Gather Information Customize Metadata Define Content Types Define Security Groups, Users, and Roles Design the Web Site

B-2 Application Administrators Guide for Content Server Figure B–1 Web Layout Example On the Library web pages, these features are displayed as links with a title next to a file-folder icon. When clicking on a folder that represents a query, the result produces a set of links to files that match the querys criteria. B.1.2 Defining the Site Structure and Displaying Criteria Define the web site structure in the Web Hierarchy pane of the Web Layout Editor. Then define criteria to display specific files when the user clicks a folder or link. The criteria for each link is based on the metadata for each file. Besides executing a query, links can jump to another page of links, go to a URL, or display a report. The following examples demonstrate how links are setup to display files. ■ Example 1: To enable users to access engineering forms from a link named Forms, create a content type named Forms. Use Configuration Manager; see the Oracle Fusion Middleware System Administrators Guide for Content Server. Then, create a query with Type equal to Forms using the Web Layout Editor. ■ Example 2: To enable users to access specific Standard Work Procedures, create a content type called SWP using Configuration Manager, and create a query of Type equal to SWP and Content Name substring of 7200. B.1.3 Task Sequence The following steps demonstrate the typical sequence of tasks for creating a web site with the Web Layout Editor:

1. Gather Information

. The first step is to gather information about how your users would intuitively retrieve information; what do they want and how would they typically search for it? How does this impact security?

2. Customize Metadata

. If necessary, customize your sites metadata by creating any additional fields that might be useful described in Chapter 2, Managing Repository Content .

3. Define Content Types

. Define the content types to support your site described in Chapter 2, Managing Repository Content . Building a Web Site B-3

4. Define Security Groups, Users, and Roles

. Create security groups and users, and assign roles to users to establish their permissions described in the Oracle Fusion Middleware System Administrators Guide for Content Server.

5. Design the Web Site

. Create the web site layout. Although a web site provides a structure that allows navigation to locate and display files, it is not required. Some companies might prefer users to use only the search engine to find files, others might want to use both a navigation structure and a search engine. To design the web site, it is helpful to first draw a web site structure as shown in Figure B–2 . Figure B–2 Example Web Structure B.2 Working with Web Pages This section covers these topics: ■ About Web Pages on page B-3 ■ Local Page on page B-4 ■ External URL on page B-4 ■ Query on page B-4 ■ Report on page B-4 B.2.1 About Web Pages After completing the initial plan, build the web site and determine how it functions. Revise it if it does not perform properly or is not manageable. Continue this process until you have a design that is going to work for you and the users. The links on a page jump to one of these: ■ Local page ■ URL ■ Query ■ Report The links all look similar and can be combined on the same page as shown on the local page in Figure B–3 : B-4 Application Administrators Guide for Content Server Figure B–3 Links in Example Local Page B.2.2 Local Page A local page can be one of two types: a directory or a report. A local page that is a directory can contain links that open another local page, open a URL, or run a query. Only administrators can create a local page that is a report. Administrators or subadministrators with appropriate rights can create a local page that is a directory. B.2.3 External URL An external URL is a link to a specified URL web address. You can link to any URL address or web page on the intranet or internet. B.2.4 Query A search query produces a page containing links to files that meet the criteria of a defined query. The page looks the same as a page resulting from a content search. B.2.5 Report Reports are either Active or Historical. Active reports appear as a file folder link and perform a database query each time they are run, generating a display of current information. Like Active Reports, Historical Reports appear as a file folder link, but they contain information that was queried at the time they were initially run. They do not perform a database query each time they are opened, and the report is only changed if it is updated. B.3 Using the Web Layout Editor Application Use the Web Layout Editor application to perform the following tasks to build the web site. Subadministrators do not have access to the Query Result Pages function in the Options menu nor to any applications for which they do not have rights. Additionally, subadministrators have viewing, editing, and deleting rights that are restricted as described in these sections: ■ Adding a New Web Page on page B-5 Important: Queries can inherit the security group andor the account that the page links are on. If the security group or account is inherited, it automatically restricts the query to files in that security group or account. Building a Web Site B-5 ■ Editing Web Page Properties on page B-5 ■ Creating a Local Page Link on page B-5 ■ Creating an External URL Link on page B-5 ■ Editing a Hierarchical Web Page Structure on page B-6 B.3.1 Adding a New Web Page To add a new web page to the web layout: 1. In the Web Page Hierarchy Pane , click Add. The Add Web Page Screen is displayed. 2. Enter information about the new page.

3. Click OK.