Monthly Progress Report October 2014
Western I ndonesia National Roads I mprovement Project 18
3.2 DSC Consultants
A Design and Supervision Consultant DSC will be responsible for design of WP-2 and WP-3 civil works and supervision of all civil works. They will have the role of Engineer under a FIDIC-type
contract. The tasks include the preparation and maintenance of a quality assurance plan, validation and updating of designs, supervision of all civil works, environmental and social monitoring and
management, and support for financial and progress monitoring and reporting. The DSC will also be responsible for quality assurance of materials and workmanship, certifying whether or not
contractors have achieved the required results, as well as documentation and reporting based on the financial management plan. They will prepare a Quality Assurance system covering all
subprojects, and continuously monitor the effectiveness of their supervision procedures. The team will be contracted and managed by DGH through the Bina Marga Regional Office Balai II, and will
be based in Padang, West Sumatera. DSC has been established in Balai II Padang following the contract signing on 11 June 2013 between
Balai II and Renardet SA in joint venture with PT. Cipta Strada, PT. Daya Creasi Mitrayasa, PT. Seecons and PT. Yodya Karya. The Notice To Proceed was issued by the Balai II on 19 June 2013.
Shown in Table 3.3 is the present status of the Design Supervision Consultant DSC contract. Table 3.3
Description USD
IDR
Original Contract 820,600
51,818,705,000 VAT 10 GOI Portion
82,060 5,181,870,500
Total 920,660
57,000,575,500
3.3 Technical Assistance for Capacity Building for Disaster Risks Reduction
Draft Finals of Request for Expression of Interest and Terms of Reference had been finalized by Teknik Lingkungan dan Keselamatan Jalan TLKJ based on previous comments from the
World Bank. The Draft Final copies are expected for resubmission to the World Bank for final review and
issuance of No Objection Letter NOL
3.4 Technical Assistance for Capacity Building for Environmental Management
Consultant still to be procured
3.5 Technical Assistance for Capacity Building for Road Safety
Consultant still to be procured
Monthly Progress Report October 2014
Western I ndonesia National Roads I mprovement Project 19
4 CIVIL WORKS
4.1 Detailed Design Preparation
Final Engineering Designs, Engineer s Estimates and bidding documents have been completed for all projects proposed for WP-1.
WP-2 nine subprojects and WP-3 eight subprojects will be designed by DSC and the construction supervision of all the works programs will be performed by the same DSC team. In parallel with the
instruction to speed up the process, detailed engineering design DED of some subprojects of WP-2 and WP-3 were prepared and completed by respective P2JN. The CTC has been instructed by DGH to
review the DED of seven packages completed by the P2JNs package 5, 6, 11, 13, 15, 17 and 19. To date, detailed engineering design for fifteen 15 sub-projects has been completed, four 4 are
under preparation and detailed design works of two 2 sub-projects are still pending due to proposal to replace the two 2 originally listed packages.
As previously reported in previous Monthly Progress Report, detailed engineering design drawings accompained by corresponding Engineer s Estimate for the four 4 sub-projects were approved by
BALAI II Padang and were forwarded to PMU for final checking and review. However due to the considerable cost estimate in implementing the design the Director of
Implementation Affairs of Region I instructed BALAI II Padang Project Manager thru Internal Memo Nota Dinas No.130NDBL2014 to prepare design revisions.
The detailed engineering design drawings for the four 4 sub-project that are under revision by BALAI II are follows :
1. Package 7 : Indrapura Tapan
2. Package 8 : Bts. Pariaman Manggopoh
3. Package 10 : Sp. Empat Sp. Air Balam
4. Package 12 : Kambang Indrapura
To date, the four 4 DED drawing are still to be resubmitted for final review prior to submission to World Bank for request of No Objection Letter NOL.
With regards to the other two 2 design drawings for Package 20 Lubuk Alung Sicincin and Package 21 Lubuk Alung
Sincincin wherein result of CTC s technical review, comments and recommendations were transmitted to DSC for incorporation in the preparation of final design
drawings, to date, DSC have not yet returned the corrected drawings for final review. As mentioned earlier, there is a proposal to delete two 2 originally listed packages for
implementation under AWP-2 and AWP-3 due to the two 2 listed sub-projects were recently rehabilitated with newly laid asphalt concrete overlay on the existing travelledway.
The sub-projects that are originally listed for implementation in the WINRIP Program and proposed to be replaced are are Package No. 9 Rantau Tijang
Kota Agung and Package No. 18 Mukomuko Bts. Sumbar both located in Lampung and Bengkulu, respectively.
Monthly Progress Report October 2014
Western I ndonesia National Roads I mprovement Project 20
The candidate roadlinks that are considered and proposed as repalcements are Biha Bengkunat Link No. 028 and Sibolga
Sorkam Link No. 043 both located in Lampung and North Sumatera, respectively. One 1 of the two 2 proposed road sections which is Biha
Bengkunat is already included in List of Proposed Links For Feasibility Studies on Report from the Technical Assistance of
Project Preparation for WINRIP but updating of economic evaluation still to be conducted. While the other proposed roadlink Sibolga
Sorkam which is not included in the original List of Proposed Link For Feasibility Studies needs economic evaluation to determine whether it is feasible for further
implementation. A Technical Analysis Report For Verification of Replacement Road was prepared by the CTC s
Co Team, Highway Engineer and Road Safety Audit Engineer from data and informations gathered during the reconnaissance and preliminary surveys and was formally submitted to PMU.
Based on the final review by PMU of the Technical Analysis Report For Verification of Replacement Road, the Directorate of Planning endorsed the proposal to World Bank for the Bank s confirmation
and issuance of No Objection Letter NOL. In principle, the World Bank thru letter ref. no.WINRIP187 on October 2, 2014 interpose conditional
No Objection to the proposal by DGH to replace the original road sub-projects by two 2 new road links as follows :
a the two 2 replacements will be subjected to evaluation of technical and economic point of view by the World Bank and subsequently to restructure the project with loan agreement to
change the road section. b DGH to confirm the willingness to fully or partially finance the civil works with ABPN budget in
case World Bank s technical and economic evaluation are not satisfactory and or the loan closing date is not extended.
Progress of Technical Design Review and Road Safety Audit are shown in Appendix B.
4.2 Procurements
Procurement shall be conducted under the Bank s Procurement Procedures as mentioned in the Loan Agreement. The International Competitive Bidding ICB based on the Bank letter Ref. WINRIP136 will
apply to the packages with the construction estimated cost more than US 25 Million to comply with the new Bank s threshold for ICB. According to the GOI regulation, a prequalification shall be applied for the
packages with the construction estimated cost more than IDR 10 Billion. Review from previous procurement process, the World Bank in the Aide Memoire requested to GOI, for next 4 ICB subprojects
qualification still used Pre-Qualification and for remaining sub-project must be process with Post Qualification. As well as for all NCB the World Bank also requested to follow Post Qualification in
procurement process. All subprojects for WP-1 have been started with prequalification since 30 December 2011 for ICB multiple
contract. This was an advanced procurement action agreed by both DGH and the World Bank prior to the CTC establishment. All AWP-1 sub-projects had signed the contract. The last 2 sub-projects, Package 02: Pd.
Sawah
Simpang Empat and Package 03: Manggopoh Padang Sawah, signed the contract on December
Monthly Progress Report October 2014
Western I ndonesia National Roads I mprovement Project 21
6, 2013 and NOL for disbursement for all 4 packages had been issued by the World Bank on December 10, 2013.
As of the reporting month October 2014, a more detailed current updates are fully described in Sub-Chapter 1.4 Procurement on Page 3 of this Report and consolidated project status in a tabulated
format shown in Table 1.1 on page 7 of this Report.
Under Category 3 of Loan Agreement there are three 3 consultancy packages namely ; 1. Capacity Building For Disaster Risks Reduction
2. Capacity Building For Environmental Management 3. Capacity Building For Road Safety
Consultants for the three 3 consultancy packages are still to be procured. A more detailed updates can be found in Sub-Chapter 1.4 Procurement on Page 6 of this Report.
Draft Terms of References for the three packages are in the process of finalization.
The WINRIP updated Procurement Plan is attached as Appendix F.
4.3 Civil Works Implementation
All 4 contract packages under AWP-1 are currently under construction by different contractors. Commencement of works for all the 4 packages commenced on the 2
nd
week of January 2014. Table 4.1 shows the details for each contract packages.
Table 4.1
Program Contract
Package Contractor
Name of Road Province
Contract Signed
Notice to
Proceed Contract
Time Completion
Date
AWP-1 1
Jaya Konstruksi Manggala
Pratama Tbk Biha - Krui
Lampung Nov 25,
2013 Jan 8,
2014 640 CD
Oct 9, 2015 2
Jaya Konstruksi Manggala
Pratama Tbk Padang Sawah
Sp. Empat including Air
Gadang West
Sumatera Dec 6,
2013 Jan 6,
2014 730 CD
Jan 5, 2016 3
Jaya Konstruksi Manggala
Pratama Tbk Manggopoh
Padang Sawah West
Sumatera Dec 6,
2013 Jan 6,
2014 730 CD
Jan 5, 2016 4
PT. Waskita Karya and PT. Mulya
Turangga JO Ipuh - Bantal
Bengkulu Nov 14,
2013 Jan 10,
2014 730 CD
Jan 9, 2016
Monthly Progress Report October 2014
Western I ndonesia National Roads I mprovement Project 22
4.4 Civil Works Progress
All the 4 Contractors substantially completed their mobilization and construction of Base Camps in all packages have been completed. Other activities done during this month were repair and
restoration of deteriorated existing pavements, roadway excavation, embankment formation, spreading of granular pavement for roadway widening, asphalt paving structural works, construction
of stone masonry side ditches, stockpiling of raw material, production of crush aggregates and other minor works. Progress status of the four 4 on-going civil work contracts as of this reporting period
are shown in Table 4.2.
Table 4.2
Program Contract
Package Contractor
Name of Road Target Progress
Schedule Ending October 2014
Actual Progress Accomplished
Slippage Time Elapsed
AWP-1 1
Jaya Konstruksi Manggala Pratama
Tbk Biha - Krui
46.36 11.28
- 35.08 46.25
2 Jaya Konstruksi
Manggala Pratama Tbk
Padang Sawah Sp.Empat
incl.Air Gadang Brd
33.56 25.61
- 7.95 40.82
3 Jaya Konstruksi
Manggala Pratama Tbk
Manggopoh Padang Sawah
30.10 14.45
- 15.65 40.82
4 PT. Waskita Karya
and PT. Mulya Turangga JO
Ipuh - Bantal 24.22
5.35 - 18.88
40.27
At the end of this reporting month of October 2014, all the four 4 contract packages did not achieved any significant accomplishments to catch up with the schedule and were still lagging
farther behind schedule. The situation remains the same as in previous month as three 3 of the contract packages continue to follow a downward trend of delayed schedules, while the other one
1 Package No.2 which showed signs of improvement to catch up with the schedule the previous month, is also leading to a downward trend of delayed works.
With time elapsed of more than 40 and approaching the halfway mark of the contract time for each of the four 4 contract packages, the Contractors will have hard time to deliver the Works on
the target dates of completion, unless a realistic action plans or Catch-up Schedules will be strictly implemented.
Package No. 1 : Biha Krui
At the end of this month, there was no substantial work accomplished to reduce previous month slippage of
-30.39, instead the behind works further slipped to
35.08. The major work items which brought down the slippage to highly alarming situation are the
drainage works 20.14
and granular and asphalt pavements 19.47
which accounted for a total of
39.61 cummulative target schedule for the end of this month. In contrast, the Contractor was
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