Management Information System WINRIP DOC MPR CTC MPR No.22 2014 10 2014 10 10 00224.
Monthly Progress Report October 2014
Western I ndonesia National Roads I mprovement Project 47
No. Action
By Whom Status and Target dates
11 Bidding of Package 17
PMU •
Bid opening took place on August 15, 2014. Six bidders submitted their bids.
Bid Evaluation Report BER submitted to World Bank on October 2014
12 Bidding of package 5
PMU •
Bid Opening Record forwarded to Bank on September 23, 2014.
• Bid Evaluation Report for submission to Bank s
by the 2
nd
week of Nov. 2014. 13
Bidding of packages 11 and 13 PMU
• The Bid Evaluation Reports BER will be
submitted to the Bank by the 1
st
week of November 2014
14 Submit the bidding document of
package 15 ICB to the Bank for NOL
PMU •
1
st
of November 2014
15 The auditing report of the 2012
and 2013 financial statements PMU and
Bank •
The PMU needs to report back to the Bank on how
they have
implemented the
recommendations of the auditors by the end of November.
16 Submit to the Bank the revised
PMM, including the web application
PMU •
The revised PMM, including the supplement with the procedures to activate component 4
of the loan agreement, will be submitted on December 17, 2014.
17 Finalize ToR for technical and
financial audit and submit proposal to DFAT for funding
DGH team leader for
EINRIP and Bank
• The Bank will finalize the TOR in the end of
October 2014. •
DGH and EINRIP will meet in the beginning of October to discuss the details regarding the
audit of the four ongoing packages through their TFAC consultants.
18 Make sure that adequate budgets
for LARAP implementation are allocated in 2015 for packages all
packages, especially packages 14, 16, 20, 21, 12 and 7
DGH •
DGH will checked to Local Government of West Sumatera and Balai III for 16 and for all other
package for which they do not have yet this information and report back to the Bank is end
of Nov 2014 in Padang.
19 LARAPs for packages 2 Padang
Sawah Simpang Empat
DGH •
NOL for additional LARAP issued on Submitted to Bank on July 21, 2014.
• On August 18, 204 Bank sent a reminder to the
PMU to complete the LARAP implementation process and submit documentary evidence.
• The TL of DSC reported a change of design of
the slope protection. Bank will follow up on the impact on LARAP in a meeting planned for mid-
November.
20 LARAPs for packages 3
Manggopoh - Padang Sawah PMU
• On August 18, 2014 the Bank sent a reminder
letter to
PMU to
complete LARAP
implementation process
and submit
documentary evidence. Bank will follow up on the impact on LARAP in a meeting planned for
mid-November.
21 Engineering design and
reviewapproval of slope protection design completion and
the nomination of the chief inspector for package 4
DSC •
The PMU will send to the Bank a copy of these designs for information by the end of
November.
22 PMU to submit draft DED and EE
of package 7, 8, 10, and 12 PMU
• Bina Marga decided to redesign these four
packages based on 2011 standard. •
The PMU will send to WB the revised designs and OE on November 17, 2014.
23 PMU to submit draft DED and EE
of package 14, 16, 20, and 21 PMU
• The PMU will send draft DED and OE to WB on
November 30, 2014.
Monthly Progress Report October 2014
Western I ndonesia National Roads I mprovement Project 48
No. Action
By Whom Status and Target dates
24 DSC additional staffs
PMU and DSC
• The TL of DSC informed the Bank team that
DSC is finalizing the contract addendum 1 for additional staff, asking for one highway
inspector, one surveyor, and one laboratory technician for each work package and, for the
central office, one highway engineer, one bridge engineer, one quality engineer, one
social and environmental specialist, and one QAT operator.
• To expedite the process, the Bank team
suggested that PMU and DSC to submit a request letter for some staffs who are urgently
needed e.g. bridge engineer package 2, supervision engineer, and environmental
specialist, rather than waiting for the complete addendum.
• DSC will submit the request to the PMU by the
end of November 2014. 25
Submission of IFR PMU
• The PMU will submit the IFR for the period July
to September by November 15. 26
Approving of field engineering for package 1 to 4
DSCDGH •
Month of November. 27
Submission of environmental management plan for packages 2
and 3 CTCDGH
• By November 20.
28 Submission of environmental
management plan for packages 1 and 4
CTCDGH •
By November 28.
29 Status reports to be sent to the
environmental agency, which approved the environmental
documents. CTCDGH
• Submission of status reports at regular
intervals as per local law. Please copy the Bank on the submission of these reports. Done.
30 Replacement packages for
package No. 9 Rantau Tijang Kota Agung and package No. 18
Mukomuko Batas Sumbar Biha
Bengkunat and Sibolga Sorkam
CTCDGH •
If DGH wants to try to include them in this project,
design works
need to
start immediately since no new bidding processes
can be started after March 31, 2015 otherwise works implementation will go beyond the
closing date. However, before starting the design works under the project, DGH needs to
confirm that they will finance the works with ABPN budget in case the technical and
economic evaluation is not satisfactory or the bidding for civil works cannot start 31before
March 31, 2015. In addition, DGH needs to provide the Bank with the technical and
economic evaluation for the new sections by the end of November at the latest the Bank is
available to meet at your convenience to discuss the scope of this evaluation.
31 Meeting to review the status of
work package readiness, including LARAP implementation and
respective budgets, and preparation of time schedule for
packages to be ready to bid by March 31, 2015
PMU and WB
• Bank and PMU to meet in the third week of
October. Meeting was held on October 7 and 10, 2014.
Monthly Progress Report October 2014
Western I ndonesia National Roads I mprovement Project 49