Setting the E-mail Attachment Option

Working With E-mail 9-3 is simply overwritten. Contrary to Oracle Content Server, there is no revisioning on these servers.

9.4 Setting the E-mail Attachment Option

When you check e-mail messages with attachments in to the content server, you have the option of checking in an attachment separately from its e-mail message or checking in both as a single content item. You can set this to be handled automatically. If you prefer, you can, instead, be prompted to make the choice when you check each e-mail message with an attachment in to the server. Perform these steps to set how e-mail attachments are handled during check-ins: 1. Open your e-mail application Microsoft Outlook or Lotus Notes.

2. Microsoft Outlook 2002, 2003, and 2007:

Open the Oracle UCM menu and then select Email Integration Settings.... Microsoft Outlook 2010: Open the Oracle UCM ribbon and then select Email Integration Settings . Lotus Notes: Open the Actions menu and then select Email Integration Settings... . The Email Checkin Settings dialog is displayed see Section A.20, Email Checkin Settings Dialog . 3. Select the appropriate option to specify how attachments to e-mail messages should be handled when checking e-mail messages with attachments in to the content server: ■ Separate Attachments: Each e-mail attachment is checked in to the content server as a separate item from the e-mail message, each with its own content ID. The body text of the checked-in e-mail message will include links to each of the checked-in attachments. ■ Keep Attachments: The attachment is embedded in the e-mail message and both are checked in as a single content item with a single content ID. The attachment is embedded in the e-mail message. ■ Ask: You are prompted to specify how each e-mail attachment should be handled every time you check in an e-mail message with one or more attachments. Please note that this setting only applies if you check in an e-mail using the Check In Mail Item feature in Microsoft Outlook or Lotus Notes, not if you drag and drop an e-mail into a contribution folder. In that case, e-mail is always checked in with its attachments embedded.

4. Click OK to close the Email Checkin Settings dialog. The setting takes effect

immediately.

9.5 Checking In E-mail