Working With E-mail 9-13
3.
The Distribution List Checkin dialog opens see Section A.21, Distribution List
Checkin Dialog . You may be prompted to enter your login credentials first.
4. Click Address Book.
The Check In Distribution List From Address Book dialog is displayed see Section A.23, Check In Distribution List From Address Book Dialog
.
5. In the Show lists from list, select the group in Microsoft Outlook that contains the
distribution list you are checking in to the content server.
6.
From that group, select the distribution list that you want to check in.
If you want, click Details... to open the properties dialog for the distribution list, including the list of addressees. This dialog is the same one that displays in
Microsoft Outlook for viewing the details of a distribution list. To modify the properties, follow the instructions in Microsoft Outlook Help.
7. When you are ready to check in the distribution list, click Check in in the Check In
Distribution List From Address Book dialog to open the distribution list check-in form.
8. Specify the appropriate metadata for the distribution list and click Check In.
The distribution list is checked in to the current Oracle Content Server instance.
9. Click OK to the check-in confirmation message and then click Close to close the
Distribution List Checkin dialog. Once the distribution list is checked in to the content server, it is included in the
Distribution List Checkin dialog for that server. If you use Microsoft Word as your e-mail editor in Outlook 2002 XP, you are not able
to check in a distribution list. To use this feature, you need to switch to Outlooks HTML or text editor.
9.9.3 Editing a Distribution List
Once you check a distribution list in to an Oracle Content Server instance, you can modify the list by adding, changing, or removing information. Also, you can clear the
information in the name and address fields by clicking Reset.
Adding a New Member to an Existing Distribution List Perform these steps to add a new member to an existing distribution list:
1. Open your e-mail application Microsoft Outlook or Lotus Notes.
2. Microsoft Outlook 2002, 2003, and 2007:
Open the Oracle UCM menu and then select Check In Distribution List....
Microsoft Outlook 2010: Open the Oracle UCM ribbon and then select Check In
Distribution List .
Lotus Notes: Open the Actions menu and then select Check In Distribution
List... .
Important: Changes you make to the list are reflected only in the
version checked in to the content server. If the list is also used in Microsoft Outlook, that version remains unchanged. When you edit a
distribution list that is checked in to the content server, you can create a new revision or a new content item when you save the list.
9-14 Oracle Fusion Middleware Users Guide for Desktop Integration Suite
3.
The Distribution List Checkin dialog opens see Section A.21, Distribution List
Checkin Dialog . You may be prompted to enter your login credentials first.
4.
Select the distribution list that you want to add a new member to.
5. Click Edit.
The Edit Distribution List dialog is displayed see Section A.22, Edit Distribution
List Dialog .
6. The List name field shows the name of the current distribution list. You cannot
modify this information.
7. To add a new list member, enter a new name in the Name and Address fields.
When you first open the Edit Distribution List dialog, you see the name and address fields already populated with the details of the first member in the list. To
add a new member, simply overwrite these values with the name and address of the new member. This will not remove the original first addressee in the list.
8. Click Add to add the new member to the distribution list.
Repeat steps 6 through 8 for each new member you want to add to the distribution list.
9. When you are finished adding new members to the distribution list, click OK to
