Working With Content Folders and Files 8-21
Perform these steps to undo the check-out of a file on a content server:
1.
Open Windows Explorer or your e-mail application, and make sure the folders pane is visible see
Section 6.9, Showing or Hiding the Folders Pane .
2. Expand the Oracle Content Servers node. If you do not see this node in your
e-mail application, enable it first see Section 5.6, Showing or Hiding the Oracle
Content Servers Hierarchy .
3.
Click the server which stores the file whose check-out you want to undo. If prompted, log in by entering your user name and password for that server.
4.
Select the file in the integration hierarchy whose check-out you want to undo.
5. Right-click and choose Undo Check Out. This option is available only if the
selected file is currently checked out. The file is no longer checked out and its application icon no longer shows a green
check mark. Other users on the server can now check out the file.
8.9.4 Viewing All Your Checked-Out Files
You can view all files that you have currently checked out of an Oracle Content Server instance UCM server in one convenient list. This enables you to check the file
status, process the files, or cancel their checked-out status.
Perform these steps to see a list of all your checked-out files on a content server:
1. Open Windows Explorer or your e-mail application, and make sure the folders
pane is visible see Section 6.9, Showing or Hiding the Folders Pane
.
2. Expand the Oracle Content Servers node. If you do not see this node in your
e-mail application, enable it first see Section 5.6, Showing or Hiding the Oracle
Content Servers Hierarchy .
3. Click the server for which you want to see all your checked-out files. If prompted,
log in by entering your user name and password for that server.
4. Click the My Checked-Out Content node. If the server does not have a node
called My Checked-Out Content, then it is not an Oracle Content Server 11g instance.
The content pane lists all files that you have currently checked out on the current content server. Please note that all items show a green check mark in their icons to
indicate their checked-out status Figure 8–5
.
Figure 8–5 Word Document Checked Out By Yourself
You can work with the files in this list as you would with other content files; however, you cannot delete or rename files in your list of checked-out files. To check a file back
in to the server, right-click the file and choose Check In. To cancel the checked-out status of a file, right-click it and choose Undo Check-Out.
Note: This is available only if you are connecting to an Oracle
Content Server 11g instance.
8-22 Oracle Fusion Middleware Users Guide for Desktop Integration Suite
8.10 Checking In Content Files
When you check a file in to a content server, it is uploaded and stored on that server. Other users on the server have access to it in accordance with their assigned privileges.
If you check a currently checked-out file back in to an Oracle Content Server instance, this file is checked in as a new revision of the existing content item. On Oracle Content
Database servers and other WebDAV servers, the file that is checked in overwrites the existing file on the server.
You can check files in to a server only if you checked out that file yourself, or if you have administrator privileges for that server.
There are various ways in which you can check a file in to the server, depending on the file status and the application that you are using:
■
Checking In Files in Windows Explorer
■
Saving and Checking In Files in Microsoft Office Applications
8.10.1 Checking In Files in Windows Explorer
When checking in files from Windows Explorer, you may check in existing content files that is, files that are already managed on a content server or new content files
that is, files that are not yet managed.
Checking In Previously Checked-Out Files Perform these steps to check in a file that was previously checked out see
Section 8.9.1, Checking Out Files in Windows Explorer or E-mail Applications :
1. Open Windows Explorer, and make sure the folders pane is visible see
Section 6.9, Showing or Hiding the Folders Pane
.
2. Expand the Oracle Content Servers node.
3. Click the server which stores the checked-out file you want to check back in. If
prompted, log in by entering your user name and password for that server.
4. Select the checked-out file in the integration hierarchy that you want to check back
in to the server. All files that you checked out yourself have a green check mark in their file icons. You can see a list of all files that you have currently checked out of
an Oracle Content Server instance by clicking the My Checked-Out Content node. You can check files in to the server from that list.
5. Right-click and choose Check In. This option is available only if the selected file is
currently checked out. The file is uploaded to the server and checked back in. Its application icon no
longer shows a green check mark. Other users on the server can now check out the file again.
Note: For more information on checking in e-mail messages and
their attachments, see Section 9.5, Checking In E-mail.
Note:
You can also check a currently checked-out file back in to the server using the Offline Content Manager.
