Click the Snapshot tab. Click OK. Open the Content Tracker Administration page: Click OK.

8-48 Application Administrators Guide for Content Server

2. Click the Snapshot tab.

The snapshot function must be enabled; otherwise the activity metrics options are not activated. See Enabling the Snapshot Function and the Activity Metrics Options on page 8-47. 3. Select one or more of the activity metric check boxes. Each selected activity metric is enabled and each corresponding custom metadata field is activated. 4. In the Field field, enter the internal name of the custom metadata field to be linked to the activity metric. For example, xLastAccess, xShortAccess, or xLongAccess. 5. For the Short and Long Access Counts, enter the applicable Interval amounts in days. For example, 7 days for the Short Access Count and 28 days for the Long Access Count.

6. Click OK.

A confirmation dialog box is displayed.

7. Click OK.

The snapshot state and Content Trackers configuration file sct.cfg are updated. Content Tracker performs minimal error checking on the activity metrics field names. Be aware that the fields on the Snapshot tab are case-sensitive. It is important that all field values are spelled and capitalized correctly. For more information about the specific Content Tracker error checks for the snapshot function, see the Snapshot Tab on page A-158. To verify that the activity metrics are linked to the appropriate custom metadata fields, you can access the Content Trackers sct.cfg file in the following directory: cs_rootdatacontenttrackerconfigsct.cfg Optionally, you can manually link the activity metrics to their respective custom metadata fields. For more detailed information about the specific activity metrics configuration variables and how to manually edit them, see Configuration Variables on page 8-84 and Manually Setting Content Tracker Configuration Variables on page 8-87, respectively.

8.4.5.11 Setting a Checkin Time Value for the Last Access Metadata Field

The Last Access Date field is normally updated by Content Tracker when a managed object is requested by a user and a data reduction run. Therefore, the Last Access field in Content Servers DocMeta database table may be empty NULL until the next data reduction is run. However, some applications require that the date and time of content checkin be recorded immediately in the Last Access field. To accommodate this requirement, the Last Access field must be populated with an appropriate date and time value. Content Tracker provides several methods to populate the Last Access field. This section covers the following topics: ■ Populating the Last Access Field Using the Default Value on page 8-48 ■ Populating the Last Access Field Using the Autoload Option on page 8-49 ■ Populating the Last Access Field for Batchloads and Archives on page 8-50

8.4.5.11.1 Populating the Last Access Field Using the Default Value Normally, you do not

need to enter a value in any field that has a Default value. However, if you do not Managing Content Tracker 8-49 enter a value for the Last Access field, and there is no specified default value, then the field is not populated when a content item is checked in. The checkin date or most recent access date is only recorded once a data reduction has been run. To support the requirements for particular applications, you can use the Autoload option to backfill the Last Access field for existing content, see Populating the Last Access Field Using the Autoload Option on page 8-49. For all future content item checkins, you can configure the Last Access custom metadata field by setting the Default Value field. The value you enter must be a function or an expression that will cause the field to be populated with the date and time of content checkin. This ensures that the current date and time is automatically entered into the Last Access field. To populate the Last Access field using the Default Value field:

1. Open the Content Tracker Administration page:

Select the Administration tray, then Content Tracker Administration 2. Click the Configuration Manager icon. The Configuration Manager interface is displayed. 3. On the Information Fields tab, select the custom metadata field that you have linked to the Last Access metric and click Edit. The Edit Custom Info Field screen is displayed. 4. In the Default Value field, enter an expression that will cause the field to be populated with the date and time of content checkin. For example, you could specify a default value of dateCurrent to cause the Last Access field to be populated with the current checkin date and time.

5. Click OK.

The Last Access custom metadata field is updated. 6. Backfill the Last Access field in for existing content, see Populating the Last Access Field Using the Autoload Option on page 8-49.

8.4.5.11.2 Populating the Last Access Field Using the Autoload Option The Autoload option

on the Snapshot tab allows you to retroactively replace NULL values in the Last Access field with the current date and time. The only DocMeta records that are affected using the Autoload option are those where the Last Access metadata field is empty NULL. To populate the Last Access field using the Autoload option:

1. Open the Data Engine Control Center, see