Folder Content Item Revisions

6-6 Application Administrators Guide for Content Server value of the CollectionPropagateEmptyValues configuration variable, which controls whether empty field values are propagated. ■ When you launch metadata propagation, only folders and content items for which you have Write permission to the security group will be affected.

6.1.9 Folder Content Item Revisions

When documents are edited and checked into the content server, the revised document must undergo a process that involves being converted, indexed, and released. Before this process is complete, the system considers the revised document to be the latest version. After the process is complete, the system considers the revised document to be the latest released” version. Depending on how the version release configuration variable CollectionReleasedOnly is set, users with read access to the content item will see either the latest version or nothing if the item is not released. Authors, however, will always see the latest version. By default, this variable is enabled and displays the latest version to all users with read access. ■ Latest Version : If the CollectionReleasedOnly configuration variable is set to false, the visibility of content items is based on the item version rather than the release state. In this case, when a new revision of an existing content item is checked into a folder, the author and all users with read access to the content item are allowed to view the latest version of the revised document. In the latest version visibility mode, the author and users with read access can view revised items before and after they are converted, indexed, and released. In fact, even if the revised content item fails conversion or indexing, it will still be visible to the author and all users with read access. Additionally, if the release date of the new revision is set to a future date, the revised content item will also be visible to the author and all other users with read access. ■ Latest Released Version : If the CollectionReleasedOnly configuration variable is set to true, the visibility of content items is based on the release state rather than the item version. In this case, when a new revision of an existing content item is checked into a folder, the new revision is only visible to the author. The new revision will not become visible to all other users with read access to that content item until it is converted, indexed, and released. This means that until the content item is released, nothing is displayed for non-authoring users. Also, if the release date of the of the new revision is set to a future date, the revised content item will not be visible to other users until that point in time.

6.1.10 Default Metadata Values