Open the Data Engine Control Center, see Click the Snapshot tab. Select the Enable Last Access updates check box. Select the Autoload check box. Open the Data Engine Control Center, see Click the Snapshot tab. Make the necessary changes in the activity me

Managing Content Tracker 8-49 enter a value for the Last Access field, and there is no specified default value, then the field is not populated when a content item is checked in. The checkin date or most recent access date is only recorded once a data reduction has been run. To support the requirements for particular applications, you can use the Autoload option to backfill the Last Access field for existing content, see Populating the Last Access Field Using the Autoload Option on page 8-49. For all future content item checkins, you can configure the Last Access custom metadata field by setting the Default Value field. The value you enter must be a function or an expression that will cause the field to be populated with the date and time of content checkin. This ensures that the current date and time is automatically entered into the Last Access field. To populate the Last Access field using the Default Value field:

1. Open the Content Tracker Administration page:

Select the Administration tray, then Content Tracker Administration 2. Click the Configuration Manager icon. The Configuration Manager interface is displayed. 3. On the Information Fields tab, select the custom metadata field that you have linked to the Last Access metric and click Edit. The Edit Custom Info Field screen is displayed. 4. In the Default Value field, enter an expression that will cause the field to be populated with the date and time of content checkin. For example, you could specify a default value of dateCurrent to cause the Last Access field to be populated with the current checkin date and time.

5. Click OK.

The Last Access custom metadata field is updated. 6. Backfill the Last Access field in for existing content, see Populating the Last Access Field Using the Autoload Option on page 8-49.

8.4.5.11.2 Populating the Last Access Field Using the Autoload Option The Autoload option

on the Snapshot tab allows you to retroactively replace NULL values in the Last Access field with the current date and time. The only DocMeta records that are affected using the Autoload option are those where the Last Access metadata field is empty NULL. To populate the Last Access field using the Autoload option:

1. Open the Data Engine Control Center, see

Accessing the Data Engine Control Center on page 8-43.

2. Click the Snapshot tab.

Note: The Last Access custom metadata field must already exist. If not, you must create it and link it to the Last Access activity metric function. See Creating the Custom Metadata Field for the Last Access Metric on page 8-45. 8-50 Application Administrators Guide for Content Server The snapshot function must be enabled; otherwise the activity metrics options are not activated. See Enabling the Snapshot Function and the Activity Metrics Options on page 8-47.

3. Select the Enable Last Access updates check box.

4. Link the Last Access metric to the applicable custom metadata field, see Linking Activity Metrics Functions to Search Relevance Metadata Fields on page 8-47.

5. Select the Autoload check box.

6. Click OK.

A confirmation dialog box is displayed and the current date and time are inserted into the applicable Last Access fields those with NULL values in Content Servers DocMeta database table.

8.4.5.11.3 Populating the Last Access Field for Batchloads and Archives To ensure proper

retention of archived and batchloaded content, you must set the Last Access field date for the importinsert. Otherwise, the access date for these content items will be NULL, and retention based on this field will fail. The name of the Last Access field is based on the name you specified in Configuration Manager, see Creating the Custom Metadata Field for the Last Access Metric on page 8-45. In the case of Last Access, xLastAccess would be used in the importinsert. Refer to the Enable Last Access updates checkbox and corresponding data field on the Snapshot Tab on page A-158. To populate the Last Access field using Content Servers Batch Loader: 1. Access the Batch Loader. 2. Create a file record that establishes an appropriate Last Access date. The following is an example of an applicable file record: This is a comment Action=insert dDocName=Sample1 dDocType=ADACCT xLastAccess=511998 dDocTitle=Batch Load record insert example dDocAuthor=sysadmin dSecurityGroup=Public primaryFile=links.doc Tip: By default, the Autoload query sets the Last Access metadata field to the current date and time. However, you may customize the query to set the Last Access field to dCreateDate, dReleaseDate, or any other time that meets the needs of your application. See Customizing the Autoload Option SQL Query on page 8-89. Note: The Last Access date can be used in conjunction with Retention Manager to maintain retention schedules. Ensuring that this field is set properly during batchloads and archives is important for the success of the retention. Please consider carefully what date is most reflective of when the content was last accessed. For example, an import of 1998 data is probably better tagged with that date than the date you perform the import. Managing Content Tracker 8-51 dInDate=8152001 EOD 3. Run the Batch Loader to process the file record.

8.4.5.12 Editing the Snapshot Configuration

To modify the current snapshot activity metrics settings:

1. Open the Data Engine Control Center, see

Accessing the Data Engine Control Center on page 8-43.

2. Click the Snapshot tab.

The snapshot function must be enabled; otherwise the activity metrics options are not activated. See Enabling the Snapshot Function and the Activity Metrics Options on page 8-47.

3. Make the necessary changes in the activity metrics fields.

4. Click OK.

A confirmation dialog box is displayed.

5. Click OK.

The snapshot state and Content Trackers configuration file sct.cfg are updated. Content Tracker performs minimal error checking on the activity metrics field names. Be aware that the fields on the Snapshot tab are case-sensitive. It is important that all field values are spelled and capitalized correctly. For more information about the specific Content Tracker error checks for the snapshot function, see the Snapshot Tab on page A-158. To verify the modified values of the snapshot and activity metrics configuration variables, you can access the Content Trackers sct.cfg file in the following directory: cs_rootdatacontenttrackerconfigsct.cfg Optionally, you can manually edit the configuration settings for the snapshot activity metrics. For more detailed information about the specific activity metrics configuration variables and how to manually edit them, see Configuration Variables on page 8-84 and Manually Setting Content Tracker Configuration Variables on page 8-87, respectively.

8.4.5.13 AddingEditing Service Entries

To add or edit a service:

1. Open the Data Engine Control Center, see

Accessing the Data Engine Control Center on page 8-43.

2. Click the Services tab.