CTC Site Visit : Public Consultation of LARAP Studies

Monthly Progress Report September 2013 Western I ndonesia National Roads I mprovement Project 18 f. Head of Balai reported the result of CRO selection by attaching the Minutes of Election Meeting and send an approval application letter of the CRO to Director of Planning DGH as the Chairman of PMU. g. Based on the report and a written request from the Head of Balai above, the Director of Planning DGH as the Chairman of PMU signed a Letter of Agreement and the Decree of the Establishment of CROs. The duties and obligations of CRO are: a. CRO must be present in any procurement activity Pre-Bid Meeting + Site Visit, Bids Submission and Opening of Bids, and Announcement of Bids Winner by invitation of the Procurement Committee, and are required to sign the attendance list b. If the elected CRO unable to attend on procurement activities, then Substituted CRO appointed have to attend these activities. c. In discharging the Substituted CRO have the same responsibilities as elected CRO. d. The CRO Substituted CRO, after attending the Procurement activities, required to make a report of hisher activities and submit them to the PMU and CC to the related Head of Balai. CRO as the representative of the community is to be independent observers and in performing their duties voluntarily and not demanding benefits of their works. In the performance of its duties, the CROs receive transportation cost from their home office to the location of procurement meeting, and also he she also receives per diem or Out Station Allowance OSA and hotel accommodation if necessary to stay. CROs also got additional charged for their reporting costs. The financing standards adjusted to the General Cost Standard Standar Biaya Umum issued by the Ministry of Finance. The CRO’s financing charged to the Contract for Consulting Services for Technical Assistance for Core Team Consultants CTC No: 06-20CTCTALN80431112, dated 5 November 2012.

4.7.3 Publication Disclosure

The second task under ACAP is publication of related ACAP documents for public disclosure with easy access to the general public and this is mainly manifest in the ACAP segment of the WINRIP website. This ACAP section has been being designed to attain the best possible transparency of the project. Ministry of Public Work MPW will provide necessary information in the Project Implementation Plan PIP, Project Management manual PMM on its website, and in the bidding documents, such as contact point for complaint mail and e-mail address, phone, fax, text message. The contact will also include the Bank’s Fraud and Corruption Hotline. MPW will hold Annual Accountability Meetings to enhance accountability and project information sharing with civil society. The PMM will provide guidelines on disclosure of information related to the project. MPW official website will display critical information on WINRIP to enhance both internal and external