Accessing Drill Down Reports Accessing Reports from the Information Page

Managing Content Tracker 8-69

8.5.9 Using Content Tracker Reports

This section provides information and task procedures about Content Tracker Reports functions. This section covers the following topics: ■ Generating Reports on page 8-69 ■ Accessing Drill Down Reports on page 8-69 ■ Accessing Reports from the Information Page on page 8-69 ■ Viewing Access Results by Revision on page 8-70 ■ Viewing Access Results for All Versions Combined on page 8-70 ■ Creating Custom Report Queries on page 8-70 ■ Changing the Security Checks Preference Setting on page 8-72 ■ EnablingDisabling Security Checks for Report Queries on page 8-73 ■ Creating Secure Report Queries on page 8-73 ■ Using an External Report Generator on page 8-74

8.5.9.1 Generating Reports

To generate a pre-defined or custom report:

1. Open the Content Tracker Report Generator main page by clicking the Content

Tracker Reports link in the Administration tray. 2. Select the radio button of the desired report type. 3. Enter any desired search and filtering criteria in the applicable fields.

4. Click Submit.

The selected report type is displayed.

8.5.9.2 Accessing Drill Down Reports

To access one or more drill down reports: 1. Generate a pre-defined or custom report. See Generating Reports on page 8-69. 2. After generating a pre-defined report, certain line item results contain an active drill down report link. Click on the desired link. The selected drill-down report is displayed.

8.5.9.3 Accessing Reports from the Information Page

The Access History Report for any content item can be generated from the Information page of that content item as follows: 1. Search for a content item and click the associated Info icon. Note: Some reports contain multiple levels of drill down reports. For example, the Top Content Items report contains a DocName drill down report link. Clicking this link generates another report that displays the applicable content access details for the selected content item. In this report, two additional drill down reports are available: one for Accesses and another for Users. 8-70 Application Administrators Guide for Content Server The Content Information page is displayed.

2. Select View Access History Report from the Global Actions list.