Click the Admin Applets link in the Administration Tray. Click the Configuration Manager icon. Click Add on the Information Fields tab. Click OK. Click OK. Click Update Database Design. Click OK. Click Add Table. Select the DocMeta table. Click OK.

Managing Metadata 3-9

3.1.3 Schema Example: Dynamic Option Lists

Creating a dynamic option list enables users to add values to metadata option lists. For example, if a value already exists in an option list, users can select the value from the list. However, if its a new value, users can enter the value into a text field and it becomes available as an option following the next publishing cycle. For more information about automatic publishing cycles and their intervals, see Modifying the Publishing Cycle Interval on page 3-8. To create a dynamic option list, first create a view into the table in the database. The option list values are pulled directly from the metadata columns where they are stored. As content items are checked in, revised, and removed, the option list values change or are updated accordingly. The following is an example of creating a dynamic option list:

1. Click the Admin Applets link in the Administration Tray.

The Administration page is displayed.

2. Click the Configuration Manager icon.

The Configuration Manager: Information Field Tab is displayed.

3. Click Add on the Information Fields tab.

The Add Metadata Field Name Screen is displayed. 4. Enter the name of the metadata field that has the dynamic option list. For example, TestMetadata.

5. Click OK.

The AddEdit Metadata Field Screen for TestMetadata is displayed. 6. Complete the fields as desired but do not select the Enable Option List check box.

7. Click OK.

The screen is closed and the metadata field is added to the Field Info list on the Configuration Manager: Information Field Tab .

8. Click Update Database Design.

The Update Database Design Screen is displayed and informs you that the TestMetadata will be added. Note: The queries for schema publishing are cached up to five minutes. Therefore, publishing more frequently will not retrieve new values until the current cache expires. If a new value is added to a metadata field, that value will not be displayed on the content item’s Content Information page until the next publishing cycle is complete. If one content item is checked with a unique value in a dynamic option list and a second item is checked in with the same value but using a different case, the value is treated as one value in the option list. The case used is dependent on the database sorting scheme. For more information about creating dynamic option lists, see Schema Example: Dynamic Option Lists on page 3-9. 3-10 Application Administrators Guide for Content Server

9. Click OK.

10. Open the Configuration Manager: Views Tab and click Add. The Add View Screen: Select Table screen is displayed.

11. Click Add Table.

The Select Table Screen is displayed.

12. Select the DocMeta table.

13. Click OK.

The Select Table screen is closed and the DocMeta table is added to the Tables list on the Add View Screen: Select Table screen.

14. Click Next.