Dec. 18, 2013 VI
PROCUREMENT OF CONSULTING SERVICES Procurement Specialist
Dec. 18, 2013 VII
IMPLEMENTATION OF CONTACTS Quality Assurance Engineer
Dec. 18, 2013 VIII
FINANCIAL MANAGEMENT AND REPORTING Financial Management Specialist
Dec. 18, 2013 IX
PERFORMANCE MONITORING AND EVALUATION
Community Development Officer Dec. 18, 2013
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Western I ndonesia National Roads I mprovement Project 40
CHAPTER TITTLES
PERSON IN CHARGE COMPLETION
TARGET X
ANALYSIS AND PLAN OF ENVIRONMENTAL AND SOCIAL MANAGEMENT
Environmental Specialist and Social Impact Specialist
Dec. 18, 2013 XI
ANTI-CORRUPTION ACTION PLAN ACAP Community Development Officer
Information Management Specialist Dec. 18, 2013
XII PROJECT COMPLETION REPORT
TL and Assistant TL CTC WINRIP Dec. 18, 2013
XIII PROJECT AUDITS
Financial Management Specialist Quality Assurance Engineer
Community Development Officer Dec. 18, 2013
6.4 Anti ‐Corruption Issues
6.4.1 Anti Corruption Action Plan ACAP
The main duties of the Community Development Officer are implemented of Anti- Corruption Measures, and Monitoring their Effectiveness. Provide assistance as
required with the establishment of anti-corruption measures necessary to support the project, and monitor and report their effectiveness based on the Anti-Corruption
Action Plan ACAP agreed between the World Bank and the DGH.
The following tasks particularly need to establish procedures to be undertaken: Selection of Community Representative Observers CROs of civil society
groups to attend the procurements process on key procurement steps including pre-bid meeting and site visit, bids submission and bids opening, and the
announcement of the bid winner. These CROs will be invited from local universities or other selected independent institutions, and will sign the
attendance list for the procurementselection process.
Establishment of a Third Party Monitoring TPM mechanism, whereby the media and civil society groups can become involved in monitoring the progress
of the project. This mechanism will include regular sharing of information with the media.
Establishment and Management of a Complaints Handling Mechanism CHM, which includes maintaining project complaint log and filing to monitor status of
follow-up of each complaint. This mechanism will include provision for follow up investigations of substantial complaints by the Inspectorate General of Ministry
of Public Works or third party audit to ensure independence and reliability of the system. The CTC assignment concern is to monitor aspects of Anti-Corruption
Action Plan ACAP implementation and where required act pro-active in resolving issues when such a matter arises. The Community Development
specialist has a major role in monitoring performance and assists PMU in the set-up and follow-through of the Complaints Handling Unit CHU for the ACAP
related incidents.
Enhanced Disclosure Provisions and Transparency, Ministry of Public Work MPW will provide necessary information in the Project Implementation Plan
PIP, Project Management manual PMM on their website, and in the bidding
Monthly Progress Report December 2013
Western I ndonesia National Roads I mprovement Project 41
documents, such as contact point for complaint mail and e-mail address, phone, fax, text message. The contact will also include the Bank’s Fraud and
Corruption Hotline. MPW will hold Annual Accountability Meetings to enhance accountability and project information sharing with civil society. The PMM will
provide guidelines on disclosure of information related to the project. MPW official website will display critical information on WINRIP to enhance both
internal and external monitoring of the project
6.4.2 Community Representative Observers CRO
The Anti-Corruption Action Plan ACAP activities on Community Representative Observers CROs during September 2013, was adjusted and supported the
progress of procurement activities.
During December 2013, there was no activity on Community Representative Observers CROs because, four packages of AWP-1 i.e. Packages 01, 02, 03, and
04 are awarded in November 2013.
The Progress of Community Representative Observers CROs activities from January - December, 2013 is shown in Appendix H.1.
6.4.3 Third Party Monitoring TPM
Selection of TPMs will be done by inviting the UniversitiesColleges who are interested to participate in Third Party Monitoring. The TPMs for the first four AWP-1
packages are now being prepared, and will elect before signing the construction contracts.
Some steps of election of TPM activities have been completed and the activities will be completed in future are as follow:
Preparation the initial draft ToR of selection the TPM. Providing the TPM selection guidelines.
Providing the Training Materials for the TPM. Sending the official letter from the Director of Planning as Chairman of PMU to
Head of BBPJN II III, about the Selection of TPM + TOR and Guidelines Document
Help the PMU on formulating the TPM Evaluation Team. Socialization of the TPM selection for AWP-1 packages.
Implementation of selection of the TPM for AWP-1 packages by TPM
Evaluation Team Delivery of the Training for elected TPM.
Approval process of elected TPM Signing of TPM contracts and mobilization of TPM.
