Western I ndonesia National Roads I mprovement Project 50
27 Submission of IFR
PMU •
The PMU has submitted the IFR for the period July to September on November 17, 2014. Bank has
reviewed and accepted it.
28 Progress of package 1
DSCDGH •
Overall progress 11.28 -35.08 from schedule, time elapsed 46.25
• Field engineering has not been approved
• Contractor has submitted field engineering. According
to satker, price submitted by contractor is too high and contractor need to submit detail of the field
engineering
• Contractor will resubmit the revised field engineering
on November 21, 2014 and will be approved on November 27, 2014
• PMU will take necessary steps including remedies to
expedite work implementation
29 Progress of package 2
DSCDGH •
Overall progress 25.61 -7.95 from schedule, time elapsed 40.82
• Field engineering has not been approved
• Contractor will resubmit the revised field engineering
on November 21, 2014 and will be approved on November 27, 2014
• Soil investigation for bridge foundation is not finalized
yet
30 Progress of package 3
DSCDGH •
Overall progress 14.45 -15.65 from schedule, time elapsed 40.82
• Field engineering has not been approved
• Contractor will resubmit the revised field
engineering on November 21, 2014 and will be approved on November 27, 2014
• AMP is not producing until now, due to AMP
weighbridge and APM batch weigh equipment not certified yet
• Shortage of dumptruck
31 Progress of package 4
DSCDGH •
Overall progress 5.35 -18.88 from schedule, time elapsed 40.27
• Field engineering has not been approved
• Contractor will resubmit the revised field
engineering on November 21, 2014 and will be approved on November 27, 2014
• Construction activities are very late
• There is a plan to change the supervision engineer
• PMU will take necessary steps including remedies to
expedite work implementation 32
Submission of environmental management plan for packages 2
and 3 CTCDGH
• By November 21.
33 Submission of environmental
management plan for packages 1 and 4
CTCDGH •
By November 21. 34
Status reports to be sent to the environmental agency, which
approved the environmental documents.
CTCDGH •
Submission of status reports at regular intervals as per local law. Please copy the Bank on the submission
of these reports.
35 Replacement packages for package
No. 9 Rantau Tijang Kota Agung
and package No. 18 Mukomuko Batas Sumbar Biha
Bengkunat and Sibolga
Sorkam CTCDGH
• If DGH wants to try to include them in this project,
design works need to start immediately since no new bidding processes can be started after March 31,
2015 otherwise works implementation will go beyond the closing date. However, before starting
the design works under the project, DGH needs to confirm that they will finance the works with ABPN
budget in case the technical and economic evaluation is not satisfactory or the bidding for civil works cannot
start 31before March 31, 2015. In addition, DGH needs to provide the Bank with the technical and
Western I ndonesia National Roads I mprovement Project 51
economic evaluation for the new sections by the end of November at the latest the Bank is available to
meet at your convenience to discuss the scope of this evaluation.
36 Submit MTR report to Bank as per
request email of November 7, 2014 PMU
• November 24, 2014
37 Send to the Bank the budget for the
whole project using actual costs for ongoing contracts and latest version
of cost estimate PMU
• November 28, 2014
6.1.3 Performance Indicators
GOI and the World Bank have agreed on a set of Key Performance Indicators KPIs to measure the
project s performance in achieving its stated development objectives. These KPIs are provided in the World Bank s Project Appraisal Document PAD, together with baseline data and targets.
The annual targets for KPIs that are indicated in the Project Appraisal Document are based on the
initial Project Implementation Schedule as shown in Appendix I.
The CTC is concentrating on the establishment of precise definitions, calculation methods and data collection procedures to monitor the KPIs.
6.2 Implementation Support Components
6.2.1 Core Team Consultant CTC
The CTC is responsible to provide support to the PMU and DGH in the management of the Project, based in Jakarta. The CTC tasks include financial and progress monitoring and reporting, information
management and dissemination, quality assurance and performance review for the Design and Supervision Consultants DSC, implementation and monitoring of the anti-corruption action plan,
support for project monitoring and evaluation, and support for implementation of a training program to support project management and implementation.
The CTC contract No. 06-20CTCTALN80431112 was signed on 5 November 2012 by both DGH and a Joint Venture of PT. Perentjana Djaja, Yongma Engineering Co.Ltd., and PT. Epadascon
Permata Engineering Consultant. The main CTC activities during November 2014 are as follows:
• Continue assistance to PMU as and when required.
• Prepare and submit Monthly Progress Report for October 2014
• Finalized of International Competitive Bidding full e-proc documents for Package No.15 Sibolga
Batas Tapsel •
Finalization of National Competitive Bidding full e-proc documents for Package 6 Ps. Pedati Kerkap and Package No. 19 Lais
Bitunan •
Monitoring LARAP implementation
Western I ndonesia National Roads I mprovement Project 52
• Monitoring of implementation of environmental mitigation measures
• Monitoring of financial status and disbursements
• Conducted technical design review of DED safety audit
• Prepared issued letters to PMU and DSC
• Reviewed Bid Evaluation Reports BER s and recommended award of contract to the lowest
evaluated responsive bidders for Package No.11 Bantal Mukomuko and Package 13 Sp. Rukis
Tj. Kemuning •
Assisted Procurement Committe POKJA in preparing Bid Evaluation Reports BER •
Field Inspection for quality audit on Package No.1 •
Attended various meetings with PMU, TLKJ and World Bank. •
Assisted in the selection of CRO and TPM. •
Conducted final highway and road safety audit review for Packages 7, 8, 10 and 12. •
Conducted annual training program for Financial Management and Reporting specically for interim financial report for the 4 packages under AWP-1.
• Edit Project Management Manual to add Sub Clause 10.12 Component 4 : Contingency for
Disaster Risk Response as directed by WB.
6.2.2 Design and Supervision Consultant DSC
The Design and Supervision Consultant DSC will be responsible for design of WP 2 and WP 3 civil works and supervision of all civil works. They will have the role of Engineer under a FIDIC-type
contract. The tasks include the preparation and maintenance of a quality assurance plan, validation and updating of designs, supervision of all civil works, environmental and social monitoring and
management, and support for financial and progress monitoring and reporting. The DSC will also be responsible for quality assurance of materials and workmanship, certifying
whether or not contractors have achieved the required results, as well as documentation and reporting based on the financial management plan. They will prepare a Quality Assurance system
covering all subprojects, and continuously monitor the effectiveness of their supervision procedures. The team will be contracted and managed by DGH through the Bina Marga Regional Office Balai II,
and will be based in Padang, West Sumatera. DSC contract was negotiated in Balai Besar Pelaksanaan Jalan Nasional II Balai-II of DGH. The
negotiation result and draft contract have been sent to WB on 25 March 2013 for review and approval. The Bank issued no objection letter on the negotiation results and draft contract with
letter dated 19 April 2013.
6.2.3 Road Sector Institutional Development
This component consists of technical assistance for capacity building for the new environmentrisk mitigation and road safety unit to enhance its capacity for disaster risk assessment and planning, risk
mapping of land-slides, coastal erosion, earthquake and floods, analysis of alternative road designs for road segments passing through critical environmental assets and vulnerable areas.
It is planned so far that there will be three 3 consultant services for:
Western I ndonesia National Roads I mprovement Project 53
• Capacity Building of Disaster Risks Reduction
• Capacity Building for Environmental Management
• Capacity Building for Road Safety
Terms of Reference for Capacity Building of Disaster Risk Reduction has been finalized and agreed between TLKJ and World Bank. Standard Bidding Documents SBD for ICB full e-procurement
method is under final preparation. Consultants for the other two 2 Technical Assistance are still to be procured.
6.3 TRAINING TO SUPPORT PROJECT IMPLEMENTATION
The work during this reporting month is actually inseparable continuation of what were prepared and done during previous month October 2014 summarized below:
• Continuing to assist PMU in the actions of perfecting the PMM document to be
ready for further socializationdissemination. •
Preparation and Carrying out the Financial Management and Reporting IFR training in November 2014 prospective participants, venue, training materials,
correspondences, etc. .
• Preparation of other training programs procurement training, environmental and
social training, implementation of PMM training urgently needed in line with the physical progress of the project.
The work during this reporting month was then focused on the following activities:
6.3.1 Updating the Project Management Manual PMM
• A copy of the Project Management Manual PMM was submitted to the PMU on
October 21, 20`14, after all the inputs, comments and suggestions were incorporated in the proposed revised Manual. Awaiting for the PMM being signed by the Director
General of Highways, and prior to the delivery of regular PMM Application Training for all parties involved in WINRIP implementation, CTC plans to propose to the PMU,
to firstly deliver the PMM for Contractors and Consultants personnel prior to their mobilization and before they come and start working in the respective packages. A
proposal is going to be prepared.
6.3.2 Annual Training Program
Preparation of Financial Management Reporting esp. IFR training for 4 packages
of AWP-1 has been continued and planned to be delivered in this month.
Some hotel in Padang were identified and contacted. One of them was selected and
booked. Unfortunately, it must then be cancelled, since the Director General of Highways then announced the new policy of the government, that from now on it
will be no official meetingworkshop held in hotel.
