Microsoft Outlook 2002, 2003, and 2007: Checking In a Distribution List From the Outlook Address Book

9-12 Oracle Fusion Middleware Users Guide for Desktop Integration Suite

9.9.1 Checking In a New Distribution List

You can create a new e-mail distribution list and then check that list in to an Oracle Content Server instance. To do so, perform these steps:

1. Open your e-mail application Microsoft Outlook or Lotus Notes.

2. Microsoft Outlook 2002, 2003, and 2007:

Open the Oracle UCM menu and then select Check In Distribution List.... Microsoft Outlook 2010: Open the Oracle UCM ribbon and then select Check In Distribution List . Lotus Notes: Open the Actions menu and then select Check In Distribution List... .

3. The Distribution List Checkin dialog opens see

Section A.21, Distribution List Checkin Dialog . You may be prompted to enter your login credentials first.

4. Click Add.

The Edit Distribution List dialog is displayed see Section A.22, Edit Distribution List Dialog .

5. In the List name field, enter the name of the new distribution list that you are

creating.

6. In the Name field, enter the persons name as you would like it to display in the

distribution list.

7. In the Address field, enter that persons e-mail address.

8. Click Add.

Repeat steps 6 through 8 for each new member you want to add to the distribution list.

9. When you are finished adding the names and addresses for the distribution list,

click OK to open the distribution list check-in form. 10. Specify the appropriate metadata for the distribution list and click Check In. The distribution list is checked in to the current Oracle Content Server instance.

11. Click OK to the check-in confirmation message and then click Close to close the

Distribution List Checkin dialog. Once the distribution list is checked in to the content server, it is included in the Distribution List Checkin dialog for that server.

9.9.2 Checking In a Distribution List From the Outlook Address Book

You can select an e-mail distribution list that already exists in your Microsoft Outlook address book and check that list in to an Oracle Content Server instance. To do so, perform these steps: 1. Open your e-mail application Microsoft Outlook or Lotus Notes.

2. Microsoft Outlook 2002, 2003, and 2007:

Open the Oracle UCM menu and then select Check In Distribution List.... Microsoft Outlook 2010: Open the Oracle UCM ribbon and then select Check In Distribution List . Lotus Notes: Open the Actions menu and then select Check In Distribution List... . Working With E-mail 9-13 3. The Distribution List Checkin dialog opens see Section A.21, Distribution List Checkin Dialog . You may be prompted to enter your login credentials first.

4. Click Address Book.