Anti Corruption Action Plan ACAP

Monthly Progress Report September 2013 Western I ndonesia National Roads I mprovement Project 33

6.4.2 Community Representative Observers CRO

The Anti-Corruption Action Plan ACAP activities on Community Representative Observers CROs during September 2013, was adjusted and supported the progress of procurement activities. There was no activity on Community Representative Observers CROs during September 2013. The Progress of Community Representative Observers CROs activities from January 2013 and Works Plan is shown in Appendix F1.

6.4.3 Third Party Monitoring TPM

Selection of TPMs will be done by invite the UniversitiesColleges who interested to participate in Third Party Monitoring. The TPMs for the first four AWP-1 packages are now being preparing, and will elected before signing the construction contracts. Some steps of the selection of TPM activities have been done and the activities will be done for future time, are as follow:  Preparation the initial draft of ToR of selection the TPM.  Providing the TPM selection guidelines.  Providing the Training Materials for the TPM.  Sending the official letter from the Director of Planning as Chairman of PMU to Head of BBPJN II III, about the Selection of TPM + TOR and Guidelines Document  Help the PMU on formulating the TPM Evaluation Team.  Socialization of the TPM selection for AWP-1 packages.  Implementation of selection of the TPM for AWP-1 packages by TPM Evaluation Team  Delivery of the Training for elected TPM.  Approval process of elected TPM  Signing of TPM contracts and mobilization of TPM. During of September, 2013 the activities on TPM was focus on completed the guidelines manual of TMP selection, as well as the continuing development of training materials for the TPM and preparation of the official letter from the Director of Planning as Chairman of PMU to Head of BBPJN II III, about the Selection of TPM. The progress on these activities, as shown in table 6.4.1 below: Monthly Progress Report September 2013 Western I ndonesia National Roads I mprovement Project 34 Table 6.4.1 The activities progress of TPM up to August, 2013 N o Subject of Activities Actual Status Completed Target 1. Preparation the initial draft of ToR of selection the TPM 100 August, 2013, On schedule 2 Providing the TPM selection guidelines. 100 Sept., 2013 On schedule 3. Providing the Training Materials for the TPM 75 Sept., 2013 4 Preparing the official letter from the Director of Planning as Chairman of PMU to Head of BBPJN II III, about the Selection of TPM + TOR and Guidelines Document 50 November, 2013 The Progress of Third Party Monitoring TPM Activities up to April 2013 and works plan is shown in Appendix F2.

6.4.4 Complaint Handling System CHS

The implementation of these activities will collaborate with MIS Specialist to develop the system to the WINRIP website. The web is being developing by MIS Specialist. These activities will be done about the end of the year 2013 until the beginning of year 2014. Establishment of Management of a Complaints Handling Mechanism System CHS which includes several components that needs to be prepared in connection with the management of CHS as follows: • Formation of the Complaints Handling Unit CHU. • Preparation of Complaints Register and the complaints address. • Preparation of Complaint Handling Procedure. • The completion of the Initial investigation of a complaint Procedure, and the procedure for the investigation of Complaints, as well as the conclusion of investigation. • The establishment of the Complaint Handling Commission Executing Agency. • Preparation of the device for Executing Agency. • The development of a code of conduct and actions for Implementing Institutions Implementing Agency Bidders, Suppliers, contractors and