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Western I ndonesia National Roads I mprovement Project 28
• Letter Database System, used to record all information of incoming
and outgoing letter. •
Document Library System, used to record all information of hard copy documents then store it into library shelves.
c. Create and maintain a WINRIP official website. d. Develop and update a Geographic Information System GIS of spatial
and roads information that overlay into Google Maps. e. Develop and manage a Financial Management Information System
FMIS, the web based application to monitoring financial progress. f.
Develop and manage a Progress Monitoring System PMS, the web based application to monitoring physical progress.
g. Provide a Complaint Handling System CHS, used and support the ACAP activities to accommodate complaints from the public via sms gateway,
email and website.
2 Data Collection and Document Upload
a. Collecting data and updating list of data catalog every month. b. Uploading documents into a file storage server.
3 Technical and Computer Troubleshooting
a. Setting up and manage cablenetwork of local area network and internet connection.
b. Setting up and manage hardware problem of the computer, printer, copier and phone.
c. Software installation and cleaning up of computer virus.
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6 PROJECT PERFORMANCE
6.1 World Bank and GOI Compliance 6.1.1
World Bank Missions
No World Bank missions visited Indonesia during September 2013.
6.1.2 Performance Indicators
GOI and the World Bank have agreed on a set of Key Performance Indicators KPIs to measure the project’s performance in achieving its stated development objectives.
These KPIs are provided in the World Bank’s Project Appraisal Document PAD, together with baseline data and targets.
The annual targets for KPIs that are indicated in the Project Appraisal Document are based on the initial Project Implementation Schedule as shown in Appendix I.
The CTC is concentrating on the establishment of precise definitions, calculation methods and data collection procedures to monitor the KPIs.
6.2 Implementation Support Components 6.2.1
Core Team Consultant CTC
The CTC is responsible to provide support to the PMU and DGH in the management of the Project, based in Jakarta. The CTC tasks include financial and progress
monitoring and reporting, information management and dissemination, quality assurance and performance review for the Design and Supervision Consultants
DSC, implementation and monitoring of the anti-corruption action plan, support for project monitoring and evaluation, and support for implementation of a training
program to support project management and implementation.
The CTC contract No. 06-20CTCTALN80431112 was signed on 5 November 2012 by both DGH and a Joint Venture of PT. PerentjanaDjaja, Yongma
Engineering Co.Ltd., and PT. EpadasconPermata Engineering Consultant.
The main CTC activities during September 2013 included: •
Continue assistance to PMU as and when required. •
Prepare and submit Monthly Progress Report for August 2013. •
Monitor WINRIP Procurement Plan and Progress. •
Review and submit updating PMM Project Management Manual regarding Financial Management aspects.
• Submission LARAP Report of Packages No.17 : Sp. Gunung Kemala-Pugung
Tampak In Kabupaten Lampung Barat, Lampung Province •
Submission LARAP Report of Packages No.5 : Sp. Rampa-Poriaha in Kabupaten Tapanuli, North Sumatera Province
• Submission of Bid Evaluation Report BER and Recommendation for Award
Contract of AWP-1 Package
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Western I ndonesia National Roads I mprovement Project 30
• WINRIP Increased Threshold for Prior Review by the Bank of Procurement
Transaction •
Mobilization the Social Impact Specialist. The following table summarized the CTC personnel field activities during September
2013.
.
Date Position
Destination Purpose
16-18 September Environmental Specialist
Lampung LARAP Socialization for Package
No. 17 : Sp Gunung Kemala – Pugung Tampak
16-20 September Social Impact Specialist
Bengkulu LARAP Socialization for Package
No. 6 : Kerkap –Ps Pedati Package No. 13 : Sp. Rukis –
Tanjung Kemunging Package No. 11 : Bantal Mukomuko
16-18 September Quality
Assurance Specialist
Lampung Orientation Project and Discussion
with PPK Package NO. 1 :
24-27 September Social Impact Specialist
Bengkulu Socialization
Residents in
Kecamatan Pondok Hijau and Kecamatan
Lais for
Land Acquisition Jalan Nasional Ruas
Binturan Lais and Pondok Hijau
6.2.2 Design and Supervision Consultant DSC
The Design and Supervision Consultant DSC will be responsible for design of WP 2 and WP 3 civil works and supervision of all civil works. They will have the role of
‘Engineer’ under a FIDIC-type contract. The tasks include the preparation and maintenance of a quality assurance plan, validation and updating of designs,
supervision of all civil works, environmental and social monitoring and management, and support for financial and progress monitoring and reporting.
The DSC will also be responsible for quality assurance of materials and workmanship, certifying whether or not contractors have achieved the required
results, as well as documentation and reporting based on the financial management plan. They will prepare a Quality Assurance system covering all subprojects, and
continuously monitor the effectiveness of their supervision procedures. The team will be contracted and managed by DGH through the Bina Marga Regional Office Balai
II, and will be based in Padang, West Sumatra.
DSC contract was negotiated in Balai Besar Pelaksanaan Jalan Nasional II Balai-II of DGH. The negotiation result and draft contract have been sent to WB on 25 March
2013 for review and approval. The Bank issued no objection letter on the negotiation results and draft contract with letter dated 19 April 2013.
6.2.3 Road Sector Institutional Development
This component consists of technical assistance for capacity building for the new environmentrisk mitigation and road safety unit to enhance its capacity for disaster
risk assessment and planning, risk mapping of land-slides, coastal erosion, earthquake and floods, analysis of alternative road designs for road segments
passing through critical environmental assets and vulnerable areas.
