Monthly Progress Report October 2014
Western I ndonesia National Roads I mprovement Project 42
which is for Full design review and technical advisory. The CTC technical design teamhighway road safety audit shall compile all the road safety recommendations in the Road Safety Audit
Reports which shall be part of the technical reports. The RSA report has to be disseminating in particular to the audited packages.
The details of Civil Work in aspect of road safety audit are mentioned in “Chapter 4.1 Detailed Design Preparation” combined with highway part for the Design Stage.
Monthly Progress Report October 2014
Western I ndonesia National Roads I mprovement Project 43
5 FINANCIAL MANAGEMENT INFORMATION SYSTEMS
5.1 Draw Downs and Future Costs
Details of the disbursements already made from the loan are listed in the following sub section.
5.2 Disbursement
The total disbursement from the loan to the end of October 2014 was USD 6,991,757.97
equivalent to approximately 2.80 of the loan funds. The total expenditure to date measured in the term of the World Bank commitment, not
including the Special Account advance, is shown in Appendix C. The following table summarizes the individual disbursements as calculated by CTC but retaining the total
disbursement from Client Connection at the end of October 2014.
Category Description
Loan Restructuring Amount USD
Totals Disbursed to End October in USD
Disbursed
1
Part 1 Betterment and
Capacity Expansion of National Roads.
220,400,000.00 4,757,422.97
2.16 2
Part 2
Implementation Support 16,000,000.00
1,981,900.79 12.39
3
Part 3
Road Sector Institutional Development
1,000,000.00 4
Part 4
Contingency for Disaster Risk Response
Unallocated 12,600,000.00
LN 8043 DA- A
252,434.61
Original Loan Amount
250,000,000.00 6,991,757.97
2.80
5.3. Management Information System
5.3.1. General Overview
The Management Information System tasks include the following below:
1 Information System
a. Develop and manage a File Storage as database system to store soft copy documents into the server.
b. Establish a Document Management System DMS to provide: •
Letter Database System, used to record all information of incoming and outgoing letter.
• Document Library System, used to record all information of hard copy
documents then store it into library shelves. c.
Create and maintain a WINRIP official website.
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Western I ndonesia National Roads I mprovement Project 44
d. Develop and update a Geographic Information System GIS of spatial and roads information that overlay into Google Maps.
e. Develop and manage a Financial Management Information System FMIS, the web based application to monitoring the financial report and the physical
progress report. f.
Provide a Complaint Handling System CHS, used and support the ACAP activities to accommodate complaints from the public.
2 Data Collection and Document Upload
a. Collecting data and updating list of data catalog every month. b. Uploading documents into a file storage server.
3 Technical and Computer Troubleshooting
a. Setting up and manage cable network of local area network and internet connection.
b. Setting up and manage hardware problem of the computer, printer, copier and phone.
c. Software installation and cleaning up of computer virus.
5.3.2. Database
Incoming and Outgoing Data
Administrator Saved
Stored
Inputted File Storage
Server Shelves
Database Application
Soft File Hard Copy
Data Information
Typical Workflow of Database Management
A typical workflow in management of incoming and outgoing data is divided into 3 types of data handling, below:
1. Hardcopy, the document is stored in a rack. 2. Soft files, saved in the File Storage Server.
3. Data information, inputted in database applications. For further handling that needs to be made an integrated database management system
so that all data can be stored properly. The database system has been prepared to store all of WINRIP project information in a systematic, easily traceable, maintainable,
and manageable format as outlined below with the following systems:
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Western I ndonesia National Roads I mprovement Project 45
a.
File Storage Server, used to stored all files of reports and other documents. Please
check the URL address http:storage.winrip-ibrd.com
.
b.
Letter Database System, used to record all information of incoming and outgoing
letter.
c.
Document Library System, used to record all information of hard copy documents
then store it into library shelves.
