Open Windows Explorer and expand the Oracle Content Servers node. Right-click and choose Work Offline. The server icon now shows a red offline

Working With Content Folders and Files 8-45 Perform these steps to work with a content server in offline mode:

1. Open Windows Explorer and expand the Oracle Content Servers node.

2. Right-click the content server that you want to work offline with.

3. Right-click and choose Work Offline. The server icon now shows a red offline

indicator Figure 8–9 . In addition, the Work Offline option in its context menu is preceded by a check mark. Figure 8–9 Offline Server Indicator After going to offline mode, you can only access files and folders on the server that you have checked out see Section 8.9, Checking Out Content Files or specifically made available offline see Section 8.23.2, Making Folders and Files Available Offline . When you have finished working offline and are ready to reconnect to a server, right-click the server and click Work Offline from the context menu. If prompted, provide your login credentials by entering your user name and password. 8-46 Oracle Fusion Middleware Users Guide for Desktop Integration Suite 9 Working With E-mail 9-1 9 Working With E-mail This section covers these topics: ■ Section 9.1, About E-mail Integration ■ Section 9.2, E-mail Specific Metadata on Oracle Content Server ■ Section 9.3, Default E-mail Metadata and File Names ■ Section 9.4, Setting the E-mail Attachment Option ■ Section 9.5, Checking In E-mail ■ Section 9.6, Inserting Links to Content Files on a Server Into E-mail ■ Section 9.7, Attaching Content Files on a Server to E-Mail ■ Section 9.8, Opening Checked-In E-mail Messages ■ Section 9.9, Working With Distribution Lists

9.1 About E-mail Integration

E-mail client integration enables you to check e-mail messages and their attachments in to a content server directly from Microsoft Outlook or Lotus Notes and share them with others in your organization. You can drag and drop e-mails directly into content folders on a server, or you can use a special content check-in form Oracle Content Server only. Checked-in e-mail messages are not intended to be checked out, modified, and checked back in. E-mail messages are checked in to a content server for the express purpose of preserving them exactly as they were received. You can open a checked-in e-mail message from a server to view it in your default e-mail application. You can even make changes if you want, but you cannot check it back in to the server. You can, however, send the message to other people or save a copy on your local computer.

9.2 E-mail Specific Metadata on Oracle Content Server

With the Desktop Integration Suite components installed on an Oracle Content Server instance, the content check-in form typically includes six e-mail specific metadata fields, providing they were enabled on the content server see Table 9–1 below. These are all optional metadata fields, which means you do not need to provide values for them in order to check in an e-mail message. If used, these metadata fields are Note: See also Chapter 8, Working With Content Folders and Files.