Monthly Progress Report September 2014
Western I ndonesia National Roads I mprovement Project 45
No. Action
By Whom Status and Target dates
PMU to complete the LARAP implementation process and submit documentary evidence.
• The TL of DSC reported a change of design of
the slope protection. Bank will follow up on the impact on LARAP in a meeting planned for mid-
October.
20 LARAPs for packages 3
Manggopoh - Padang Sawah PMU
• On August 18, 2014 the Bank sent a reminder
letter to
PMU to
complete LARAP
implementation process
and submit
documentary evidence. Bank will follow up on the impact on LARAP in a meeting planned for
mid-October.
21 Engineering design and
reviewapproval of slope protection design completion and
the nomination of the chief inspector for package 4
DSC •
The PMU will send to the Bank a copy of these designs for information by the end of October.
22 PMU to submit draft DED and EE
of package 7, 8, 10, and 12 PMU
• Bina Marga decided to redesign these four
packages based on 2011 standard. •
The PMU will send to WB the revised designs and OE on November 17, 2014.
23 PMU to submit draft DED and EE
of package 14, 16, 20, and 21 PMU
• The PMU will send draft DED and OE to WB on
November 30, 2014.
24 DSC additional staffs
PMU and DSC
• The TL of DSC informed the Bank team that
DSC is finalizing the contract addendum 1 for additional staff, asking for one highway
inspector, one surveyor, and one laboratory technician for each work package and, for the
central office, one highway engineer, one bridge engineer, one quality engineer, one
social and environmental specialist, and one QAT operator.
• To expedite the process, the Bank team
suggested that PMU and DSC to submit a request letter for some staffs who are urgently
needed e.g. bridge engineer package 2, supervision engineer, and environmental
specialist, rather than waiting for the complete addendum.
• DSC will submit the request to the PMU in the
second week of October. 25
Submission of IFR PMU
• The PMU will submit the IFR for the period July
to September by November 15. 26
Approving of field engineering for package 1 to 4
DSCDGH •
Month of October. 27
Submission of environmental management plan for packages 2
and 3 CTCDGH
• By October 15.
28 Submission of environmental
management plan for packages 1 and 4
CTCDGH •
By October 30.
29 Status reports to be sent to the
environmental agency, which approved the environmental
documents. CTCDGH
• Submission of status reports at regular
intervals as per local law. Please copy the Bank on the submission of these reports.
30 Replacement packages for
package No. 9 Rantau Tijang Kota Agung and package No. 18
Mukomuko Batas Sumbar Biha
CTCDGH •
If DGH wants to try to include them in this project,
design works
need to
start immediately since no new bidding processes
can be started after March 31, 2015 otherwise
Monthly Progress Report September 2014
Western I ndonesia National Roads I mprovement Project 46
No. Action
By Whom Status and Target dates
Bengkunat and Sibolga Sorkam
works implementation will go beyond the closing date. However, before starting the
design works under the project, DGH needs to confirm that they will finance the works with
ABPN budget in case the technical and economic evaluation is not satisfactory or the
bidding for civil works cannot start 31before March 31, 2015. In addition, DGH needs to
provide the Bank with the technical and economic evaluation for the new sections by
the end of November at the latest the Bank is available to meet at your convenience to
discuss the scope of this evaluation.
31 Meeting to review the status of
work package readiness, including LARAP implementation and
respective budgets, and preparation of time schedule for
packages to be ready to bid by March 31, 2015
PMU and WB
• Bank and PMU to meet in the third week of
October.
6.1.3 Performance Indicators
GOI and the World Bank have agreed on a set of Key Performance Indicators KPIs to measure the
project s performance in achieving its stated development objectives. These KPIs are provided in the World Bank s Project Appraisal Document PAD, together with baseline data and targets.
The annual targets for KPIs that are indicated in the Project Appraisal Document are based on the
initial Project Implementation Schedule as shown in Appendix I.
The CTC is concentrating on the establishment of precise definitions, calculation methods and data collection procedures to monitor the KPIs.
6.2 Implementation Support Components
6.2.1 Core Team Consultant CTC
The CTC is responsible to provide support to the PMU and DGH in the management of the Project, based in Jakarta. The CTC tasks include financial and progress monitoring and reporting, information
management and dissemination, quality assurance and performance review for the Design and Supervision Consultants DSC, implementation and monitoring of the anti-corruption action plan,
support for project monitoring and evaluation, and support for implementation of a training program to support project management and implementation.
The CTC contract No. 06-20CTCTALN80431112 was signed on 5 November 2012 by both DGH and a Joint Venture of PT. Perentjana Djaja, Yongma Engineering Co.Ltd., and PT. Epadascon
Permata Engineering Consultant.
Monthly Progress Report September 2014
Western I ndonesia National Roads I mprovement Project 47
The main CTC activities during September 2014 are as follows: •
Continue assistance to PMU as and when required. •
Prepare and submit Monthly Progress Report for September 2014 •
Prepared and submit Quarterly Report for the 3rd Quarter of Year 2014 •
Finalization of International Competitive Bidding full e-proc documents for Package No.15 Sibolga
Batas Tapsel •
Finalization of National Competitive Bidding full e-proc documents for Package 6 Ps. Pedati Kerkap and Package No. 19 Lais
Bitunan •
Monitoring LARAP implementation at Padang Pariaman Package 10 •
Meeting with World Bank and PMU to update Agreed Key Actions and Mission Plans •
Monitoring of implementation of environmental mitigation measures •
Monitoring of financial status and disbursements •
Conducted technical design review of DED safety audit •
Prepared issued letters to PMU and DSC •
Attended Pre-Bid Conference for Package No.11 Bantal Mukomuko and Package No.13 Sp.
Rukis Tj. Kemuning and participated in the Site Visits.
• Attended Bid submission and opening for Package No.5 Simpang Rampa
Poriaha •
Conducted socialization workshop and finalization of Project Management Manual PMM •
Assisted Procurement Committe POKJA in preparing responses to questions and queries from bidders of Package 11 Bantal
Mukomuko and Package 13 Sp. Rukis Tj. Kemuning
• Attended WINRIP coordination meeting in Padang
• Attended Land Acquisition coordination meeting for Package 11 at Bina Marga Jakarta.
• Attended Environment meeting at Bengkulu Muko-muko
• Attended meeting with sub Directorate of Road Safety Environmental.
6.2.2 Design and Supervision Consultant DSC
The Design and Supervision Consultant DSC will be responsible for design of WP 2 and WP 3 civil works and supervision of all civil works. They will have the role of Engineer under a FIDIC-type
contract. The tasks include the preparation and maintenance of a quality assurance plan, validation and updating of designs, supervision of all civil works, environmental and social monitoring and
management, and support for financial and progress monitoring and reporting. The DSC will also be responsible for quality assurance of materials and workmanship, certifying
whether or not contractors have achieved the required results, as well as documentation and reporting based on the financial management plan. They will prepare a Quality Assurance system
covering all subprojects, and continuously monitor the effectiveness of their supervision procedures. The team will be contracted and managed by DGH through the Bina Marga Regional Office Balai II,
and will be based in Padang, West Sumatera. DSC contract was negotiated in Balai Besar Pelaksanaan Jalan Nasional II Balai-II of DGH. The
negotiation result and draft contract have been sent to WB on 25 March 2013 for review and
Monthly Progress Report September 2014
Western I ndonesia National Roads I mprovement Project 48
approval. The Bank issued no objection letter on the negotiation results and draft contract with letter dated 19 April 2013.
6.2.3 Road Sector Institutional Development
This component consists of technical assistance for capacity building for the new environmentrisk mitigation and road safety unit to enhance its capacity for disaster risk assessment and planning, risk
mapping of land-slides, coastal erosion, earthquake and floods, analysis of alternative road designs for road segments passing through critical environmental assets and vulnerable areas.
It is planned so far that there will be three 3 consultant services for: •
Capacity Building of Disaster Risks Reduction •
Capacity Building for Environmental Management •
Capacity Building for Road Safety Draft of the respective Terms of Reference has been being finalized by the Sub-Directorate of
Environment and Road Safety outlining the proposed scope activities for the component. During preparation of this Report, the procurement for consultants under this component has not
yet been started. Preparation for the procurement would be coordinated by the PMU, the DGH Procurement Team and the CTC.
6.3 TRAINING TO SUPPORT PROJECT IMPLEMENTATION
The work during this reporting month is actually inseparable continuation of what were prepared and done during previous month August 2014 summarized below:
• Continuing to assist PMU in the actions of perfecting the PMM document to be ready for
socializationdissemination. •
Assisting the PMU in carrying out the Updated PMM Socialization Workshop, that has finally been decided to be carried out in Padang on 10
th
11
th
September, and not in Batam during the last week of June 2014 nor the last week of August 2014 in Padang...
The work during this reporting month was actually the work of the first half of September 2014, since the second half of the month September was part of the intermittent period for
both the Training Specialist and Assistant Training Specialist. The work during the first half of this reporting month was then focused on the following activities:
6.3.1 Updating the Project Management Manual PMM
• Continuing to assist the actions of perfecting some chapters of PMM based on some
additional suggestions from the respective PMU Officials and resource persons, that still be required for the document to be ready for socializationdissemination.
Apparently, especially chapter 7 of the PMM: Contract Implementation, still requires
