Folder User Content File Metadata

8-6 Oracle Fusion Middleware Users Guide for Desktop Integration Suite If Oracle Content Server is set up to automatically generate content IDs, then the content IDs follow the established numbering convention. If this option is not enabled, checking in a new content item through Windows Explorer or an e-mail client generates a unique sequential content or message ID. Oracle Content Database Servers When you add a file to a content folder on an Oracle Content Database server that already contains a file of the same name, then it depends on the folder settings how this is handled. If automatic versioning is enabled for the folder, the file is checked in as a new revision of the existing file on the server. If manual versioning is enabled, then the existing file is simply overwritten in other words, the content folder behaves exactly like standard Windows folders on your local computer. Other WebDAV Servers When you add a file to a content folder on a WebDAV server that already contains a file of the same name, then it depends on the server settings how this is handled. Unless the WebDAV server has special versioning features, the existing file is simply overwritten with the new file in other words, the content folder behaves exactly like standard Windows folders on your local computer.

8.2.2 Content File Metadata

Metadata is data about data. It enables the content server to keep track of all items managed on the server, and also helps with searching for items, controlling access, and so on. When you check a file in to an Oracle Content Server instance, you associate information with that file that uniquely identifies it so that you can easily locate the file in the content server at any time. Oracle Content Server uses three types of metadata: default, optional, and custom. The specific metadata fields used depend on how your system administrator has configured the server. Default metadata fields are preconfigured for the software and include the content ID and primary file. The content ID is a unique identifier for each content item on the server and is often assigned automatically. If the system is set up to allow you to enter a content ID, you can do so in the content check-in form. Some of the default metadata fields are mandatory: a content item cannot be checked in with any of these fields left blank. Mandatory metadata fields are marked with an asterisk on the content check-in form. If you provide no title for the file being checked in, the file name is used as the title. Desktop Integration Suite can remember the metadata values used at check-in and automatically populate metadata fields each time you check in a new content item. For more information, see Section 7.14, Setting Metadata To Be Remembered for Form-Based Check-ins. Whenever you check a file in to Oracle Content Server, default metadata values are automatically assigned to the content. These default values, which are set by the system administrator through Oracle Content Servers web interface, are evaluated in the following order:

1. Folder

: When you add a file to a contribution folder on the server, that file inherits any default metadata values for the folder that have been set through Oracle Content Servers web interface.

2. User

: For any metadata defaults not set for the folder, the users default metadata values as set in the user profile are applied. Working With Content Folders and Files 8-7

3. System