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Western I ndonesia National Roads I mprovement Project 49 • Send weekly LARAP progress report to Bank every Monday 16 Submit the bidding document of package 15 ICB to the Bank for NOL PMU • Bank comments will be sent to PMU on November 21, 2014 17 The auditing report of the 2012 and 2013 financial statements PMU and Bank • The PMU needs to report back to the Bank on how they have implemented the recommendations of the auditors by the end of November. 18 Submit to the Bank the revised PMM, including the web application PMU • The revised PMM, including the supplement with the procedures to activate component 4 of the loan agreement, will be submitted on November 25, 2014. 19 Finalize ToR for technical and financial audit and submit proposal to DFAT for funding DGH team leader for EINRIP and Bank • Comment from DGH on the ToR will be submitted in November 21, 2014. • DGH and EINRIP will agree on the timing of mission of TFAC consultants by November 24, 2014. 20 Make sure that adequate budgets for LARAP implementation are allocated in 2015 for packages all packages, especially packages 14, 16, 20, 21, 12 and 7 DGH • Budget for LARAP from APBN needs to be supplemented in January 2015 as discussed • A meeting between DGH, WB, Balai, and Local Government of West Sumatera is planned to take place on November 24, 2014 to check LARAP budget availability 21 LARAPs for packages 2 Padang Sawah Simpang Empat DGH • Bank sent a reminder to the PMU to complete the LARAP implementation process and submit documentary evidence • Additional LARAP will be sent to Bank in the end of November, 2014 22 LARAPs for packages 3 Manggopoh - Padang Sawah PMU • Bank sent a reminder to the PMU to complete LARAP implementation process and submit documentary evidence • Additional LARAP will be sent to Bank in the end of November, 2014 23 Engineering design and reviewapproval of slope protection design completion and the nomination of the chief inspector for package 4 DSC • The PMU will send to the Bank a copy of these designs for information by the end of November, 2014. 24 PMU to submit draft DED and EE of package 7, 8, 10, and 12 PMU • Bina Marga decided to redesign these four packages based on hybrid standard combining old and new standards: design life of 20 years, the road width shoulder-road-shoulder is 2-7-2 m, and the pavement thickness AC-WC-AC-BC-AC-Base is 4-6- 7.5 cm • The PMU will send to WB the revised designs and EE on November 21, 2014. • Bina Marga will confirm to Bank that the hybrid standard is in line with norms and laws, and also endorsed by Bintek 25 PMU to submit draft DED and EE of package 14, 16, 20, and 21 PMU • The PMU will send draft DED and EE to WB on November 30, 2014. 26 DSC additional staffs PMU and DSC • The TL of DSC informed the Bank team that DSC is finalizing the contract addendum 1 for additional staff, asking for one highway inspector, one surveyor, and one laboratory technician for each work package and, for the central office, one highway engineer, one bridge engineer, one quality engineer, one social and environmental specialist, and one QAT operator. • To expedite the process, the Bank team suggested that PMU and DSC to submit a request letter for some staffs who are urgently needed e.g. bridge engineer package 2, supervision engineer, and environmental specialist, rather than waiting for the complete addendum. • DSC will submit the request to the PMU in the end of November, 2014. Western I ndonesia National Roads I mprovement Project 50 27 Submission of IFR PMU • The PMU has submitted the IFR for the period July to September on November 17, 2014. Bank has reviewed and accepted it. 28 Progress of package 1 DSCDGH • Overall progress 11.28 -35.08 from schedule, time elapsed 46.25 • Field engineering has not been approved • Contractor has submitted field engineering. According to satker, price submitted by contractor is too high and contractor need to submit detail of the field engineering • Contractor will resubmit the revised field engineering on November 21, 2014 and will be approved on November 27, 2014 • PMU will take necessary steps including remedies to expedite work implementation 29 Progress of package 2 DSCDGH • Overall progress 25.61 -7.95 from schedule, time elapsed 40.82 • Field engineering has not been approved • Contractor will resubmit the revised field engineering on November 21, 2014 and will be approved on November 27, 2014 • Soil investigation for bridge foundation is not finalized yet 30 Progress of package 3 DSCDGH • Overall progress 14.45 -15.65 from schedule, time elapsed 40.82 • Field engineering has not been approved • Contractor will resubmit the revised field engineering on November 21, 2014 and will be approved on November 27, 2014 • AMP is not producing until now, due to AMP weighbridge and APM batch weigh equipment not certified yet • Shortage of dumptruck 31 Progress of package 4 DSCDGH • Overall progress 5.35 -18.88 from schedule, time elapsed 40.27 • Field engineering has not been approved • Contractor will resubmit the revised field engineering on November 21, 2014 and will be approved on November 27, 2014 • Construction activities are very late • There is a plan to change the supervision engineer • PMU will take necessary steps including remedies to expedite work implementation 32 Submission of environmental management plan for packages 2 and 3 CTCDGH • By November 21. 33 Submission of environmental management plan for packages 1 and 4 CTCDGH • By November 21. 34 Status reports to be sent to the environmental agency, which approved the environmental documents. CTCDGH • Submission of status reports at regular intervals as per local law. Please copy the Bank on the submission of these reports. 35 Replacement packages for package No. 9 Rantau Tijang Kota Agung and package No. 18 Mukomuko Batas Sumbar Biha Bengkunat and Sibolga Sorkam CTCDGH • If DGH wants to try to include them in this project, design works need to start immediately since no new bidding processes can be started after March 31, 2015 otherwise works implementation will go beyond the closing date. However, before starting the design works under the project, DGH needs to confirm that they will finance the works with ABPN budget in case the technical and economic evaluation is not satisfactory or the bidding for civil works cannot start 31before March 31, 2015. In addition, DGH needs to provide the Bank with the technical and