Publication Disclosure Anti Corruption Issues .1 Anti Corruption Action Plan ACAP

Monthly Progress Report September 2013 Western I ndonesia National Roads I mprovement Project 19 monitoring of the project: • Work Plan and Procurement Plan. • Quarterly newsletter containing information on the list of contracts, implementation progress, projects related activities, number, types and status of complaints in each location. The newsletter will also be made available to civil society in hard copy and through electronic mailing system. • Mid-Term Review Report, promptly after completion of the mid-term review implementation support is carried out in accordance with the loan agreement; • All final audit reports financial or otherwise, including qualified audit reports prepared in accordance with the loan agreement and all formal responses of the government in relation to such reports. The publication should be done within one month after the report is accepted as final. • Contracts awarded with information on general scope of work with location, value, and summary information of the awarded firms contractors. The practice in other projects demonstrates that disclosure of contracts awarded will help in reducing fraudulent practices Ministry of Public Works PU maintains a website: http:www.pu.go.id, with a link to ’eproc.pu.go.id’ for information on semi e-procurement or e-procurement. PMU WINRIP supported by CTC will develop his own website: http:www.winrip-ibrd.com, and with it all the information and data about WINRIP be inputted or uploaded on this site. In the application of one of the components of ACAP, the public disclosure and transparency, it is necessary to spread information and increase the capacity of all stakeholders involved in the implementation of this WINRIP project, through a variety of relevant training. The trainings have been expressed in the ToR of CTC WINRIP and described in the Project Implementation Plan PIP. One of the major risks to effective project implementation and management derives from the likelihood that project management staff does not have adequate training in or experience of the management of large-scale projects. Procedures to mitigate these risks include the need to conduct comprehensive training of staff in all participating entities involved with the procurement, financial management and supervision of the project. In response to this need, an Annual Training Program has been prepared, which identifies the major training requirements to be addressed. This program builds on previous training programs prepared and implemented by DGH to strengthen management staff and support the implementation of loan programs like WINRIP. Activity of training will be carried out and supported in CTC contract, including the budget which use provisional sum budgets Internal training of central and regional government staff will be required to support and strengthening administration and management of the project throughout its implementation. This will help ensure that procedures for procurement, project Monthly Progress Report September 2013 Western I ndonesia National Roads I mprovement Project 20 implementation and monitoring are well understood, to explain the safeguard aspect of the project including the Anti-Corruption Action Plan ACAP and the Environmental and Social safeguards ESS, and to reinforce technical guidelines as required. Training will be provided an extension of normal DGH training program as outlined in table below: No Training Topic Purpose Target Agencies Units Estimated Trainees Year 1 Procurement Training Including Provision of ACAP  Special Training in procurement for members of Procurement Committees  Detailed provision of ACAP  Procurement Committees at Provincial Level 30 2 Training In Project Management  Required civil service training  Prospective staff for Satker Work Units 20 3 Refresher Training in Project Management  Feedback to Project management staff from wider experience  Satker Work Units in Provinces 60 4 Application of PMM including other provisions of ACAP  Familiarization with Project Management requirements  Awareness of particular requirements of ACAP  Senior Staff of Provincial Agencies  Administrative Staff  Technical Staff 60 5 Financial Management Reporting Training IFR follows on from PMM Training  Procedures for monthly data collection, consolidation and reporting for procurement, Disbursment; Physical Progress  Staff of Satker  Staff of Provincial Financial Agencies  Technical Staff 30 6 Environmental Monitoring Workshops  Review of Results of Environmental Special Clauses ESCs to be provided by DSC  Provincial Works Agencies  Supervision Consultants  Contractors 30 7 Training of Treasurers Bravate A Cource  Basic civil service training fro financial officers  Project Units Satker in Provinces 20 Total Trainees Estimated 250 WINRIP project implementation is planned for 3 three years 2013 -2015, the number of trainees is 3 x 250 = 750. It is also possible on the way of time, type or duration of training may change tailored to the needs. The Training Program summarized and described below: 1. Procurement Training: For the Procurement Working Group Committees POKJA Pengadadaan of each entity. To make sure that members of Procurements Committees in each participating entity are fully familiar with requirements of Presidential Regulation Perpres 542010 and Presidential Regulation Perpres 702012 and the World Bank Procurement Guidelines, plus provisions of Project Management Manual PMM regarding procurement including the Anti-Corruption Action Plan, ACAP. The intention is to provide in-depth training once a year, before the main tendering activity, and timed to ensure that this is not delayed. Monthly Progress Report September 2013 Western I ndonesia National Roads I mprovement Project 21 2. Training in Project Management: Annual course for prospective key staff. Purpose of Training is to train the candidates for future appointments as key project staff in all aspects of Project Management. Prospective key staffs Heads of Work Units, Commitment Officers and Treasury, who were do not yet have a certificate in project management. The candidates will be selected from officials of the public works agencies NationalProvinces in the 3 4 provinces with WINRIP Subprojects 3. Refresher Training in Project Management: Annual refresher course for key staff of project units. Training purpose is to give staff currently occupying key position in Work Units a brief updating in latest developments in project management. Training target is Key staff: Heads of Work Units, Commitment Officers and Treasurers. 4. Project Management Manual PMM Training: Initial training annual refresher training in use of PMM. To introduce provisions in the PMM to all the elements that are responsible for the implementation of WINRIP, in order to carry out their duties in accordance with the need to properly and fully observed during project implementation WINRIP. All groups participating in project implementation should be included in the audience addressed by this component 5. Training in Reporting for FMR: Initial training subsequent refresher training in the details of monthly financial and other reporting requirements for FMR and other financial management aspects of the project. The purpose is to provide staff at project level with training in the preparation and submission of monthly reports on disbursements, procurement activities and project progress. The recipients of this training will include but not limited • Staff of the units involved in recording and reporting project performance information of each project 2 persons per project. • The Chief Financial Officer Kepala Bagian Keuangan in each Province 2 per entity. 6. Environmental Workshop: Annual workshops to disseminate environmental management and monitoring procedures to contractors, consultants and key project staff. The training is intended to provide staff and consultants with information on the Environmental Special Clauses in works contracts and to enhance their awareness of their responsibilities both under the project and in the wider context of all works implementation. Monthly Progress Report September 2013 Western I ndonesia National Roads I mprovement Project 22 7. Training in Treasury Brevet A: Annual training for financial staff of project units. To provide staff currently occupying key financial positions in Work Units with full understanding of financial record keeping and compliance with Ministry of Finance and Treasury standards and procedures. The training target is the key financial staffs Treasurers, SPM Issuing Officers, and Accountants.

4.7.4 Complaints Handling Mechanism CHS

The ACAP as adopted by the Ministry of Public Works for WINRIP states on the subject of “Complaints handling system”. The Community Development Specialist and the Management Information Specialist will play a crucial role in the set-up of the Complaints Handling System CHS within PMU, in cooperation with the PMU officers in charge of the Complaints Handling Unit CHU. CHS essentially has four main components as follows: • Data Entry. All complaints were expected to be submitted through the WINRIP website but in fact, to date, most complaints have been received by letter, either directly or indirectly, although a few were sent by fax or email. However, to attain the best possible transparency of the project, complaints submitted manually through letter, facsimile, telephone, e ‐ mail or visit to the Public Works regional offices will be entered in the WINRIP website by the CHS team of CTC. The possibility of using the ‘short message service’ SMS from a cell phone for complaints was considered and it was decided that all SMS messages, although not treated as formal complaints, will be recorded as additional information. • Complaint Registration. Every submitted complaint is registered and stored into the CHS database, categorized, and sent to the correlated expert for future consultation in order to formulate a response. • Complaint Assessment. The CHS Team assesses the urgency and complexity of all complaints. Simple complaints are followed by the formulation of a response for PMU’s approval before uploading the formal response into the WINRIP website. Complex complaints are followed by a thorough investigation. • Field Investigation and Analysis. In the case of an investigation being required, the CHS team will make field visits and take necessary action such as discussion with related institutions Satker, Dinas, Supervision Consultant, etc; invite the complainer; interview the contractor; etc. Findings will be used for analysis Monthly Progress Report September 2013 Western I ndonesia National Roads I mprovement Project 23 to formulate a conclusion, solution, next action and any further decision.

4.7.5 Third Party Monitoring TPM

All WINRIP packages are designed to have external parties involved in conducting an independent assessment of the project throughout construction. Project information is accessible through the WINRIP website under construction, project information booth which is normally maintained in the PPKSatkerDinas office or, project announcement billboard at each site. ACAP requires a third party, from outside the project, to independently monitor the progress of construction work of each link and these personnel are provided by universities nearby each package. It was decided that the best method of recruitment for TPM was through the universities closest to each package and PMU mailed invitations asking them to express their interest in forming independent monitoring teams of Third Party Monitors. This concept is based on the fact that UniversitiesTechnical Faculties have the engineers available for recruitment and Universities could use this opportunity to be involved in public service. It is hoped that this concept will be more effective and more efficient in getting legitimate, competent, independent Third Party Monitoring TPM. The duties of a TPM included: a Report to the PPK for his intended package and obtain copies of all drawings and contract documentation. b Make at least three 3 separate visits to site, with each visit up to four 4 days long, and ascertain that the works are being carried out in compliance with the drawings and documentation. c Prepare and submit a report for the PMU following each visit with their last report post PHO.

4.8 Road Safety Audit

Since the Senior Road Safety Audit Engineer has been mobilized on 1 st May 2013, technical design review which is AWP2 and AWP-3 sub-projects in aspect of road safety has been implemented. After completing of technical design review, the report of RSA which is to identify the road safety weaknesses in design during the design and actual construction and make recommendations for realistic improvements, has been made in response to recommendation of the links for betterment and their implementation under Annual Works ProgramsAWP-2,3, through site visiting, review of prepared drawing report, had an official meeting with stakeholder which is for Full design review and technical advisory. The CTC technical design teamhighway road safety audit shall compile all the road safety recommendations in the Road Safety Audit Reports which shall be part of the technical reports. The RSA report has to be disseminating in particular to the audited packages. The details of Civil Work in aspect of road safety audit are mentioned in “Chapter 4.1 Detailed Design Preparation” combined with highway part for the Design Stage.