Western I ndonesia National Roads I mprovement Project 22
4.2 Procurements
Procurement shall be conducted under the Bank s Procurement Procedures as mentioned in the Loan Agreement. The International Competitive Bidding ICB based on the Bank letter Ref. WINRIP136 will
apply to the packages with the construction estimated cost more than US 25 Million to comply with the new Bank s threshold for ICB. According to the GOI regulation, a prequalification shall be applied for the
packages with the construction estimated cost more than IDR 10 Billion. Review from previous procurement process, the World Bank in the Aide Memoire requested to GOI, for next 4 ICB subprojects
qualification still used Pre-Qualification and for remaining sub-project must be process with Post Qualification. As well as for all NCB the World Bank also requested to follow Post Qualification in
procurement process. All subprojects for WP-1 have been started with prequalification since 30 December 2011 for ICB multiple
contract. This was an advanced procurement action agreed by both DGH and the World Bank prior to the CTC establishment. All AWP-1 sub-projects had signed the contract. The last 2 sub-projects, Package 02: Pd.
Sawah
Simpang Empat and Package 03: Manggopoh Padang Sawah, signed the contract on December
6, 2013 and NOL for disbursement for all 4 packages had been issued by the World Bank on December 10, 2013.
As of the reporting month November 2014, a more detailed current updates are fully described in Sub-Chapter 1.5 Procurement on Page 3 of this Report and consolidated project status in a tabulated
format shown in Table 1.1 on page 7 of this Report.
Under Category 3 of Loan Agreement there are three 3 consultancy packages namely ; 1. Capacity Building For Disaster Risks Reduction
2. Capacity Building For Environmental Management 3. Capacity Building For Road Safety
Consultants for the three 3 consultancy packages are still to be procured. A more detailed updates can be found in Sub-Chapter 1.5 Procurement on Page 6 of this Report.
Draft Terms of References for the three packages are in the process of finalization.
The WINRIP updated Procurement Plan is attached as Appendix F.
4.3 Civil Works Implementation
All 4 contract packages under AWP-1 are currently under construction by different contractors. Commencement of works for all the 4 packages commenced on the 2
nd
week of January 2014. Table 4.1 shows the details for each contract packages.
Western I ndonesia National Roads I mprovement Project 23
Table 4.1
Program Contract
Package Contractor
Name of Road Province
Contract Signed
Notice to
Proceed Contract
Time Completion
Date
AWP-1 1
Jaya Konstruksi Manggala
Pratama Tbk Biha - Krui
Lampung Nov 25,
2013 Jan 8,
2014 640 CD
Oct 9, 2015 2
Jaya Konstruksi Manggala
Pratama Tbk Padang Sawah
Sp. Empat including Air
Gadang West
Sumatera Dec 6,
2013 Jan 6,
2014 730 CD
Jan 5, 2016 3
Jaya Konstruksi Manggala
Pratama Tbk Manggopoh
Padang Sawah West
Sumatera Dec 6,
2013 Jan 6,
2014 730 CD
Jan 5, 2016 4
PT. Waskita Karya and PT. Mulya
Turangga JO Ipuh - Bantal
Bengkulu Nov 14,
2013 Jan 10,
2014 730 CD
Jan 9, 2016
4.4 Civil Works Progress
All the 4 Contractors substantially completed their mobilization and construction of Base Camps in all packages have been completed. Other activities done during this month were repair and
restoration of deteriorated existing pavements, roadway excavation, embankment formation, spreading of granular pavement for roadway widening, asphalt paving, structural works,
construction of stone masonry side ditches, stockpiling of raw material, production of crush aggregates and other minor works. Progress status of the four 4 on-going civil work contracts as of
this reporting period are shown in Table 4.2.
Table 4.2
Program Contract
Package Contractor
Name of Road Target Progress
Schedule Ending November 2014
Actual Progress Accomplished
Slippage Time Elapsed
AWP-1 1
Jaya Konstruksi Manggala Pratama
Tbk Biha - Krui
52.53 12.62
- 39.91 50.94
2 Jaya Konstruksi
Manggala Pratama Tbk
Padang Sawah Sp.Empat
incl.Air Gadang Brd
38.81 31.45
- 7.36 44.93
3 Jaya Konstruksi
Manggala Pratama Tbk
Manggopoh Padang Sawah
36.95 19.21
- 17.74 44.93
4 PT. Waskita Karya
and PT. Mulya Turangga JO
Ipuh - Bantal 32.76
8.10 - 24.66
44.38
At the end of this reporting month of November 2014, all the four 4 contract packages did not achieved any significant accomplishments to catch up with the schedule and were still lagging
farther behind schedule. The situation remains the same as in previous month as three 3 of the
Western I ndonesia National Roads I mprovement Project 24
contract packages continue to follow a downward trend of delayed schedules, while the other one 1 Package No.2 showed signs of improvement to catch up with the schedule.
With time elapsed approaching the halfway mark 50 of the contract time for each of the four 4 contract packages, the Contractors with the exception of Package No.2 will have hard time to
deliver the Works on the target dates of completion, unless a workable and realistic action plans or
Catch-up Schedules will be strictly implemented.
Package No. 1 : Biha Krui
At the end of this month, there was no substantial work accomplished to reduce previous month slippage of
-35.08, instead the behind works further slipped behind to
39.91 as 51 of the
contract time have elapsed. This problem have been going on for the past several month. The major work items which brought down the slippage to highly alarming situation are the
drainage works 34.19
granular pavement 9.22
and asphalt pavements 40.14
which accounted for a total of
83.55 of the contract. In contrast, the Contractor was able to
accomplished only 5.21
total for the three 3 major work items. The overall situation of this contract package is so critical with respect to timely completion taking
into consideration the short remaining contract time to complete the huge amount of remaining works.
As time is running out and with the balance of remaining works which is equivalent to 87.72
that is still to be completed by the Contractor within the remaining
49 of the contract period or 314
calendar days cannot be attained unless the Contractor start a workable Action Plan this coming of December 2014.
Show Cause Meetings were held in the previous months with implementation of Test Cases by the Contractor but the efforts never produce any good results to improve the progress of the Works.
To achieved successful completion of the Project, all issues and major problems which are hampering the progress of the works shall be resolved thru a high level management meeting to be
participated in by high level management of the DGH, Contractor and concerned authorities.
It is suggested that the Contractor shall be required to submit a written commitment to deliver the Project to the Owner on the target date of completion.
Further suggest that the Contractor shall commit or submit the following : a Realistic and workable Action Plan
b Mobilize additional equipment at no additional cost to the Project c Mobilize additional manpower
d Infuse additional financial resources Cash flow e Catch-up schedule showing the remaining works to be programmed within the remaining
contract time. A warning letter was issued by the Supervision Consultant concerning the continuous delays that
if no sign of the improving the progress in the coming month, Clause 8.7 of the Conditions of
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