Western I ndonesia National Roads I mprovement Project 30
It was decided that the best method of recruitment for TPM was through the universities closest to each package and PMU mailed invitations asking them to express their interest
in forming independent monitoring teams of Third Party Monitors. This concept is based on the fact that UniversitiesTechnical Faculties have the engineers available for
recruitment and Universities could use this opportunity to be involved in public service. It is hoped that this concept will be more effective and more efficient in getting legitimate,
competent, independent Third Party Monitoring TPM.
The duties of a TPM included:
a
Report to the PPK for his intended package and obtain copies of all drawings and contract documentation.
b
Make at least three 3 separate visits to site, with each visit up to four 4 days long, and ascertain that the works are being carried out in compliance with the drawings
and documentation.
c
Prepare and submit a report for the PMU following each visit with their last report post PHO.
4.8 Road Safety Audit
Since the Senior Road Safety Audit Engineer has been mobilized on 1
st
May 2013, technical design review which is AWP2 and AWP-3 sub-projects in aspect of road safety has been
implemented. After completing of technical design review, the report of RSA which is to identify the road safety weaknesses in design during the design and actual construction and
make recommendations for realistic improvements, has been made in response to recommendation of the links for betterment and their implementation under Annual Works
ProgramsAWP-2,3, through site visiting, review of prepared drawing report, had an official meeting with stakeholder which is for Full design review and technical advisory. The
CTC technical design teamhighway road safety audit shall compile all the road safety recommendations in the Road Safety Audit Reports which shall be part of the technical
reports. The RSA report has to be disseminating in particular to the audited packages.
The details of Civil Work in aspect of road safety audit are mentioned in “Chapter 4.1 Detailed Design Preparation” combined with highway part for the Design Stage.
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5 FINANCIAL MANAGEMENT INFORMATION SYSTEMS
5.1 Draw Downs and Future Costs
Details of the disbursements already made from the loan are listed in the following sub section.
5.2 Disbursement
The total disbursement from the loan as of the end of February 2014 was USD 4,940,115.92 equivalent to approximately 1.98 of the loan funds. The following table
summarizes the individual disbursements as calculated by CTC but retaining the total disbursement from Client Connection at the end of February 2014.
Category Description
Loan Restructuring Amount US
Totals Disbursed to End February in US
Disbursed
1
Part 1 Betterment and Capacity Expansion of
National Roads.
220,400,000.00 2,732,200.92
1.24 2
Part 2
Implementation Support
16,000,000.00 1,574,976.48
9.84 3
Part 3
Road Sector Institutional Development
1,000,000.00 4
Part 4
Contingency for Disaster Risk Response
Unallocated 12,600,000.00
LN 8043 DA-A 632,938.52
Original Loan Amount 250,000,000.00
4,940,115.92 1.98
5.3 Management Information System
5.3.1. General Overview The Management Information System tasks include the following below:
1 Information System
a. Develop and manage a database system to store soft copy documents into a file storage server.
b. Establish a Document Management System DMS to provide: •
Letter Database System, used to record all information of incoming and outgoing letter.
• Document Library System, used to record all information of hard copy documents
then store it into library shelves. c. Create and maintain a WINRIP official website.
d. Develop and update a Geographic Information System GIS of spatial and roads information that overlay into Google Maps.
