About E-mail Integration E-mail Specific Metadata on Oracle Content Server

9 Working With E-mail 9-1 9 Working With E-mail This section covers these topics: ■ Section 9.1, About E-mail Integration ■ Section 9.2, E-mail Specific Metadata on Oracle Content Server ■ Section 9.3, Default E-mail Metadata and File Names ■ Section 9.4, Setting the E-mail Attachment Option ■ Section 9.5, Checking In E-mail ■ Section 9.6, Inserting Links to Content Files on a Server Into E-mail ■ Section 9.7, Attaching Content Files on a Server to E-Mail ■ Section 9.8, Opening Checked-In E-mail Messages ■ Section 9.9, Working With Distribution Lists

9.1 About E-mail Integration

E-mail client integration enables you to check e-mail messages and their attachments in to a content server directly from Microsoft Outlook or Lotus Notes and share them with others in your organization. You can drag and drop e-mails directly into content folders on a server, or you can use a special content check-in form Oracle Content Server only. Checked-in e-mail messages are not intended to be checked out, modified, and checked back in. E-mail messages are checked in to a content server for the express purpose of preserving them exactly as they were received. You can open a checked-in e-mail message from a server to view it in your default e-mail application. You can even make changes if you want, but you cannot check it back in to the server. You can, however, send the message to other people or save a copy on your local computer.

9.2 E-mail Specific Metadata on Oracle Content Server

With the Desktop Integration Suite components installed on an Oracle Content Server instance, the content check-in form typically includes six e-mail specific metadata fields, providing they were enabled on the content server see Table 9–1 below. These are all optional metadata fields, which means you do not need to provide values for them in order to check in an e-mail message. If used, these metadata fields are Note: See also Chapter 8, Working With Content Folders and Files. 9-2 Oracle Fusion Middleware Users Guide for Desktop Integration Suite pre-populated with available values when you check an e-mail message or attachment in to the content server.

9.3 Default E-mail Metadata and File Names