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CROs selection procedures: a. Review the criteria and qualifications of candidates for the CRO.
b. Director of Planning, DGH as Chairman of the Project Management Unit, delegated of the authority to the selection of the CRO to the Head of National Roads Implementation Agency
BBPJN Head of Procurement Services Unit Unit Layanan Pengadaan - ULP, hereinafter referred to as Head of Balai.
c. Head of Balai to invite CRO candidates from the local universities or colleges. d. Selection of CRO to be facilitated by Balai BBPJN Procurement Services Unit Unit Layanan
Pengadaan - ULP. e. Elected CRO and substitute CRO must attend one day training to be conducted by the PMU CTC
WINRIP. f. Head of Balai to report the result of CRO selection by attaching the Minutes of Election Meeting and
send an approval application letter of the CRO to Director of Planning DGH as the Chairman of PMU. g. Based on the report and a written request from the Head of Balai, the Director of Planning DGH as the
Chairman of PMU must sign a Letter of Agreement and the Decree of the Establishment of CROs. The duties and obligations of CRO are:
a. CRO must be present in any procurement activity Pre-Bid Meeting, Site Visit, Bids Submission and Opening of Bids, and Announcement of Bids Winner by invitation of the Procurement Committee, and
are required to sign the attendance list b. If the elected CRO is unable to attend on procurement activities, a Substitute CRO shall be appointed to
attend these activities. c. In discharging of duties the Substitute CRO have the same responsibilities as elected CRO.
d. The CRO Substitute CRO, after attending the Procurement activities, required to make a report of hisher activities and submit them to the PMU and copy furnished to the related Head of Balai.
CRO as the representative of the community is to be independent observers and in performing their duties voluntarily and not demanding benefits of their works.
In the performance of its duties, the CROs receive transportation cost from their home office to the location of procurement meeting, and also he she also receives per diem or Out Station Allowance OSA
and hotel accommodation if necessary to stay. CROs also get additional charged for their reporting costs. The financing standards adjusted to the General Cost Standard Standar Biaya Umum issued by the
Ministry of Finance.
The CRO s financing charged to the Contract for Consulting Services for Technical Assistance for Core Team Consultants CTC No: 06-20CTCTALN80431112, dated 5 November 2012.
4.7.3 Publication Disclosure
The second task under ACAP is publication of related ACAP documents for public disclosure with easy access to the general public and this is mainly manifest in the ACAP segment of the WINRIP website. This
ACAP section has been being designed to attain the best possible transparency of the project. Ministry of Public Work MPW will provide necessary information in the Project Implementation Plan PIP,
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Project Management Manual PMM on its website, and in the bidding documents, such as contact point for complaint mail and e-mail address, phone, fax, text message. The contact will also include the Bank s
Fraud and Corruption Hotline. MPW will hold Annual Accountability Meetings to enhance accountability and project information sharing with civil society. The PMM will provide guidelines on disclosure of
information related to the project. MPW official website will display critical information on WINRIP to enhance both internal and external monitoring of the project:
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Work Plan and Procurement Plan.
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Quarterly newsletter containing information on the list of contracts, implementation progress, projects related activities, number, types and status of complaints in each location. The newsletter will also be
made available to civil society in hard copy and through electronic mailing system.
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Mid-Term Review Report, promptly after completion of the mid-term review implementation support is carried out in accordance with the loan agreement;
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All final audit reports financial or otherwise, including qualified audit reports prepared in accordance with the loan agreement and all formal responses of the government in relation to such reports. The
publication should be done within one month after the report is accepted as final.
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Contracts awarded with information on general scope of work with location, value, and summary information of the awarded firms contractors. The practice in other projects demonstrates that
disclosure of contracts awarded will help in reducing fraudulent practices
Ministry of Public Works PU maintains a website: http:www.pu.go.id, with a link to eproc.pu.go.id for information on semi e-procurement or e-procurement. PMU WINRIP supported by CTC will develop his own
website: http:www.winrip-ibrd.com, and with it all the information and data about WINRIP be inputted or uploaded on this site.
In the application of one of the components of ACAP, the public disclosure and transparency, it is necessary to spread information and increase the capacity of all stakeholders involved in the implementation of this
WINRIP project, through a variety of relevant training. The trainings have been expressed in the ToR of CTC WINRIP and described in the Project Implementation Plan PIP.
One of the major risks to effective project implementation and management derives from the likelihood that project management staff does not have adequate training in or experience of the management of
large-scale projects.
4.7.4 Complaints Handling Mechanism CHS The ACAP as adopted by the Ministry of Public Works for WINRIP states on the subject of Complaints
Handling System . The Community Development Specialist and the Management Information Specialist will play a crucial role in the set-up of the Complaints Handling System CHS within PMU, in cooperation with
the PMU officers in charge of the Complaints Handling Unit CHU.
CHS essentially has four main components as follows:
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Data Entry. All complaints were expected to be submitted through the WINRIP website but in fact, to date, most