Click OK. Select Revision from the Field option list. Select Begins With from the Operation option list. Click Add. Click OK.

Managing Metadata 3-49

e. Select Hidden from the Type option list to ensure that this metadata field

does not display on the Check In, Update, Content Information, and Search pages. f. Optionally, enter a statement in the Required Message field.

g. Select the Is derived field check box and click the corresponding Edit button.

h. On the Conditions tab, click Add.

i. Enter the name of the field condition for example, HRsEyesOnly4.

j. Click OK.

k. Select Content ID from the Field option list.

l. Select Begins With from the Operation option list.

m. Enter a confidential string or, optionally, click Select.

The Edit Derived Value: Select Field Screen is displayed. You can select a content item from the list. However, to ensure greater security, you should enter a unique string for example, Res. This helps ensure that unauthorized users cannot search and retrieve these documents using the Content ID metadata field.

n. Click OK if you selected a content item from the

Content Item View Screen .

o. Click Add.

p. Click OK.

q. Click OK.

8. Add and define the Revision metadata field as follows:

a. On the Fields tab, click Add.

b. Select Revision from the Field Name option list.

c. Select a general position from the Field Position option list.

d. Click OK.

e. Select Hidden from the Type option list to ensure that this metadata field

does not display on the Check In, Update, Content Information, and Search pages. f. Optionally, enter a statement in the Required Message field.

g. Select the Is derived field check box and click the corresponding Edit button.

h. On the Conditions tab, click Add.

i. Enter the name of the field condition for example, HRsEyesOnly5.

j. Click OK.

k. Select Revision from the Field option list.

l. Select Begins With from the Operation option list.

m. Enter a confidential string in the upper Value field for example, Res. This helps ensure that unauthorized users cannot search and retrieve these documents using the Revision metadata field.

n. Click Add.

o. Click OK.

3-50 Application Administrators Guide for Content Server

p. Click OK.