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Renaming Folders on Their Information Page Perform these steps to rename a content folder from its information page:
1.
Open Windows Explorer or your e-mail application, and make sure the folders pane is visible see
Section 6.9, Showing or Hiding the Folders Pane .
2. Expand the Oracle Content Servers node. If you do not see this node in your
e-mail application, enable it first see Section 5.6, Showing or Hiding the Oracle
Content Servers Hierarchy .
3.
Click the server which stores the folder you want to rename. If prompted, log in by entering your user name and password for that server.
4.
Select the folder in the integration hierarchy that you want to rename. The information page of the selected folder is displayed in the preview pane.
5. Click the Folder Actions menu and choose Update.
6. Provide the new folder name in the Virtual Folder Name field.
7. Click Submit Update at the bottom of the folder information page.
Considerations
■
When you rename a content folder on your local computer, this is reflected on the content server and vice versa.
■
You cannot rename a file if it is currently checked out of the content server.
■
On Oracle Content Server, the title of a content file may initially be based on its file name. If you change the file name in the integration hierarchy, its title is not
automatically modified the reflect the new file name or vice versa.
■
If you rename a content folder or file, the names of any shortcuts to the folder or file are not updated automatically.
8.13 Copying Content Folders and Files
You can copy and paste items managed by a content server in much the same way as other files on your computer. After selecting the folders or files to be copied, you can
use all standard Windows methods of copying and pasting items:
■
Right-click and choose Copy. Then, at the target location, right-click and choose Paste
.
■
Press Ctrl+C on your keyboard. Then, at the target location, press Ctrl+V.
■
Choose Copy from the Edit menu. Then, at the target location, choose Paste from the Edit menu. Please note that this is supported only in Windows Explorer, not
in e-mail applications.
■
Drag and drop the selected folders andor files to the target location. Please note the following:
■
Use the menu copy-and-paste options not keyboard commands when copying items between Lotus Notes and Windows Explorer. Lotus Notes has an internal
clipboard and data from that clipboard is retained when using keyboard copy-and-paste commands. For example, if you use the keyboard to copy a Lotus
Notes memo to your clipboard, paste it into a folder on a content server, then copy a file from Windows Explorer and attempt to paste it into the same content server
folder, the result is the previous Lotus Notes memo.
Working With Content Folders and Files 8-31
■
If Universal Records Management Oracle URM is installed on Oracle Content Server with its DoD compliance features enabled, then you may not be able to
check in files by copying and pasting or dragging and dropping them into contribution folders. This is because the DoD compliance features make the
Category or Folder field required, which means an item cannot be checked in if this field is empty. Since copying and pasting or dragging and dropping a file into
a contribution folder often does not require any further user intervention, the check-in cannot complete successfully unless the content server administrator
configured Oracle URM to allow such check-ins.
Copying Multiple Items You can select multiple items folders or files or a combination of both using the
standard methods in Windows and copy them all at the same time. If multiple files are to be checked in to the content server as a result of the copy action, a dialog is
displayed where you can provide metadata for the files before checking them in. For more information, see
Section A.13, Check In Content Dialog Metadata Prompt.
Copy Sources and Targets You can copy items between various sources and targets:
■
From an unmanaged location to a content server: When you copy a file from an
unmanaged location for example, a folder on your local computer outside the integration hierarchy or a shared network location to a content folder on a server
in the integration hierarchy, then this file is checked in to that server. This turns the file into a managed content item on the server and makes it accessible to other
users on that server. Depending on how the content server is set up, you may be prompted to provide metadata for the copied file before it is checked in.
If you copy a folder, then all files in that folder including subfolders are checked in to the server as separate content items with their own content IDs. The folder is
included in the integration hierarchy for everyone with the appropriate access privileges to see.
■
From a content server to an unmanaged location: When you copy a file from a
content folder on a server in the integration hierarchy to an unmanaged location for example, a folder on your local computer outside the integration hierarchy or
a shared network location, then this file becomes an unmanaged file. The copied file is not managed by the content server, and it is not accessible to users on that
server of course, the original content item on the server is still accessible.
If you copy a folder, then all files in that folder including subfolders are copied to the target location.
Note: If you copied Microsoft Office documents, you may be able to
check them back in to their originating Oracle Content Server instance, even if they are in a location outside the integration
hierarchy. This depends on how the content server is set up; specifically, whether the DesktopTag feature is enabled. If this is the
case, the Microsoft Office documents contain embedded information about the server location where they originated. This enables these
documents to be uploaded to that same server location. You check these documents in using the Oracle UCM menu or ribbon in the
Office application. For more information, see
Section 4.6, Microsoft Office Document Properties.
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■
Within the content folder structure of the same server: When you copy a file
from a content folder on a server in the integration hierarchy to a different folder on the same server, then a new content item is checked in to the server with a new
content ID. This means that the server now stores two copies of the same file in two different locations. Please note that these files are in no way connected; they
are completely separate entities. Any changes to one file do not affect the other, and vice versa. The new content item keeps all the metadata from the original file,
including the security group. However, if the folder you copy the file into has the Force Folder Security property set to True, then the copied file has its security
group changed to match that of the destination folder see
Section A.8, Hierarchical Folder Information Page
.
■
Between two different content servers: In addition to copying a file within the
same content server, you can also copy a file between different servers in the integration hierarchy. When you copy and paste between servers, the file you
paste to the new location is checked in to that content server as a new, separate content item with a new content ID, unless a content item with the same file name
and extension already exist in the folder. In that event, the copied file is checked in to the content server as a new revision to the existing file.
When a new content item is checked in to the folder on the target server, you may be prompted to provide metadata for the new item. This happens if the target
server is an Oracle Content Server 11g instance and metadata prompting has been enabled for the folder see
Section A.8, Hierarchical Folder Information Page .
You are also prompted for metadata if any required metadata is missing. The default metadata values in the check-in form will be the ones specified for the
content folder that the file was copied into.
8.14 Moving Content Folders and Files
