Click Records then Configure then Settings from the Top menu. Click Submit Update. A message is displayed stating the configuration was Click OK.

6-14 Oracle Fusion Middleware Setup Guide for Universal Records Management

6.2.2.4 Deleting a Security Classification

A classification cannot be deleted until any references to the classification in content are removed see Viewing Security Classification References on page 6-15. Security classification assignments must also be manually removed from users see Removing a User’s Classification on page 6-16. If you attempt to delete a security classification still in use, a message is displayed stating the classification is in use by users it is assigned to users and must be removed or by content. Search for security classifications from the Search page. Use the search results to see which items have the classification in use. Screening can also be used to quickly isolate content. For further information, see the Oracle Fusion Middleware Administrators Guide for Universal Records Management.

1. Click Records then Configure from the Top menu. Click Security then Security

Classification . The Configure Security Classification Page is displayed.

2. Click the Delete icon a red X next to the classification to delete.

3. A message is displayed stating the security classification was deleted successfully.

4. Click OK.

6.2.2.5 Setting the Declassification Time Frame

Classified items are automatically declassified after 25 years unless they were exempted from declassification. When an item is declassified, the Declassify On Date field is compared to the Publication Date, and if the retention period for classification status exceeds ten years, an alert is presented to the user.

1. Click Records then Configure then Settings from the Top menu.

The Configure Retention Settings Page is displayed. If necessary, expand the Security section. 2. In the Maximum years before declassifying field, enter the number of years after which items will be declassified the default is 25. If this field is not available, the Admin.PrivilegedEnvironment right is not assigned to the user viewing the page. f this field is set to 0 and auto-computation of declassification dates is chosen, any classified items currently in the system are set to declassified.

3. Click Submit Update. A message is displayed stating the configuration was

successful.

4. Click OK.

Permissions: The Admin.RecordManager and Admin.SecurityClassifications rights are required to perform this action. These rights are assigned by default to the Records Administrator role. You must also be assigned the highest security level to view all of the available classifications for deleting. Permissions: The Admin.PrivilegedEnvironment right is required to perform this action. This right is assigned by default to the Records Officer and Records Administrator roles. Additional Security Settings 6-15

6.2.2.6 Viewing Security Classification References