Daily Briefings Exit Meeting
3.4 Post-Audit
3.4.1 General
This phase includes preparation of the audit report and the parallel report.3.4.2 Audit Report
1 The audit report is normally presented to the company within twenty working days. Any delay must be documented since the validity of the audit will be compromised if the report is not presented in a timely manner. Although draft audit finding forms may be left with the company as a courtesy, this is not mandatory. 2 The audit manager is responsible for the preparation of the audit report and its approval by the CA. 3 A sample covering letter and audit report for combined audits can be found in Appendices 8 and 9. The audit report will include: a Part I — Introduction, which summarises the audit process and the content of the audit report; b Part II — Executive Summary of Findings, which summarises the most significant findings for the information of the senior management of the audit and Civil Aviation; c Part III — Airworthiness, which contains the functional summaries for airworthiness; d Part IV — Operations, which contains the functional summaries for operations; and e an Appendix, which contains the audit findings for both airworthiness and operations. 5 The audit report will be a factual account of the audit and will not include subjective statements, suggestions or recommendations. 6 The CA will sign the covering letter and forward it, with a copy of the audit report, to the company. The letter will outline the procedure for responding Page 32 Part 2 ✈ Chapter 1 - Airworthiness Audit Policy and Procedures MRA – 1st Edition September 1998 Part 2 ✈ Chapter 2 - Airworthiness Audit Policy and Procedures to audit findings and specify the required response time of 30 working days from the time the company receives the report.3.4.3 Parallel Report
1 An audit may identify observations andor deficiencies in, or the misapplication of , Civil Aviation legislation, policies and procedures. Where an observation or deficiency indicates a need for revised policies, standards, procedures or guidelines, a finding shall be made against Civil Aviation and not the auditee. Where a non-conformance to a regulatory requirement is found, and that requirement required Civil Aviation approval i.e., document or manual approval, a finding shall be made against the auditee so that the non-conformance is resolved through the CAP as well as Civil Aviation. 2 Findings against Civil Aviation will be described in a document called the parallel report. The audit manager will forward the parallel report to the CA within 30 days of the completion of the audit and shall identify the problem, cause, responsibility and recommended solution for each finding. All supporting documentation shall be included in the parallel report. 3 Civil Aviation deficiencies shall neither be included nor referenced in the audit report.3.4.4 Parallel Report Follow-Up
1 Parallel report items shall be forwarded to DGCA who will assign an appropriate office for co-ordination and follow-up of those deficiencies. 2 A sample parallel report can be found in Appendix 11.3.5 Audit Follow-Up
3.5.1 General
Upon completion of the audit, the CA will delegate follow-up responsibilities to the appropriate office who will then ensure that all audit findings have been resolved in accordance with an approved CAP.3.5.2 Corrective Action Plan
1 The covering letter of the audit report will advise the auditee that it must submit a CAP addressing the audit findings within 30 working days. Normally, this deadline will not be extended without the CA’s approval.Parts
» Initial Certification Audit Audit Types
» Resource Allocation Criteria Frequency
» Financial Change Labour Difficulties
» Management Practices Risk Indicators
» Poor Internal Audit or Quality Assurance Program
» Change in Operational Scope or Additional Authorities
» Changes in Contracting for Services
» Additions or Changes to Product Line
» Purpose Co-ordination Unity of Control
» Qualifications Principal Inspector Restrictions
» Inconsistencies — Civil Aviation Approvals Parallel Report
» Airworthiness Operations Specialist Audit
» Responsibilities Convening Authority CA
» Terms of Reference Qualifications
» Terms of Reference Qualifications Responsibilities
» Team Selection Observer Pre-Audit
» General Entry Meeting Physical Audit
» Pre-Audit Checklists Interviews Evaluation
» Confirmation Request Form CRF
» Completion of Audit Finding Form
» Daily Briefings Exit Meeting
» General Audit Report Post-Audit
» Parallel Report Follow-Up Post-Audit
» Corrective Action Plan Audit Follow-Up
» Audit Philosophy Applied Standard
» Purpose Policy and Organisation
» Applicability Policy and Organisation
» Approved Maintenance Organizations AMOs
» Foreign Approved Maintenance Organizations FAMOs
» Airworthiness Engineering Organizations AEOs
» Conduct of the Audit Team Use of Checklists
» Maintenance Policy Manual or Maintenance Control Manual
» Technical PublicationsLibrary Approved Maintenance Organizations
» Personnel Approved Maintenance Organizations
» Maintenance Training Approved Maintenance Organizations
» Technical Records Approved Maintenance Organizations
» FuellingDefuelling Approved Maintenance Organizations
» De-Icing ProceduresEquipment Approved Maintenance Organizations
» Service Difficulty Reporting Approved Maintenance Organizations
» Defect Control Deferral Approved Maintenance Organizations
» Sample Aircraft for Conformance
» Sub-base Approved Maintenance Organizations
» Company Quality Audits Approved Maintenance Organizations
» Receiving Inspections Approved Maintenance Organizations
» Maintenance Schedule Approved Maintenance Organizations
» ReliabilityMaintenance Development Programs Approved Maintenance Organizations
» SupportOverhaul Shops Approved Maintenance Organizations
» Control of PartsMaterial Approved Maintenance Organizations
» TestingMeasuring Equipment Maintenance Contracts
» Airworthiness DirectivesService Bulletin Compliance
» Corrosion ControlAging Aircraft Approved Maintenance Organizations
» Non-Destructive Testing Weight and Balance Control
» BorrowingPooling of Parts Certification of Components
» Storage Facilities Approved Maintenance Organizations
» Category IIIII Maintenance Program
» Extended Range Operations EROPs
» Maintenance Program Maintenance Test and Ferry Flights
» Enroute Inspection Air Operator
» Quality Control Curriculum Common Requirements
» Examination Graduation Certificates Common Requirements
» Instructors Organizational Chart Common Requirements
» Facilities CAR 423.08 3a Common Requirements
» Prerequisites and Curriculum Equipment General Aircraft and Avionics
» Facilities General Aircraft and Avionics
» Reference Material Class Size
» Advisory Committee Basic Training Requirements
» Prerequisites and Curriculum Type Training Requirements
» Equipment Type Training Requirements
» Facilities Type Training Requirements
» Mixing of Adhesives Job Cards
» Cleaning Handling Bonding Process
» Loading of Parts into Fixtures
» Certification and Control of Hot Presses, Autoclaves and Jigs References Curing References
» Inspection of Bonded Parts References
» Cadmium Plating Chemical Milling of Aluminum Alloys
» Chemical Conversion Coatings for Aluminum Alodine: Brush
» ChromicSulphuric Acid Anodizing of Aluminum Copper Plating
» Dichromate Treatment of Magnesium Alloys
» Heat Treatment of Aluminum Alloys Air Furnace Heat Treatment of Aluminum Alloys Salt Bath
» Heat Treatment of Steel Sulphuric AcidSodium Dichromate Etch
» Vapour Degreasing Specification Materials
» Aluminum Brazing Dip Brazing
» Fusion Welding Manufacturing Processes
» Metallic Arc Welding Tungsten Inert Gas TIG Shielded-Arc Welding
» CertificationQualification of NDT Personnel
» Eddy Current Inspection Manufacturing Processes
» Liquid Penetrant Inspection Manufacturing Processes
» Magnetic Particle Inspection Manufacturing Processes
» Radiographic Inspection Manufacturing Processes
» Ultrasonic Inspection Manufacturing Processes
» Non-Conforming Material Review Board MRB
» Special Processes Sub-Contractor and Supplier Control
» Production Control System Manual PCSM
» Control of PartsMaterial Distributors
» Recertification of Components Distributors
» Storage Facilities Facilities Distributors
» Engineering Procedures ManualDesign Approval Procedures EPMDAPM
» Technical PublicationsLibrary Airworthiness Engineering Organization
» Personnel Records Airworthiness Engineering Organization
» Quality Audits Airworthiness Engineering Organization
» Data Review Airworthiness Engineering Organization
» Airworthiness Inspection Representative AIR
» Maintenance Policy Manual MPM
» Engineering - Design, Development and Review
» Personnel Avionics Approved Maintenance Organizations and
» Technical Data Control Avionics Approved Maintenance Organizations and
» Control of PartsMaterial Receiving Inspections
» Sub-Contracting and Supplier Control Testing
» Sample Units for Conformance Sample Aircraft for Conformance if applicable
» StorageQuarantine Avionics Approved Maintenance Organizations and
» Inspection Records Avionics Approved Maintenance Organizations and
» Workshop - General Battery Shop LeadAcid CAA EEL1-1
» Battery Shop Nicad CAA EEL1-3 Shipping
» Technical PublicationLibrary Avionics Approved Maintenance Organizations and
» Software Quality Assurance SQA if applicable Electrostatic Sensitive Device ESD
» Testing and Measuring EquipmentSpecial Tools
» Mandatory Reporting of Defects
» Technical Training Standards Avionics Approved Maintenance Organizations and
» OP-10 Flight Documentation Applicability
» OP-11 Aircraft Inspection OP-12 Aircraft Documentation
» OP-13 Minimum Equipment List OP-14 Cabin Safety
» OP-15 Flight Attendant Training Program
» OP-16 Flight Attendant Training Records
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