On the Fields tab, click Add. Select Title from the Field Name option list. Click OK. Select Hidden from the Type option list to ensure that this metadata field Select the Is derived field check box and click the corresponding Edit button. On the Conditio

3-46 Application Administrators Guide for Content Server This example is divided into the following main steps: ■ Create a profile rule that: – Hides non-essential metadata fields and does not display them on the Check In, Update, Content Information, and Search pages. – Resets the default values of each hidden metadata field to ensure that unauthorized users cannot search and retrieve documents using the hidden fields. See Create a Profile Rule for the Hidden Metadata Fields on page 3-46. ■ Create a profile rule that: – Allows the display of specific metadata fields related to checking in a resume. – Resets the values of each visible metadata field to ensure that unauthorized users cannot search and retrieve documents using these fields. See Create a Profile Rule for the Visible Metadata Fields on page 3-51. ■ Create a black-hole check in profile that: – Restricts the metadata fields that are hidden or displayed on the Check In, Update, Content Information, and Search pages. – Displays only those fields that are relevant to an employee who is checking in a resume for an internal company position. See Create the Black-Hole Check In Profile for Resumes on page 3-52.

3.2.7.2.1 Create a Profile Rule for the Hidden Metadata Fields To create a profile rule for

hidden metadata fields: 1. Open the Rules tab on the Configuration Manager Application Page , and select Add . The AddEdit Rule Screens is displayed. 2. On the General tab, enter the name of the rule in the Name field for example, NoExtraFields. 3. Optionally, enter a description for the global rule. 4. Add and define the Title metadata field as follows:

a. On the Fields tab, click Add.

The Add Rule Field Screen is displayed.

b. Select Title from the Field Name option list.

c. Select a general position from the Field Position option list. Note: In a black-hole check in profile, it is not advisable to depend on the Exclude non-rule fields check box to hide unnecessary metadata fields. Selecting this check box suppresses the display of all metadata fields that do not belong to the profile’s rules. Therefore, contributors would not see these fields. However, it would not prevent default values from being assigned and subsequently stored on the source page. It would then be possible for unauthorized users to find a black-hole document by searching on the excluded metadata fields. Managing Metadata 3-47

d. Click OK.

The AddEdit Rule Field ’name’ Screen is displayed.

e. Select Hidden from the Type option list to ensure that this metadata field

does not display on the Check In, Update, Content Information, and Search pages. f. Optionally, enter a statement in the Required Message field.

g. Select the Is derived field check box and click the corresponding Edit button.

The Edit Derived Value: Conditions Tab is displayed.

h. On the Conditions tab, click Add.

The Edit Derived Value: Add Condition Screen is displayed. i. Enter the name of the field condition for example, HRsEyesOnly.

j. Click OK.

The Add Condition screen closes and the clause-generating fields display on the lower pane of the Conditions tab. k. In the lower Value field, enter a confidential string for example, No specific title. This will help to prevent unauthorized users from using the Title metadata field to search for and retrieve the documents checked in using this profile.

l. Click OK.

The Edit Derived Value screen closes and the computed Idoc Script clause is added to the derived field text pane.

m. Click OK.

The Add Rule Field screen closes and the Title metadata field is added to the Fields list. 5. Add and define the Author metadata field as follows:

a. On the Fields tab, click Add.