Letter Database System, used to record all information of incoming and

Western I ndonesia National Roads I mprovement Project 6 - 2 No. Action By Whom Updated Status March 29, 2016 New Deadlines 18. Carry out the workshop on HIV AIDS for new packages PMU CTC DSC • 2 June 2016 Package No.7 19. Send the first environmental management and monitoring implementation reports for all packages under construction to the environmental agencies refer to annex 4 or environmental safeguard compliance table CTCDGH • Packages No.2,4,6,1119 end of April 2016 • Packages No.1,5,7,13,15 17 for of June 2016. 20. Carry out environmental supervision missions jointly with the Environmental Agency in order to make sure contractors comply with their environmental management plans RKPPL PMUCTC Bank Env. Agency • April May 2016 21. Request additional budget for LARAP implementation in 2016 DIPA revision, especially for package 13 PMU • As soon as possible • March 30, 2016 22. Inform the Bank about the measures that will be taken to accelerate LARAP implementation for packages 12, 13, 14, 15, 20 and 21, which is risking to seriously delay the startimplementation of the works PMU and CTC • April 15, 2016 23. Submit to the Bank additional LARAP document for package 16 PMU • Mid-April 2016 24. Submit the IFR for January to March 2015 to the Bank • PMU • May 15, 2016 25. Submit 2015 financial audit report to Bank • PMU and CTC • June 30, 2016 26. Disclose updated procurement plan after Bank approval in the Winrip website linked to MPW Website • PMU • February 5, 2016 • Done 27. Update the newsletter quarterly, including the list of contracts, implementation progress, project related workshops and number, typology and status of complaints • PMU • Every quarter • Noted 28. Send quarterly newsletter to the civil society forum in each project province in hard copy or through an electronic mailing system • PMU • Every quarter • Noted 29. Provide feedback to the formal response to the quality improvement support inspection reports TFAC for packages 2, 3, 4, and 19 • Bank • April 15, 2016 30. Provide a formal follow-up response to quality improvement support inspection reports TFAC for package 1 • PMUDSC • March 31, 2016 31. Provide a formal follow-up response to quality improvement support inspection reports TFAC for package 19 • PMUDSC • April 30, 2016 32. Provide a formal follow-up response to quality improvement support inspection reports TFAC for package 11 • PMUDSC • May 15, 2016 33. Regularly submit the quarterly progress reports to the Bank PMU • Each calendar quarter • Noted