Database Establish the Document Management System DMS to provide:

Western I ndonesia National Roads I mprovement Project 6 - 1 6 PROJECT PERFORMANCE

6.1 World Bank and GOI Compliance

6.1.1 World Bank Missions

A World Bank supervision mission for implementation review took place on February 17, 2017 with the kick off and wrap up meetings, respectively.

6.1.2 Agreed Key Actions and Mission Plans during Recent World Bank Mission

Lists of the key actions monitored during the period are listed below. No. Action By Whom Target dates Update Status 1. Send to the World Bank WB the contract modification request for package 03. PMU and CTC. Beginning of March 2017. BPKP has issued Recommendation on Feb 28, 2017 that additional cost could be proposed to WB 2. Send to the WB the request for contract modification and time extension for package 05. PMU and CTC. June 2017. Waiting for: - Restructuring on June 2017 - Slope design of Rock Excavation 3. Send to the WB a report on the need to change the environmental assessment of package 05 and the situation on the protected area. PMU and CTC. February 16, 2017. Under process of request Izin Pinjam Pakai Kawasan Hutan IPPKH to Ministry of LHK 4. Send to the WB the information on the alternative road sections, length and traffic to redo the economic analysis for package 05. PMU and CTC. February 24, 2017. Done 5. Inform the WB about the possibility to modify the contract for package 06 to include the additional drainage. PMU, CTC and DSC. March 3, 2017. Contractor is unwilling to do due to demobilization to other project 6. Inform the WB about the design changes in package 15 after the visit by the CTC team leader. PMU and CTC. March 3, 2017. Proposal rigid pavement under reviewed by DSC 7. WB to get back to the PMU on any additional measure necessary with respect to the problem of the undue invoice under package 14. WB. March 3, 2017. Inspectorate General has conducted site investigation 8. Inform the WB about the outcome of the meeting between the DGH and the director of the construction company for package 12. PMU and CTC. March 10, 2017. Test case of 2 nd SCM FAIL to be conducted the 3 rd Show Cause Meeting 9. DSC to carefully review the MC0 mutual check drawing to make sure the solution is adequate given the deterioration of the road and inform the WB. DSC, PMU and CTC. First week of March 2017. Will be clarified to DSC in Monthly Meeting 10 April 2017. 10. Submit to the WB the revised TER for the slope stabilization, design, and management. PMU and CTC. February 22, 2017. Done, 23 March 2017 11. Submit to the WB formally the procurement plan. PMU and CTC. February 20, 2017. Done 12. Send to the WB the 2 nd DSC contract modification PMU and CTC. July 2017. July 2017 Western I ndonesia National Roads I mprovement Project 6 - 2 No. Action By Whom Target dates Update Status for price escalation. 13. Send to the WB formally the request for NOL to CTC contract amendment No. 5. PMU and CTC. March 3, 2017. Done 14. Send to the WB the environmental management and monitoring plans RKPPLs for packages 07, 12, 14, 20, and 21. PMU and CTC. • Packages 14 and 21: February 16, 2017. • Packages 07, 12, and 21: End of February, 2017. • Done, 28 Feb 2017 • Done, 20 March 2017 15. Cary out HIVAIDS workshops. PMUCTC DSC. • Packages 08, 20, and 21: March, 2017. • Packages 16: May, 2017. • Done • May 2017 16. Send to the WB the final LARAP document for package 05 signed by the relevant Government authority. PMU and CTC. End of February, 2017. Done March 10, 2017 17. Send to the WB the permission letter from the Forestry Department for package 05. PMU and CTC. May 2017 if the UKL- UPL document is still valid. Under administration process in Forestry Department, targeted on June 2017 18. Send to the WB the information on the Forestry Permit for package 05. PMU and CTC. March 2017. Fact finding report sent to PMU on 6 April 2017 under reviewed by PMU to deliver to WB 19. Contract the appraisal team for package 08, 20, and 21 to reassess the affected assets. PMU and CTC. End of February 2017. Done 20. Request the additional budget necessary to carry out all LARAPs compensation payments in 2017. PMU. Beginning of March 2017. Done 21. Submit to the WB LARAPs monitoring reports for packages 07, 08, 12, 13, 14, 15, 20, and 21. PMU and CTC. • Packages 13, 14, and 20: End of February, 2017. • Packages 08, 15, and 21: Beginning of April, 2017. • Package 07: Mid- March, 2017. • Package 12: Mid- April, 2017. • Done • Packages 08, 15, and 21: End of April, 2017 • Package 07: End of April, 2017. • Package 12: End of April, 2017. 22. Send to the WB the LARAP implementation report for the remedial action in package 05. PMU and CTC. Mid-April 2017. End of April 2017 23. Completely follow up on the FY2015 audit findings, and send report to the WB. PMU and CTC. February 17, 2017. Done 24. Submit to the WB the 2016 financial audit report. PMU and CTC. End of June 2017. June 27, 2017 25. Submit to the WB the quarterly IFR for the period October to September 2016. PMU. February 24, 2017. Done March 20, 2017 26. Submit to the WB the quarterly IFR for the period January to March 2017. PMU. May 15, 2017. May 15, 2017 27. Request additional counterpart funds for the PMU. Beginning of March 2017. Done Western I ndonesia National Roads I mprovement Project 6 - 3 No. Action By Whom Target dates Update Status 2017 implementation. 28. Send to the WB the TFAC response for packages 02, 05, 06, 08, 13, 15, and 17. PMUDSC CTC. • Package 02: March 22, 2017. • Package 05: March 6, 2017 overdue. • Package 06: March 6, 2017 overdue. • Package 08: March 20, 2017. • Package 13: February 24, 2017 overdue. • Package 15: March 6, 2017 overdue. • Package 17: February 28, 2017 overdue. • CTC has invited the Contractor for meeting at DSC Office on March 9- 10, 2017 but they didn t come • Done March 31, 2017 • Done March 20, 2017 • Done March 31, 2017 • Done March 20, 2017 • Done March 31, 2017 • Done March 20, 2017 29. Submit to the WB the action plan for drainage systems and AMP for package 21. DSC. March 10, 2017. Done 30. Send to the WB informally the draft restructuring proposal. PMUCTCWB . February 23, 2017. June 2017 31. Submit regularly to the WB the quarterly progress reports. PMU. This activity must be carried out every calendar quarter. This activity must be carried out every calendar quarter. 32. Update the newsletter quarterly, including the list of contracts, implementation progress, project related workshops, and number, typology and status of complaints. PMU. This activity must be carried out every calendar quarter. This activity must be carried out every calendar quarter. 33. Send the quarterly newsletter to the civil society forum in each project province in hard copy or through an electronic mailing system. PMU. This activity must be carried out every calendar quarter. This activity must be carried out every calendar quarter.