Monthly Progress Report September 2014
Western I ndonesia National Roads I mprovement Project 42
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Monthly Progress Report September 2014
Western I ndonesia National Roads I mprovement Project 43
6 PROJECT PERFORMANCE
6.1 World Bank and GOI Compliance
6.1.1 World Bank Missions
No World Bank implementation mission this period.
6.1.2 Agreed Key Actions and Mission Plans During Recent World Bank Visit
A brief project review meeting took place on September 29, 2014 in the Bina Marga office. Shown below are the latest status of the Agreed Key Actions .
It was understood that Bina Marga will propose another two packages to replace package 9 and package 18. The candidates of the replacement are in North Sumatera Province. CTC formally
submitted the Technical Analysis Report of Proposed roadlines.
A list of the key actions to be monitored during the next progress review meeting is listed below.
No. Action
By Whom Status and Target dates
1 Project reviews
DGH and Bank
• October 2014
2 ToR for Capacity Enhancement on
Disaster Risk Mitigation PMU and
CTC •
TLKJ is reviewing the new draft TOR and will send it to Bank in early October 2014.
• TLKJ will prepare and submit to the Bank the
request for manifestation of interest by early October 2014.
• TLKJ will also prepare and submit to the Bank
the request for proposals by the end of October 2014.
3 Complete and send to the Bank
UKL UPL for package 4 CTC
• Under process environmental permit from the
Bupati Muko-muko. •
The environmental permit of UKLUPL Package 4 will be submitted to Bank on first week of
October 2014.
4 Submit LARAP documents for
packages 7, 8, 10 and 12 for Bank review
DGH •
8, 10 - NOL given on August 12, 2014. •
7, 12 submitted on September 29. 5
Submit to the Bank the LARAP monitoring report for package 2
PMU •
Will be submitted in Oct. 2014. 6
Submit to the Bank the LARAP monitoring reports for packages
6, 11 and 19 PMU
• Will be submitted in Oct. 2014.
7 Submit to the Bank the LARAP
monitoring report for packages 13 and 15
PMU •
Will be submitted in November 2014. 8
Submit to the Bank the LARAP for packages 14, 20 and 21
PMU •
Will be submitted in October 2014. 9
Submit to the Bank the LARAP monitoring report for package 17
PMU •
Will be submitted on Oct. 2014.
10 Finalize NCB standard bidding
document SBD for full e- procurement
MPW Bintek,
PMU, Pusdata, and
Bapekon and Bank
• The Bank cannot agree on three final requests
by Bapekon. Bapekon staff will seek the agreement of their Director to desist from
these requests by October 7, 2014. If no agreement can be reached in the week of
October 6, the Bank will have to ask the director
general of
DGHBappenas for
assistance to avoid further delays in project
Monthly Progress Report September 2014
Western I ndonesia National Roads I mprovement Project 44
No. Action
By Whom Status and Target dates
implementation. •
As soon as the NCB standard bidding document is approved, DGH can move ahead with the
bidding process of packages 6 and 9 without having to submit the specific documents to the
Bank for no-objection since these are subject to prior review however, we are pleased to
have a look at the technical aspects of these documents to make sure they are consistent.
11 Bidding of Package 17
PMU •
Bid opening took place on August 15, 2014. Six bidders submitted their bids.
• Submit the BER in the week of October 6.
Please note that the Bank needs to receive all BERs within one month of bid opening since new
rules in terms of bid security extension will make it much harder for the Bank to accept bid security
extension requests.
12 Bidding of package 5
PMU •
Bid Opening Record forwarded to Bank on September 23, 2014.
• Bid Evaluation Report for the Bank s prior
review by October 23.
13 Bidding of packages 11 and 13
PMU •
NOL to the bidding document of the two packages issued on August 6, 2014. DGH
received a complained related to the PQ. •
The invitation to bid was issued August 14, 2014.
• The PMU will send to the Bank by October 6,
2114 a copy of bid documents and a statement that DGH has not received any further
complainant, so the Bank can close the complaint in our system.
• The Bid opening for package 13 took place on
October 3 and DGH will submit BER to the Bank by November 3.
14 Submit the bidding document of
package 15 ICB to the Bank for NOL
PMU •
If the SBD for NCB E-Procurement is agreed, the Bank will consider going for full ICB E-
Procurement for package 15 as a pilot.
15 The auditing report of the 2012
and 2013 financial statements PMU and
Bank •
The PMU needs to report back to the Bank on how
they have
implemented the
recommendations of the auditors by the end of November.
16 Submit to the Bank the revised
PMM, including the web application
PMU •
The revised PMM, including the supplement with the procedures to activate component 4
of the loan agreement, will be submitted on October 17, 2014.
17 Finalize ToR for technical and
financial audit and submit proposal to DFAT for funding
DGH team leader for
EINRIP and Bank
• The Bank will finalize the TOR in the end of
October 2014. •
DGH and EINRIP will meet in the beginning of October to discuss the details regarding the
audit of the four ongoing packages through their TFAC consultants.
18 Make sure that adequate budgets
for LARAP implementation are allocated in 2015 for packages all
packages, especially packages 14, 16, 20, 21, 12 and 7
DGH •
DGH will checked to Local Government of West Sumatera and Balai III for 16 and for all other
package for which they do not have yet this information and report back to the Bank by
October 10.
19 LARAPs for packages 2 Padang
Sawah Simpang Empat
DGH •
NOL for additional LARAP issued on Submitted to Bank on July 21, 2014.
• On August 18, 204 Bank sent a reminder to the
Monthly Progress Report September 2014
Western I ndonesia National Roads I mprovement Project 45
No. Action
By Whom Status and Target dates
PMU to complete the LARAP implementation process and submit documentary evidence.
• The TL of DSC reported a change of design of
the slope protection. Bank will follow up on the impact on LARAP in a meeting planned for mid-
October.
20 LARAPs for packages 3
Manggopoh - Padang Sawah PMU
• On August 18, 2014 the Bank sent a reminder
letter to
PMU to
complete LARAP
implementation process
and submit
documentary evidence. Bank will follow up on the impact on LARAP in a meeting planned for
mid-October.
21 Engineering design and
reviewapproval of slope protection design completion and
the nomination of the chief inspector for package 4
DSC •
The PMU will send to the Bank a copy of these designs for information by the end of October.
22 PMU to submit draft DED and EE
of package 7, 8, 10, and 12 PMU
• Bina Marga decided to redesign these four
packages based on 2011 standard. •
The PMU will send to WB the revised designs and OE on November 17, 2014.
23 PMU to submit draft DED and EE
of package 14, 16, 20, and 21 PMU
• The PMU will send draft DED and OE to WB on
November 30, 2014.
24 DSC additional staffs
PMU and DSC
• The TL of DSC informed the Bank team that
DSC is finalizing the contract addendum 1 for additional staff, asking for one highway
inspector, one surveyor, and one laboratory technician for each work package and, for the
central office, one highway engineer, one bridge engineer, one quality engineer, one
social and environmental specialist, and one QAT operator.
• To expedite the process, the Bank team
suggested that PMU and DSC to submit a request letter for some staffs who are urgently
needed e.g. bridge engineer package 2, supervision engineer, and environmental
specialist, rather than waiting for the complete addendum.
• DSC will submit the request to the PMU in the
second week of October. 25
Submission of IFR PMU
• The PMU will submit the IFR for the period July
to September by November 15. 26
Approving of field engineering for package 1 to 4
DSCDGH •
Month of October. 27
Submission of environmental management plan for packages 2
and 3 CTCDGH
• By October 15.
28 Submission of environmental
management plan for packages 1 and 4
CTCDGH •
By October 30.
29 Status reports to be sent to the
environmental agency, which approved the environmental
documents. CTCDGH
• Submission of status reports at regular
intervals as per local law. Please copy the Bank on the submission of these reports.
30 Replacement packages for
package No. 9 Rantau Tijang Kota Agung and package No. 18
Mukomuko Batas Sumbar Biha
CTCDGH •
If DGH wants to try to include them in this project,
design works
need to
start immediately since no new bidding processes
can be started after March 31, 2015 otherwise
