Select Expiration Date from the Field Name option list. Click OK. Select Hidden from the Type option list to ensure that this metadata field Select the Is derived field check box and click the corresponding Edit button. On the Conditions tab, click Add. C

3-50 Application Administrators Guide for Content Server

p. Click OK.

9. Add and define the Release Date metadata field as follows:

a. On the Fields tab, click Add.

b. Select Release Date from the Field Name option list.

c. Select a general position from the Field Position option list.

d. Click OK.

e. Select Hidden from the Type option list to ensure that this metadata field

does not display on the Check In, Update, Content Information, and Search pages. f. Optionally, enter a statement in the Required Message field.

g. Select the Is derived field check box and click the corresponding Edit button.

h. On the Conditions tab, click Add.

i. Enter the name of the field condition for example, HRsEyesOnly6.

j. Click OK.

k. In the lower Value field, enter a confidential string for example, No specific release date. This will help to prevent unauthorized users from using the Release Date metadata field to search for and retrieve the documents checked in using this profile.

l. Click OK.

m. Click OK.

10. Add and define the Expiration Date metadata field as follows:

a. On the Fields tab, click Add.

b. Select Expiration Date from the Field Name option list.

c. Select a general position from the Field Position option list.

d. Click OK.

e. Select Hidden from the Type option list to ensure that this metadata field

does not display on the Check In, Update, Content Information, and Search pages. f. Optionally, enter a statement in the Required Message field.

g. Select the Is derived field check box and click the corresponding Edit button.

h. On the Conditions tab, click Add.

i. Enter the name of the field condition for example, HRsEyesOnly7.

j. Click OK.

k. In the lower Value field, enter a confidential string for example, No specific expiration date. This will help to prevent unauthorized users from using the Expiration Date metadata field to search for and retrieve the documents checked in using this profile.

l. Click OK.

m. Click OK.

11. Click OK.

Managing Metadata 3-51 The Add Rule screen closes.

3.2.7.2.2 Create a Profile Rule for the Visible Metadata Fields To create a profile rule for

visible metadata fields:

1. On the Rules tab, select Add.

2. On the General tab, enter the name of the profile rule in the Name field for example, VisibleFields. 3. Optionally, enter a description for the profile rule. 4. Add and define the Type metadata field as follows:

a. On the Fields tab, click Add.