Completion of Audit Finding Form
3.3.7 Daily Briefings
1 Team briefings will normally be held at the end of each day during the audit to: a ensure adherence to the audit plan; b validate confirmation requests and audit findings; c resolve issues or problems arising from the day’s activities; and d update the CA if necessary. 2 Company briefings should be held at the end of each day, following team briefings, to update the auditee’s management on audit progress. The audit manager or team leaders may elect to have specialist team members brief company officials on specific items.3.3.8 Exit Meeting
The exit meeting with the company’s senior management should provide an overview of the audit. The meeting should summarise the audit findings, stating areas of strength and weakness. A controversial discussion with company representatives regarding audit report content must be avoided. Appendix 7 contains sample exit meeting notes. The process for the exit meeting is as follows: 1 Normally, the CA, audit manager and team leaders will attend the exit briefing, however, other members may be required for specific briefings. The CA may wish to chair the meeting or simply attend with the team. 2 If team members other than the audit manager and team leaders are required to speak at the exit meeting, the audit manager will advise them in advance. 3 All audit findings should have been discussed with company officials as each functional area was completed. New audit findings should not normally be identified at the exit meeting. The meeting should provide an overview of the audit and not become a debate between the team and the organisation. The auditee should be advised that the company will have an opportunity to respond formally to the audit report. 4 The auditee will be advised of those audit findings that may be subject to enforcement action. The auditee will also be advised of the company’s responsibility to take appropriate action to correct all non-conformances and prevent their recurrence. Part 2 ✈ Chapter 1 - Airworthiness Audit Policy and Procedures Page 31 Part 1 - Civil Aviation Audit Policy and Procedures MRA – 1st Edition September 1998 5 The audit manager shall advise the auditee that the audit report will be forwarded to the company within twenty working days and that a CAP must be submitted to Civil Aviation within 30 working days after the company has received the report.3.4 Post-Audit
3.4.1 General
This phase includes preparation of the audit report and the parallel report.3.4.2 Audit Report
1 The audit report is normally presented to the company within twenty working days. Any delay must be documented since the validity of the audit will be compromised if the report is not presented in a timely manner. Although draft audit finding forms may be left with the company as a courtesy, this is not mandatory. 2 The audit manager is responsible for the preparation of the audit report and its approval by the CA. 3 A sample covering letter and audit report for combined audits can be found in Appendices 8 and 9. The audit report will include: a Part I — Introduction, which summarises the audit process and the content of the audit report; b Part II — Executive Summary of Findings, which summarises the most significant findings for the information of the senior management of the audit and Civil Aviation; c Part III — Airworthiness, which contains the functional summaries for airworthiness; d Part IV — Operations, which contains the functional summaries for operations; and e an Appendix, which contains the audit findings for both airworthiness and operations. 5 The audit report will be a factual account of the audit and will not include subjective statements, suggestions or recommendations. 6 The CA will sign the covering letter and forward it, with a copy of the audit report, to the company. The letter will outline the procedure for respondingParts
» Initial Certification Audit Audit Types
» Resource Allocation Criteria Frequency
» Financial Change Labour Difficulties
» Management Practices Risk Indicators
» Poor Internal Audit or Quality Assurance Program
» Change in Operational Scope or Additional Authorities
» Changes in Contracting for Services
» Additions or Changes to Product Line
» Purpose Co-ordination Unity of Control
» Qualifications Principal Inspector Restrictions
» Inconsistencies — Civil Aviation Approvals Parallel Report
» Airworthiness Operations Specialist Audit
» Responsibilities Convening Authority CA
» Terms of Reference Qualifications
» Terms of Reference Qualifications Responsibilities
» Team Selection Observer Pre-Audit
» General Entry Meeting Physical Audit
» Pre-Audit Checklists Interviews Evaluation
» Confirmation Request Form CRF
» Completion of Audit Finding Form
» Daily Briefings Exit Meeting
» General Audit Report Post-Audit
» Parallel Report Follow-Up Post-Audit
» Corrective Action Plan Audit Follow-Up
» Audit Philosophy Applied Standard
» Purpose Policy and Organisation
» Applicability Policy and Organisation
» Approved Maintenance Organizations AMOs
» Foreign Approved Maintenance Organizations FAMOs
» Airworthiness Engineering Organizations AEOs
» Conduct of the Audit Team Use of Checklists
» Maintenance Policy Manual or Maintenance Control Manual
» Technical PublicationsLibrary Approved Maintenance Organizations
» Personnel Approved Maintenance Organizations
» Maintenance Training Approved Maintenance Organizations
» Technical Records Approved Maintenance Organizations
» FuellingDefuelling Approved Maintenance Organizations
» De-Icing ProceduresEquipment Approved Maintenance Organizations
» Service Difficulty Reporting Approved Maintenance Organizations
» Defect Control Deferral Approved Maintenance Organizations
» Sample Aircraft for Conformance
» Sub-base Approved Maintenance Organizations
» Company Quality Audits Approved Maintenance Organizations
» Receiving Inspections Approved Maintenance Organizations
» Maintenance Schedule Approved Maintenance Organizations
» ReliabilityMaintenance Development Programs Approved Maintenance Organizations
» SupportOverhaul Shops Approved Maintenance Organizations
» Control of PartsMaterial Approved Maintenance Organizations
» TestingMeasuring Equipment Maintenance Contracts
» Airworthiness DirectivesService Bulletin Compliance
» Corrosion ControlAging Aircraft Approved Maintenance Organizations
» Non-Destructive Testing Weight and Balance Control
» BorrowingPooling of Parts Certification of Components
» Storage Facilities Approved Maintenance Organizations
» Category IIIII Maintenance Program
» Extended Range Operations EROPs
» Maintenance Program Maintenance Test and Ferry Flights
» Enroute Inspection Air Operator
» Quality Control Curriculum Common Requirements
» Examination Graduation Certificates Common Requirements
» Instructors Organizational Chart Common Requirements
» Facilities CAR 423.08 3a Common Requirements
» Prerequisites and Curriculum Equipment General Aircraft and Avionics
» Facilities General Aircraft and Avionics
» Reference Material Class Size
» Advisory Committee Basic Training Requirements
» Prerequisites and Curriculum Type Training Requirements
» Equipment Type Training Requirements
» Facilities Type Training Requirements
» Mixing of Adhesives Job Cards
» Cleaning Handling Bonding Process
» Loading of Parts into Fixtures
» Certification and Control of Hot Presses, Autoclaves and Jigs References Curing References
» Inspection of Bonded Parts References
» Cadmium Plating Chemical Milling of Aluminum Alloys
» Chemical Conversion Coatings for Aluminum Alodine: Brush
» ChromicSulphuric Acid Anodizing of Aluminum Copper Plating
» Dichromate Treatment of Magnesium Alloys
» Heat Treatment of Aluminum Alloys Air Furnace Heat Treatment of Aluminum Alloys Salt Bath
» Heat Treatment of Steel Sulphuric AcidSodium Dichromate Etch
» Vapour Degreasing Specification Materials
» Aluminum Brazing Dip Brazing
» Fusion Welding Manufacturing Processes
» Metallic Arc Welding Tungsten Inert Gas TIG Shielded-Arc Welding
» CertificationQualification of NDT Personnel
» Eddy Current Inspection Manufacturing Processes
» Liquid Penetrant Inspection Manufacturing Processes
» Magnetic Particle Inspection Manufacturing Processes
» Radiographic Inspection Manufacturing Processes
» Ultrasonic Inspection Manufacturing Processes
» Non-Conforming Material Review Board MRB
» Special Processes Sub-Contractor and Supplier Control
» Production Control System Manual PCSM
» Control of PartsMaterial Distributors
» Recertification of Components Distributors
» Storage Facilities Facilities Distributors
» Engineering Procedures ManualDesign Approval Procedures EPMDAPM
» Technical PublicationsLibrary Airworthiness Engineering Organization
» Personnel Records Airworthiness Engineering Organization
» Quality Audits Airworthiness Engineering Organization
» Data Review Airworthiness Engineering Organization
» Airworthiness Inspection Representative AIR
» Maintenance Policy Manual MPM
» Engineering - Design, Development and Review
» Personnel Avionics Approved Maintenance Organizations and
» Technical Data Control Avionics Approved Maintenance Organizations and
» Control of PartsMaterial Receiving Inspections
» Sub-Contracting and Supplier Control Testing
» Sample Units for Conformance Sample Aircraft for Conformance if applicable
» StorageQuarantine Avionics Approved Maintenance Organizations and
» Inspection Records Avionics Approved Maintenance Organizations and
» Workshop - General Battery Shop LeadAcid CAA EEL1-1
» Battery Shop Nicad CAA EEL1-3 Shipping
» Technical PublicationLibrary Avionics Approved Maintenance Organizations and
» Software Quality Assurance SQA if applicable Electrostatic Sensitive Device ESD
» Testing and Measuring EquipmentSpecial Tools
» Mandatory Reporting of Defects
» Technical Training Standards Avionics Approved Maintenance Organizations and
» OP-10 Flight Documentation Applicability
» OP-11 Aircraft Inspection OP-12 Aircraft Documentation
» OP-13 Minimum Equipment List OP-14 Cabin Safety
» OP-15 Flight Attendant Training Program
» OP-16 Flight Attendant Training Records
Show more