Monthly Progress Report September 2013
Western I ndonesia National Roads I mprovement Project 31
It is planned so far that there will be three 3 consultants services for: •
Capacity Building of Disaster Risks Reduction •
Capacity Building for Environmental Management •
Capacity Building for Road Safety Draft of the respective Terms of Reference has been being finalized by the Sub-
Directorate of Environment and Road Safety outlining the proposed scope activities for the component.
During preparation of this Report, the procurement for consultants under this component has not yet been started. Preparation for the procurement would be
coordinated by the PMU, the DGH Procurement Team and the CTC.
6.3 Training
The Annual Training Program to support WINRIP will include intensive courses and refresher training and workshops, highlighting new and poorly-understood aspects of the
procedures and safeguards. It includes a limited range of technical topics, other than environmental management see Table 4.7.1 WINRIP Training Program.
There is a possibility of this training program to be changed with the real needs of the project, such as training in Project Management is a certified training for aspiring Project
Manager PPK or Head of UnitSatker with the duration of about one month, it may not be too relevant to the implementation of this project.
Some training is necessary but not yet be covered in this WINRIP’s training program of likes:
1. Workshop on Contract Administration based on FIDIC
Although WINRIP is not used FIDIC Contract, but used Multilateral Development Banks MDB Harmonized Edition 2005 amended 2006, FIDIC MDB
Harmonized Edition 2010. MDB is very close to FIDIC Red Book that has modified, thus WINRIP Contracts are based on the same philosophy of Quality
Assurance in FIDIC.
2. Workshop on Quality Control and Quality Assurance,
General Condition of Contract GCC WINRIP clause 4.9: “The Contractor shall institute a quality assurance system.” And General Specification GS clause
1.21.2: Contractor have to implement the Quality Control Plan QCP and GS clause 1.21.3 - EngineersSupervision Consultants have to establish the Quality
Assurance Plan QAP.
3. Workshop on Works Planning and Programming
Annual workshop to prepare and update 3 year rolling programs of civil works. 4.
Workshop on Road Safety Engineering and Audit.
Proposed changes in the types of training or other required additional training needs to be discussed and approved by the PMU WINRIP. It was no training activity during
September, 2013.
Monthly Progress Report September 2013
Western I ndonesia National Roads I mprovement Project 32
6.4 Anti ‐Corruption Issues
6.4.1 Anti Corruption Action Plan ACAP
The main duties of the Community Development Officer are implemented of Anti- Corruption Measures, and Monitoring their Effectiveness. Provide assistance as
required with the establishment of anti-corruption measures necessary to support the project, and monitor and report their effectiveness based on the Anti-Corruption
Action Plan ACAP agreed between the World Bank and the DGH.
The following tasks particularly need to establish procedures to be undertaken: Selection of Community Representative Observers CROs of civil society
groups to attend the procurements process on key procurement steps including pre-bid meeting and site visit, bids submission and bids opening, and the
announcement of the bid winner. These CROs will be invited from local universities or other selected independent institutions, and will sign the
attendance list for the procurementselection process.
Establishment of a Third Party Monitoring TPM mechanism, whereby the media and civil society groups can become involved in monitoring the progress
of the project. This mechanism will include regular sharing of information with the media.
Establishment and Management of a Complaints Handling Mechanism CHM, which includes maintaining project complaint log and filing to monitor status of
follow-up of each complaint. This mechanism will include provision for follow up investigations of substantial complaints by the Inspectorate General of Ministry
of Public Works or third party audit to ensure independence and reliability of the system. The CTC assignment concerns the monitoring of the aspects of Anti-
Corruption Action Plan ACAP implementation and where required act pro- active in resolving issues when such a matter arises. The Community
Development specialist has a major role in monitoring performance and assists PMU in the set-up and follow-through of the Complaints Handling Unit CHU
for the ACAP related incidents
Enhanced Disclosure Provisions and Transparency, Ministry of Public Work MPW will provide necessary information in the Project Implementation Plan
PIP, Project Management manual PMM on their website, and in the bidding documents, such as contact point for complaint mail and e-mail address,
phone, fax, text message. The contact will also include the Bank’s Fraud and Corruption Hotline. MPW will hold Annual Accountability Meetings to enhance
accountability and project information sharing with civil society. The PMM will provide guidelines on disclosure of information related to the project. MPW
official website will display critical information on WINRIP to enhance both internal and external monitoring of the project
