Attaching Content Files on a Server to E-Mail

9-10 Oracle Fusion Middleware Users Guide for Desktop Integration Suite

9.7 Attaching Content Files on a Server to E-Mail

You can attach content files on a server to an e-mail message. Perform these steps to attach a content item on a server to an e-mail: 1. Open your e-mail application Microsoft Outlook or Lotus Notes. 2. Create or open an e-mail message.

3. Microsoft Outlook 2002, 2003, and 2007:

Open the Tools menu and then select Get Attachment... . Alternatively, you can also click the Get Attachment button on the Oracle UCM toolbar. If this toolbar is not visible, choose View, then Toolbars, and then Oracle UCM to enable it. Microsoft Outlook 2010: Open the Insert or Message ribbon and then select Get Attachment . Lotus Notes: Open the Actions menu and then select Get Attachment.... 4. The Get Attachment dialog is displayed see Section A.25, Get Attachment Dialog .

5. Click Browse to open the Select Content dialog, where you can locate and select

the file on the content server that you want to attach to the e-mail. Please note that the list of available servers includes only Oracle Content Server instances, not Oracle Content Database or other WebDAV servers. For more information, see Section A.9, Select Content Dialog. After you have selected a file, the Content Item field in the Get Attachment dialog shows the content ID of the selected file.

6. In the Get Attachment dialog, select the File panel.

7. Select the file rendition of the content item that you want to attach to the e-mail:

■ Native Rendition: This links to the native file; that is, the original file as created in its associated application for example, .doc or .docx files for Microsoft Word documents. ■ Web-Viewable Rendition: This links to a version of the original file that can be viewed in a web browser. You may manually specify a file as the web-viewable rendition when checking a content item into the content server, but web-viewable renditions are often created automatically on the content server and checked in along with the native file for example, a generated PDF version.

8. Click OK to attach the content item to the e-mail message. You can repeat this

process if you want to attach more than one file to the e-mail.

9.8 Opening Checked-In E-mail Messages