Working With Content Folders and Files 8-37
5.
Specify whether you want to edit open or view the content item. For an explanation of the differences between opening and viewing content files, see
Section 8.2.4, Content Management Actions on Files.
6. Enter the search criteria in the search form and click Search when you are done.
7.
The search results list is displayed, showing all files on the server that meet the specified criteria. Click the Select button next to the file you want to open in the
Office application.
8.19 Working With Shortcuts to Content Folders and Files
This section covers the following topics:
■
Section 8.19.1, About Content Folder and File Shortcuts
■
Section 8.19.2, Creating Content Folder and File Shortcuts
■
Section 8.19.4, Copying Content Folder and File Shortcuts
■
Section 8.19.5, Deleting Content Folder and File Shortcuts
8.19.1 About Content Folder and File Shortcuts
You can create shortcuts to folders and files on a content server so you can quickly access information that you use often. You can create two types of shortcuts:
■
Oracle Content Server shortcuts
■
standard Windows shortcuts You create these shortcuts in different ways and they behave slightly differently.
Oracle Content Server Shortcuts Unlike standard Windows shortcuts, Oracle Content Server shortcuts are not link files
.lnk, but rather copies of the referenced file. As long as they reside in the integration hierarchy of a content server, they are tightly linked to the content folder or file they
reference. Their context menus have the exact same options as those of the original item. This means, for example, that you can check out a content file through its
shortcut context menu. Also, the icons of file shortcuts reflect the current content management status of the original files. For example, if the original file is currently
checked out of the content server, all shortcuts to that file will also show the checked-out icon see
Section 8.2.5, Content File Status . Please note that shortcuts to
content items are never included in search results lists, even if these content items meet the search criteria.
If you create a shortcut to a content folder or file in the integration hierarchy, its name is the original folder or file name preceded by Shortcut to, for example Shortcut to
Business Plan.doc. In addition, the shortcut icon shows a small arrow to indicate it is a reference to another item
Figure 8–7 . The shortcut is placed in the same location as
the original item: a shortcut to a file is in the same content folder as the file it references, and a shortcut to a folder is a folder at the same level as the original folder
preceded with Shortcut to. You can rename shortcuts as desired, and also copy them to other locations in the integration hierarchy of the same server or to a different
server see
Section 8.19.4, Copying Content Folder and File Shortcuts below. Please
note that if you copy the shortcut to a location outside the Oracle Content Server hierarchy for example, to your desktop, the file or folder may lose its link to the
original item, depending on the content server configuration, and you may not be able to check a file back in to the server as a new revision of the existing content item when
you open it.
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Figure 8–7 Original File With Shortcut
When you double-click a shortcut to a content folder, its contents are displayed. When you double-click a shortcut to a content file, it is checked out of the content server
providing it is available and if you have permission to check it out and opened in its associated application see
Section 8.7.1, Viewing Files in Windows Explorer or E-mail Applications
. If you hover the mouse cursor over an Oracle Content Server shortcut, you see content
information for its associated item, such as the content ID, file size, and the like.
Standard Windows Shortcuts In addition to the special Oracle Content Server shortcuts, you can also create standard
Windows shortcuts to content folders and files on a server. The shortcut is then a link file .lnk that points to the full URL of the referenced file or folder. If you hover the
mouse cursor over a standard Windows shortcut, you see the URL of the referenced item.
When you double-click a shortcut to a content folder, its contents are displayed. When you double-click a shortcut to a content file, it is opened in its associated application in
view mode. By default, you cannot check the file back in to the server as a new revision of the original content item.
8.19.2 Creating Content Folder and File Shortcuts
