8-22 Oracle Fusion Middleware Users Guide for Desktop Integration Suite
8.10 Checking In Content Files
When you check a file in to a content server, it is uploaded and stored on that server. Other users on the server have access to it in accordance with their assigned privileges.
If you check a currently checked-out file back in to an Oracle Content Server instance, this file is checked in as a new revision of the existing content item. On Oracle Content
Database servers and other WebDAV servers, the file that is checked in overwrites the existing file on the server.
You can check files in to a server only if you checked out that file yourself, or if you have administrator privileges for that server.
There are various ways in which you can check a file in to the server, depending on the file status and the application that you are using:
■
Checking In Files in Windows Explorer
■
Saving and Checking In Files in Microsoft Office Applications
8.10.1 Checking In Files in Windows Explorer
When checking in files from Windows Explorer, you may check in existing content files that is, files that are already managed on a content server or new content files
that is, files that are not yet managed.
Checking In Previously Checked-Out Files Perform these steps to check in a file that was previously checked out see
Section 8.9.1, Checking Out Files in Windows Explorer or E-mail Applications :
1. Open Windows Explorer, and make sure the folders pane is visible see
Section 6.9, Showing or Hiding the Folders Pane
.
2. Expand the Oracle Content Servers node.
3. Click the server which stores the checked-out file you want to check back in. If
prompted, log in by entering your user name and password for that server.
4. Select the checked-out file in the integration hierarchy that you want to check back
in to the server. All files that you checked out yourself have a green check mark in their file icons. You can see a list of all files that you have currently checked out of
an Oracle Content Server instance by clicking the My Checked-Out Content node. You can check files in to the server from that list.
5. Right-click and choose Check In. This option is available only if the selected file is
currently checked out. The file is uploaded to the server and checked back in. Its application icon no
longer shows a green check mark. Other users on the server can now check out the file again.
Note: For more information on checking in e-mail messages and
their attachments, see Section 9.5, Checking In E-mail.
Note:
You can also check a currently checked-out file back in to the server using the Offline Content Manager.
Working With Content Folders and Files 8-23
Checking In New Files You can check new, unmanaged files in to a content server and make them available to
other users on that server in a variety of ways:
■
By copying and pasting a file from your local computer to a folder on a content server. For more information, see
Section 8.13, Copying Content Folders and Files.
■
By dragging and dropping a file to a folder on a content server. For more information, see
Section 8.13, Copying Content Folders and Files.
■
By moving a file to a folder on a content server. For more information, see Section 8.14, Moving Content Folders and Files.
Considerations
■
When you check in an existing file on an Oracle Content Server instance UCM server, it is checked in as a new revision of the existing content item. You can see
the revision history of a file on its content information page on the server.
■
When a file is copied or moved to a folder on a content server, it is checked in to that server as a new content item only if the folder does not yet contain a file of the
same name. Otherwise, the file is checked in as a new revision of the existing file even though they may be completely different files. For more information, see
Section 8.2.1, Content File Versioning.
■
When you drag and drop or copy and paste a new file into a content folder on an Oracle Content Server instance, you may be asked to provide metadata for the file,
depending on the settings for that content folder see Section 8.21, Enabling
Metadata Prompting for Content Folders . If you are not prompted to provide
metadata, the file inherits the default metadata assigned to the content folder see Section 8.2.2, Content File Metadata
.
8.10.2 Saving and Checking In Files in Microsoft Office Applications
