Select Content ID from the Field Name option list. Click OK. Select Hidden from the Type option list to ensure that this metadata field Select the Is derived field check box and click the corresponding Edit button. On the Conditions tab, click Add.

3-48 Application Administrators Guide for Content Server The User View Screen displays. Select the applicable user name. For example, select an HR employee or whoever is authorized to view the documents checked in using this profile. This will help ensure that unauthorized users cannot search and retrieve these documents using the Author metadata field.

n. Click OK.

The User View screen closes and the selected user is entered in the upper Value field.

o. Click Add.

The clause is added to the clause pane.

p. Click OK.

q. Click OK.

6. Add and define the Security Group metadata field as follows:

a. On the Fields tab, click Add.

b. Select Security Group from the Field Name option list.

c. Select a general position from the Field Position option list.

d. Click OK.

e. Select Hidden from the Type option list to ensure that this metadata field

does not display on the Check In, Update, Content Information, and Search pages. f. Optionally, enter a statement in the Required Message field.

g. Select the Is derived field check box and click the corresponding Edit button.

h. On the Conditions tab, click Add.

i. Enter the name of the field condition for example, HRsEyesOnly3.

j. Click OK.

k. Select Security Group from the Field option list.

l. Select Matches from the Operation option list.

m. Select an applicable choice from the Value option list. For example, select HR or any other department that is authorized to view the documents checked in using this profile. This helps ensure that unauthorized users cannot search and retrieve these documents using the Security Group metadata field.

n. Click Add.

o. Click OK.

p. Click OK.

7. Add and define the Content ID metadata field as follows:

a. On the Fields tab, click Add.

b. Select Content ID from the Field Name option list.

c. Select a general position from the Field Position option list.

d. Click OK.

Managing Metadata 3-49

e. Select Hidden from the Type option list to ensure that this metadata field

does not display on the Check In, Update, Content Information, and Search pages. f. Optionally, enter a statement in the Required Message field.

g. Select the Is derived field check box and click the corresponding Edit button.

h. On the Conditions tab, click Add.

i. Enter the name of the field condition for example, HRsEyesOnly4.

j. Click OK.